Senior Administrative Assistant, 14 Month Ftc

6 months ago


Oxford, United Kingdom Vertex Pharmaceuticals Full time

Job Description

General Summary:
The Senior Administrative Assistant provides experienced office/business support to a department. The Senior Administrative Assistant generally reports directly to a(n) Country Manager, Executive Director or Vice President-level manager.

Key Duties and Responsibilities:

- Manages calendars for assigned personnel, including meeting scheduling (both internal and off-site meetings), accepting/declining invites, meeting prioritization, securing conference rooms, ordering catering and "day-of" logístical and administrative support
- Serves as a departmental resource for Vertex's internal technologies (i.e; Procurement, SharePoint, Concur, Vertex U, VLearn, etc.)
- Exchanges and integrates information from stakeholders into departmental reports
- Books flights/hotels, completes expense reports, and arranges team lunches/dinners and offsite meetings for assigned personnel
- Coordinates and helps prepare meeting materials, including meeting agenda preparation/distribution, collecting/printing meeting pre-reads, minute
- or note-taking and assembling/editing PowerPoint presentations
- Processes group purchase orders, invoices, and contracts
- Assists with visitor registration, including pre-registering and escorting visitors
- Assists with the onboarding of new personnel into the department
- Ensures seamless day-to-day physical operations of the site/office to include: inventory control of office supplies; office support services via coordination with IT and Operations & Facilities staff on computers, phones, and office equipment; and establishing a pleasant and productive atmosphere for employees and visitors.
- Oversees relevant local vendor relationships with office services providers such as cleaning companies, couriers, equipment technicians, mail/shipping services, etc.
- Reviews and tracks office budget, may assist with resource planning/allocation for the site
- Operates with a high level of discretion and tact to protect the confidentiality of Vertex initiatives undertaken at the site/office

Knowledge and Skills:

- Established knowledge of Microsoft Office products
- Developed time management skills and organizational skills to prioritize work and/or multi-task
- Keen attention to detail
- Discretion to handle sensitive and confidential correspondence

Education and Experience:

- High school or secondary school education
- Some administrative experience, or the equivalent combination of education and experience

LI-remote #LI-Hybrid #LI-MS1

Company Information
- Vertex is a global biotechnology company that invests in scientific innovation.
- Vertex is committed to equal employment opportunity and non-discrimination for all employees and qualified applicants without regard to a person's race, color, sex, gender identity or expression, age, religion, national origin, ancestry, ethnicity, disability, veteran status, genetic information, sexual orientation, marital status, or any characteristic protected under applicable law. Vertex is an E-Verify Employer in the United States. Vertex will make reasonable accommodations for qualified individuals with known disabilities, in accordance with applicable law.



  • Oxford, United Kingdom allen-associates Full time

    Accommodation Administrator (12 Month FTC) Our client is seeking an experienced Accommodation Administrator to become part of their welcoming and supportive team for a 12-month fixed-term contract, covering maternity leave. They are looking for a highly organized administrator with a background in accommodation—experience within an education...


  • Oxford, United Kingdom CV-Library Full time

    Accommodation Administrator (12 Month FTC) Our client is seeking an experienced Accommodation Administrator to become part of their welcoming and supportive team for a 12-month fixed-term contract, covering maternity leave. They are looking for a highly organized administrator with a background in accommodation—experience within an education...

  • Accommodation Officer

    2 months ago


    Oxford, United Kingdom allen-associates Full time

    Accommodation Officer (12 Month FTC) Our client is seeking an experienced Accommodation Officer to become part of their welcoming and supportive team for a 12-month fixed-term contract, covering maternity leave. They are looking for a highly organized administrator with a background in accommodation—experience within an education environment is...

  • Accommodation Officer

    2 months ago


    Oxford, United Kingdom CV-Library Full time

    Accommodation Officer (12 Month FTC) Our client is seeking an experienced Accommodation Officer to become part of their welcoming and supportive team for a 12-month fixed-term contract, covering maternity leave. They are looking for a highly organized administrator with a background in accommodation—experience within an education environment is...


  • Oxford, United Kingdom The Advocate Group Full time

    Job Description National Account Executive – 12 month FTC Competitive Salary and benefits Remote Working – Oxford– once a week


  • Oxford, United Kingdom Lucy Electric Full time

    Job Advert Internal Job Title**:Accounts Payable Assistant - 3 months FTC** Business**:Lucy Electric (EMS) Ltd** Location**: Oxford, UK** Job Reference Number**:3468** **Job Purpose** As part of the central accounting function, to be responsible for the day to day processing of purchase invoices and expenses for EMS Limited and Gridkey Limited. **Job...


  • Oxford, United Kingdom allen-associates Full time

    Administrator (FTC Until November 2025) Our client is seeking a diligent and proactive Administrator with proven experience and a knack for multitasking! This is a fantastic opportunity to join a passionate and collaborative regional team, becoming the go-to person in a fast-paced and thriving Oxford office. Administrator Responsibilities Reporting...


