Senior Administrative Assistant, 14 Month Ftc

3 months ago

Oxford, United Kingdom Vertex Pharmaceuticals Full time

Job Description

General Summary:
The Senior Administrative Assistant provides experienced office/business support to a department. The Senior Administrative Assistant generally reports directly to a(n) Country Manager, Executive Director or Vice President-level manager.

Key Duties and Responsibilities:

- Manages calendars for assigned personnel, including meeting scheduling (both internal and off-site meetings), accepting/declining invites, meeting prioritization, securing conference rooms, ordering catering and "day-of" logístical and administrative support
- Serves as a departmental resource for Vertex's internal technologies (i.e; Procurement, SharePoint, Concur, Vertex U, VLearn, etc.)
- Exchanges and integrates information from stakeholders into departmental reports
- Books flights/hotels, completes expense reports, and arranges team lunches/dinners and offsite meetings for assigned personnel
- Coordinates and helps prepare meeting materials, including meeting agenda preparation/distribution, collecting/printing meeting pre-reads, minute
- or note-taking and assembling/editing PowerPoint presentations
- Processes group purchase orders, invoices, and contracts
- Assists with visitor registration, including pre-registering and escorting visitors
- Assists with the onboarding of new personnel into the department
- Ensures seamless day-to-day physical operations of the site/office to include: inventory control of office supplies; office support services via coordination with IT and Operations & Facilities staff on computers, phones, and office equipment; and establishing a pleasant and productive atmosphere for employees and visitors.
- Oversees relevant local vendor relationships with office services providers such as cleaning companies, couriers, equipment technicians, mail/shipping services, etc.
- Reviews and tracks office budget, may assist with resource planning/allocation for the site
- Operates with a high level of discretion and tact to protect the confidentiality of Vertex initiatives undertaken at the site/office

Knowledge and Skills:

- Established knowledge of Microsoft Office products
- Developed time management skills and organizational skills to prioritize work and/or multi-task
- Keen attention to detail
- Discretion to handle sensitive and confidential correspondence

Education and Experience:

- High school or secondary school education
- Some administrative experience, or the equivalent combination of education and experience

LI-remote #LI-Hybrid #LI-MS1

Company Information
- Vertex is a global biotechnology company that invests in scientific innovation.
- Vertex is committed to equal employment opportunity and non-discrimination for all employees and qualified applicants without regard to a person's race, color, sex, gender identity or expression, age, religion, national origin, ancestry, ethnicity, disability, veteran status, genetic information, sexual orientation, marital status, or any characteristic protected under applicable law. Vertex is an E-Verify Employer in the United States. Vertex will make reasonable accommodations for qualified individuals with known disabilities, in accordance with applicable law.

  • HR & Office Assistant (12-month FTC)

    4 months ago

    Oxford, United Kingdom allen-associates Full time

    HR & Office Assistant (12-month FTC) We have recently registered an exciting fixed term opportunity for an exceptional Administrator to work alongside our client’s HR & Project teams. This rewarding organisation provides HR advice to a range of organisations internationally. They are seeking a proven Administrator to join their close-knit team,...

  • Administrative Manager

    1 day ago

    Oxford, Oxfordshire, United Kingdom allen-associates Full time

    Administrative Manager (8 Month Maternity Cover FTC)Allen Associates is seeking a highly skilled and experienced Administrative Manager to join their team. As the Administrative Manager, you will be responsible for managing various properties owned by the organisation and their contracts, procuring supplies and services for the office and departments, and...

  • Administrative Manager

    1 day ago

    Oxford, Oxfordshire, United Kingdom allen-associates Full time

    Administrative Manager (8 Month Maternity Cover FTC)Allen Associates is seeking a highly skilled and experienced Administrative Manager to join their team. As the Administrative Manager, you will be responsible for managing various properties owned by the organisation and their contracts, procuring supplies and services for the office and departments, and...

  • Accounts Payable Assistant

    4 months ago

    Oxford, United Kingdom Lucy Electric Full time

    Job Advert Internal Job Title**:Accounts Payable Assistant - 3 months FTC** Business**:Lucy Electric (EMS) Ltd** Location**: Oxford, UK** Job Reference Number**:3468** **Job Purpose** As part of the central accounting function, to be responsible for the day to day processing of purchase invoices and expenses for EMS Limited and Gridkey Limited. **Job...

  • Events Manager

    2 months ago

    Oxford, United Kingdom Adroit Staffing Full time

    Events Manager 12 Month FTC Oxfordshire £40,000 3 Days WFHI am seeking an Events Manager to join our client, a leading SaaS provider in the Higher Education sector, on a 12 Month FTC.Responsibilities:Deliver sector-leading events by gathering stakeholder ideas, planning details, coordinating speakers, and staying updated on industry trends.Collect...

  • Operations Planner

    2 months ago

    Oxford, United Kingdom TXM Recruit Full time

    Role: Operations Planner Hours: 42 hours/week, 5 days, fully on-site Salary: Up to £40K (pro rata for 6 months) – Potential for permanent placement Location: Oxfordshire Benefits: Includes holiday We are seeking an Operations Planner for our client, a leading F1 team based in Oxfordshire. This is an exciting opportunity to join their planning team...

  • Operations Planner

    1 month ago

    Oxford, United Kingdom TXM Recruit Full time

    Role: Operations PlannerHours: 42 hours/week, 5 days, fully on-siteSalary: Up to £40K (pro rata for 6 months) – Potential for permanent placementLocation: OxfordshireBenefits: Includes holidayWe are seeking an Operations Planner for our client, a leading F1 team based in Oxfordshire. This is an exciting opportunity to join their planning team on-site....

