Senior Administrator

2 weeks ago


Kingston upon Thames, United Kingdom SUSTAINABLE INFRASTRUCTURE LTD Part time

Senior Administrator, Kingston Upon Thames, Permanent, Part Time

Location: Onsite Kingston, with flexible work-from-home options available

Hours: 20 hours per week with potential to increase. The position requires daily engagement, ideally spread over 4 hours a day, each weekday. This can be adjusted and adapted to meet the requirements of the right candidate.

Start Date: Ideally May/June.

Job Description:

Sustainable Infrastructure’s engineering consultancy client is looking for a senior administrator. With a notable shift in our operational dynamics, we seek an experienced and proactive professional to undertake a blend of financial, administrative, and operational responsibilities.

Key Responsibilities: In charge of overseeing the clients overall administrative functions including:

  • Work daily with the founder to assist in overall business operations and managing schedules and resources.
  • Developing and implementing office policies and procedures
  • Identify and implementing operational improvements and efficiency gains
  • Enhancing and maintaining clients digital file management system
  • Conduct financial bookkeeping and manage payments using QuickBooks, ensuring a smooth operational flow.
  • Oversee HR functions, including staff holiday management, leave and sickness tracking, and handbook updates.
  • Support operational excellence, enhancing internal systems, processes, and day-to-day business activities.
  • Assist in managing executive schedules, proofreading documents, and formatting them before dissemination.
  • Creating presentations and spreadsheets
  • Sourcing materials, suppliers, and other contractors while
  • Monitoring active projects and developing measurable key performance indicators
  • Conducting research on the financial requirements of any company projects
  • Ensuring the work environment is acting in accordance with the internal regulations of the company and external legislative requirements
  • Maintaining client / supplier database
  • Maintaining a positive and productive working relationship with the organisation's clients
  • Making travel arrangements for senior managers

Requirements:

  • A bachelor's degree in business administration or similar field is preferable.
  • A minimum of 5 years of experience in operations and/or finance, with a proven track record of working alongside senior business figures.
  • Competent in digital software and systems, such as QuickBooks, Microsoft Office, and Google Workspace (Docs, Sheets, Slides, forms) as well as task management systems, time logging etc.
  • A highly organized individual who can manage multiple tasks efficiently and adapt to the dynamic needs of the business.
  • A proactive attitude, with formal training being advantageous but not essential.
  • Excellent communication skills and the ability to work collaboratively within a team.

We Offer:

Flexible working hours with the possibility of working from home.

A unique opportunity for professional growth within a company committed to innovation and ethical business practices.

Specialist on-site training aligned with our commitment to continuous improvement and excellence.


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