  • oxford district, United Kingdom The Advocate Group Full time

    National Account Executive – 12 month FTC Competitive Salary and benefits Remote Working – Oxford– once a week


  • Oxford, United Kingdom CV-Library Full time

    Estate Operations Manager (6-Month FTC) Oxford £45,000 - £47,500 The Role We are seeking a dynamic and proactive Estate Operations Manager for an initial 6-month fixed-term contract to join a top-tier real estate consultancy supporting with the management of a prestigious, large mixed-use estate in Oxford. This role will oversee the day-to-day...

  • HR Advisor

    6 months ago


    Oxford, United Kingdom Lucy Group Full time

    Job Advert **Job Title: HR Advisor 6 month FTC** **Business Area: Lucy Group** **Location: Oxford, United Kingdom** **Job Purpose** We are looking for a proactive and driven HR Advisor to join our dedicated HR Central team working within the UK Lucy Group businesses to build strong relationships at all levels. The role will provide a comprehensive,...

  • Administrator

    2 days ago


    Oxford, United Kingdom Meridian Business Support Full time

    Administrator Oxford £24,000 1yr FTC We are looking for an Office Administrator to join our clients small friendly team to cover a period of maternity leave. This is a family business that has been trading through 3 generations and it is a very friendly and relaxed working environment. Located in the office in Oxford, this Administrator will be working...

  • Administrator

    3 days ago


    Oxford, United Kingdom Meridian Business Support Full time

    AdministratorOxford£24,0001yr FTC We are looking for an Office Administrator to join our clients small friendly team to cover a period of maternity leave. This is a family business that has been trading through 3 generations and it is a very friendly and relaxed working environment. Located in the office in Oxford, this Administrator will be working Mon-Fri...

  • Administrator

    2 weeks ago


    Oxford, United Kingdom Meridian Business Support Full time

    AdministratorOxford£24,0001yr FTC We are looking for an Office Administrator to join our clients small friendly team to cover a period of maternity leave. This is a family business that has been trading through 3 generations and it is a very friendly and relaxed working environment. Located in the office in Oxford, this Administrator will be working Mon-Fri...


  • Oxford, United Kingdom The Advocate Group Full time

    National Account Executive – 12 month FTCCompetitive Salary and benefitsRemote Working – Oxford– once a weekPassionate about the FMCG industry and keen to make your mark as a National Account Executive?The Advocate Group is partnering with a Leading Wine Business, on the hunt for a National Account Executive to support the Grocery Lead on delivering...


  • Oxford, Oxfordshire, United Kingdom Hays Senior Finance Full time

    Job Summary:Hays Senior Finance is seeking a Payroll and Accounts Assistant to join our team in Oxfordshire. As a Payroll and Accounts Assistant, you will be responsible for processing payroll and maintaining accurate financial records.Key Responsibilities:Process payroll and manage employee benefitsMaintain accurate financial records and reconcile bank...

  • Gym Instructor

    5 months ago


    Oxford, United Kingdom PureGym Full time

    Gym Instructor - Oxford Central (3 month FTC, 24 hours per week) Oxford, UK Req #10763 18 July 2024 Join the UK’s number one fitness brand and favourite gym. With access to than million members, and 300+ open sites, PureGym is the number 1 gym operator in the UK and growing at an unrivalled scale, providing more opportunities to join our fitness...

  • Administrator

    6 days ago


    Oxford, United Kingdom CV-Library Full time

    A client of ours in the Oxford area are recruiting an Administrator to join their team. This is an FTC position until the end of November 2025. Working Monday - Friday 9.00am - 5.00pm and paying £28,000 - £32,000 per annum depending on experience. This role offers hybrid working, 4 days in the office and 1 day working from home. Key Duties...


  • Oxford, Oxfordshire, United Kingdom University of Oxford Full time

    Job DescriptionWe are seeking an exceptional Senior Administration and Governance Coordinator to join our team at the University of Oxford.This 9-month maternity cover role would be highly suitable for someone with experience in university governance, projects, and administration looking to develop their skills further.About the RoleYou will be a member of...

  • Programme Coordinator

    6 months ago


    Oxford, United Kingdom Gold Group Full time

    **Programme Coordinator** **Oxford** £22.93 per hour - Umbrella Company ASAP START - 6 Month Rolling Contract Programme Coordinator needed for an engineering consultancy based in Oxford who are looking to employ an experienced and well-rounded Programme Coordinator that takes pride in their work. You will be responsible for coordinating our national...


  • Oxford, United Kingdom The Queen's College, Oxford University Full time

    **The College and the Role** **Purpose of the role** The Conference and Functions Administrator coordinates a wide range of term-time functions for students and fellows, gaudies for the College, and in the vacation the booking and coordination of commercial conferences and events. Effective communication with a number of departments in the college is...