Financial Administrator

4 weeks ago


StainesuponThames, United Kingdom CBRE GWS Full time

Position reports into the lead contract support.

**Key Accountabilities**:

- Operations, Admin and Quality_
- Build and develop relationships with key business and account stakeholders, customers, and external agencies.
- Identify and help drive implementation of savings opportunities to ensure customer and GWS financial savings targets are maximized.
- Drive better buying and use of preferred suppliers.
- Compile Contract Review Business Unit pack and Customer Monthly Management Report
- Maintaining all site level staff records including training, annual leave, overtime, sickness etc.
- Checking monthly timesheets and overtime submissions and subsequent processing once authorised
- Co-ordination of sub-contractor files, ensuring they are statutorily compliant with QHSE requirements, H&S reporting (e.g. Hazard Reporting) and promoting a safe working environment
- Share best practice and innovation
- Ad-hoc reporting as requested by Business Unit or Business/Finance
- Purchase order management_
- Maintaining site budgets and update them with actual and forecasted site costs.
- Understand contract and use correct BOMA codes (activity codes).
- Maintaining suppliers data.
- Conducting supplier surveys on MySupplier.
- Raising PO Raise Purchase Orders aligned to the PO requests and budgets.
- Preparing relevant and robust suppliers’ back-up documentation.
- Perforing PO management (PO amendments, closure, delivery dates changes).
- Download Open Purchase orders (OPO) reports, distribute PO listing report to the operation team on the 1st week of the month.
- Analyse pending suppliers’ invoices and proactively manage reduction of outstanding costs. OPOs should be open for no more than 6 months.
- Assist in reviewing of local books in order to identify inconsistencies.
- Lead and guide other UKI Contract Support and Facility employees in assisting the above.
- Validating of purchase order requisitions and operational spend requests.
- Checking & processing of Sub-contractor invoices, cleaning up invoice pool.
- Advise on the supplier invoices that haven’t yet been received and resolve issues with suppliers
- Invoicing Additional works and Other Financial tasks_
- Preparing monthly Additional Works checklist by 15th of the month with the required coding and the back-up.
- Rasing sales invoices related to the Additional Works in a correct and timely manner and submitting to client via required system.
- Ensure full audit trail of all financial transactions including SOX compliance requirements.
- Uploading raised invoices to the clients Financial system.
- Communicating with UK Finance team on any changes in InScope costs and / or Additional works.
- Providing eaplanations to 3rd party and projects costs reconciliiations.
- Review labour allocations for accurate client reporting

**Person Specification**:

- Demonstrable experience working in an environment delivering financial information within tight timescales.
- Good administrative skills, self-motivated and resourceful
- Strong PC skills, MS Office, especially Excel
- Experience with financial systems used in CBRE - Oracle, iScala, SAP, 1C, Peoplesoft and Dynamics.
- Knowledge of Dynamics AX or PeopleSoft is a plus

**Job Types**: Full-time, Permanent

**Salary**: £30,000.00-£34,000.00 per year

**Benefits**:

- Work from home

Schedule:

- Monday to Friday

Work Location: One location


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