Finance Assistant

3 months ago

Dundee, United Kingdom DC Thomson Full time

At DC Thomson we are a business with a purpose - to make a positive impact on the communities we serve.

We are home to some of the world’s best loved media brands, organised around local news and radio, companionship, kids, advocacy, energy, puzzles and hobbies.

The Courier, The Press & Journal, The Sunday Post, Beano, Stylist, Puzzler, The People’s Friend, My Weekly, Pure Radio, bunkered, Energy Voice, Findmypast and Brightsolid are just some of the brands you might know us for.

Deeply rooted in our communities, we are investing in data, technology and talent to unlock a new level of understanding about what really matters to our customers. This is how we are shaping the future of media.

We’re changing the way we work to create a flexible, collaborative, learning-led culture that draws on expertise from across the organisation to create award-winning content and cultural moments that make audiences want to be part of our communities.

Our HQ is in Dundee and we have bases around the UK employing over 1,200 extraordinarily creative colleagues working in a mix of office/home/hybrid. They’re passionate about being part of the story of so many well-loved brands and they’re crucial to our ambitions for the company.

We’re looking for the best people to join us at DC Thomson, to share their energy, ideas and skills and be part of our story.

**Why join us now?**

DC Thomson is on an exciting transformation journey to growth. Our brands matter to people and we are passionate about sustaining meaningful relationships with the communities these brands serve.

Focused on creating brilliant content and experiences that inspire our audiences and communities.

**JOB PURPOSE**

This role will encompass the Accounts Receivable area of the Financial Transaction team., below are specific requirements, but this list is not exhaustive and you will be expected to carry out the role to the best of your ability whatever the tasks assigned.

GENERAL RESPONSIBILITIES
- Work within and to DCT Group policies, ensuring your knowledge of policy and procedure are up to date and correct. Where necessary communicate correct policy to stakeholders in an appropriate, clear and respectful way.
- Work within 3rd party requirements both legislative and commercial e.g. HMRC, BACS.
- Ensure all communications with stakeholders, whether internal or external, are clear, appropriate and respectful. o
- For the avoidance of doubt, the term stakeholder is used for all those involved in a process, including suppliers, customers, external bodies such as HMRC or the bank, colleagues in other departments and Finance.
- Although you will be provided with training and instruction, it is your responsibility to request further training from your supervisor or manager where you think it is necessary.
- Reconcile processed work by verifying entries and comparing system reports to balances.
- Where possible, identify ways your tasks can be improved making them more efficient and bringing suggestions to your supervisor’s/manager’s attention.
- Maintain historical records with accurate filing both in paper and digital form, ensuring compliance with the company GDPR guidelines and keeping information confidential.
- Actively supporting changes to systems and processes
- Update job knowledge by participating in suitable educational opportunities. KEY

**Requirements**:
RESPONSIBILITIES - SPECIFIC WHEN COVERING AR & CREDIT CONTROL

Posting transactions to the sales ledger by receiving, verifying, entering on system and reconciling accurately, as per procedure and training, communicating with the relevant people where necessary to ensure correctness, accuracy and timeliness of processing.

In particular:

- maintain up-to-date sales ledger system and processes
- generate and send out invoices
- follow up on, collect and allocate payments
- carry out billing, collection and reporting activities according to specific deadlines
- Report VAT by correctly calculating requirements as per invoices.
- perform account reconciliations where necessary
- monitor customer account details for non-payments, delayed payments and other irregularities
- research and resolve payment discrepancies following procedures for raising credit notes
- process customer card payments
- investigate and resolve customer queries
- assist with month-end closing
- review AR aging to ensure compliance
- Answering phone queries

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