  • Operations Planner

    1 month ago

    Oxford, United Kingdom TXM Recruit Full time

    Role: Operations Planner Hours: 42 hours/week, 5 days, fully on-site Salary: Up to GBP40K (pro rata for 6 months) Potential for permanent placement Location: Oxfordshire Benefits: Includes holiday We are seeking an Operations Planner for our client, a leading F1 team based in Oxfordshire. This is an exciting opportunity to join their planning team on-site....

  • Senior Administrator

    4 months ago

    Oxford, United Kingdom Oxford University Hospitals NHS Foundation Trust Full time

    Patient administration underpins the patient journey and supports clinical teams in delivering high quality patient care and can make a real difference to the patient experience. Effective and efficient patient administration supports management through ensuring a high standard of data quality and by making the best use of capacity and resources. The post...

  • Executive Assistant

    1 week ago

    Oxford, United Kingdom Immunocore Full time

    Vacancy Name: Executive Assistant Vacancy No: VN498 Employment Type: Fixed Term Location of role: Oxford, UK Department: CMC Key ResponsibilitiesReporting to the SVP of CMC & Supply Chain, the Executive Assistant is responsible for providing comprehensive administrative and project management support to the SVP, CMC & Supply Chain, the SVP, General Counsel...

  • HR Advisor

    4 months ago

    Oxford, United Kingdom Lucy Group Full time

    Job Advert **Job Title: HR Advisor 6 month FTC** **Business Area: Lucy Group** **Location: Oxford, United Kingdom** **Job Purpose** We are looking for a proactive and driven HR Advisor to join our dedicated HR Central team working within the UK Lucy Group businesses to build strong relationships at all levels. The role will provide a comprehensive,...

  • Logistics Administrator

    2 weeks ago

    Oxford, United Kingdom Michael Page UK Full time

    The Logistics Administrator will be responsible for the following Manage and organise logistical operations efficiently. Coordinate with the team to ensure smooth operations. Prepare and maintain administrative reports and documents. Ensure compliance with regulations and safety standards in logistics. Support in stock control and inventory...

  • National Account Executive

    6 days ago

    Oxford, United Kingdom The Advocate Group Full time

    National Account Executive – 12 month FTC Competitive Salary and benefits Remote Working – Oxford– once a week Passionate about the FMCG industry and keen to make your mark as a National Account Executive? The Advocate Group is partnering with a Leading Wine Business, on the hunt for a National Account Executive to support the Grocery Lead on...

  • Laboratory Administration Assistant

    4 months ago

    Oxford, United Kingdom Oxford University Hospitals NHS Foundation Trust Full time

    The Oxford Genetics Laboratories has a part-time or full-time vacancy for a Laboratory Administration Assistant to join the admin team at the Churchill hospital site. Reliable and efficient administrative services are crucial for the successful operation and smooth running of our large diagnostic laboratory. We are looking for an administrator to join our...

  • National Account Executive

    3 days ago

    Oxford, United Kingdom The Advocate Group Full time

    National Account Executive – 12 month FTC Competitive Salary and benefits Remote Working – Oxford– once a week Passionate about the FMCG industry and keen to make your mark as a National Account Executive? The Advocate Group is partnering with a Leading Wine Business, on the hunt for a National Account Executive to support the Grocery Lead on...

  • National Account Executive

    6 days ago

    Oxford, United Kingdom The Advocate Group Full time

    National Account Executive – 12 month FTC Competitive Salary and benefits Remote Working – Oxford– once a week Passionate about the FMCG industry and keen to make your mark as a National Account Executive? The Advocate Group is partnering with a Leading Wine Business, on the hunt for a National Account Executive to support the Grocery Lead on...

  • Office Manager

    5 days ago

    Oxford, United Kingdom allen-associates Full time

    Office Manager (8 Month Maternity Cover FTC) Our client is experiencing significant growth and require a highly resilient, professional, and experienced Office Manager to join their team. Office Manager (FTC) Responsibilities As the Office Manager some of your main duties will include: Managing various properties owned by the organisation and...

  • Office Manager

    4 days ago

    Oxford, United Kingdom Allen Associates Remote Work Freelance Full time

    Office Manager (8 Month Maternity Cover FTC) Our client is experiencing significant growth and require a highly resilient, professional, and experienced Office Manager to join their team. Office Manager (FTC) Responsibilities As the Office Manager some of your main duties will include: Managing various properties owned by the organisation and...

  • Accounts Assistant

    1 month ago

    Oxford, United Kingdom Robert Half Full time

    ACCOUNTS ASSISTANT - £29.5k - £33k - 12-month FTC - ASAP START DATE - OXFORD - ONSITERobert Half are thrilled to be working with a fantastic business in Oxford that are looking for a full-time Accounts Assistant to join the team ASAP for a 12 month FTC!Responsibilities: Accounts Payable. Accounts Receivable. P&L Analysis.Journals. Reconciliation....

  • Accounts Assistant

    3 weeks ago

    Oxford, United Kingdom Robert Half Remote Work Freelance Full time

    ACCOUNTS ASSISTANT - £29.5k - £33k - 12-month FTC - ASAP START DATE - OXFORD - ONSITE Robert Half are thrilled to be working with a fantastic business in Oxford that are looking for a full-time Accounts Assistant to join the team ASAP for a 12 month FTC! Responsibilities: Accounts Payable. Accounts Receivable. P&L Analysis.Journals. Reconciliation. ...