Administrator (Maternity Cover FTC)

4 weeks ago

Oxford, United Kingdom allen-associates Full time

Administrator (FTC Until November 2025)

Our client is seeking a diligent and proactive Administrator with proven experience and a knack for multitasking This is a fantastic opportunity to join a passionate and collaborative regional team, becoming the go-to person in a fast-paced and thriving Oxford office.

Administrator Responsibilities

Reporting directly to the Regional Studio Manager, your diverse responsibilities will include:

Ensuring smooth day-to-day operations of the office and its facilities. Collaborating with Project Leads to support and coordinate key projects, ensuring timely delivery. Assisting the Office Manager in managing finances and resources for ongoing projects. Handling bookings, organizing meeting rooms, and overseeing all aspects of meeting coordination. Managing calls, welcoming guests, and ensuring a professional front-of-house experience. Coordinating staff events and team activities to maintain a vibrant office culture. Assisting with new starter inductions and ensuring a smooth onboarding experience.

With the current post holder set to go on maternity leave in August, our client is looking for someone to join soon, ensuring a smooth handover.

Administrator Benefits

You’ll be part of a fun and supportive team that’s passionate about their projects. Alongside this, you’ll enjoy a range of fantastic benefits, including:

Employee Assistance Programme Season Ticket Loans Cycle to Work Scheme Virtual GP Service Professional Subscription Fees Company Day Out Volunteering Scheme Gym Membership Discounts

The Company

Our client specializes in delivering exceptional building projects across the UK.

Administrator Experience

The ideal candidate will bring:

A highly organized and proactive approach, with a collaborative and flexible attitude. Proven experience as an Administrator or Project Coordinator. Knowledge of office and facilities management or assistance. Experience handling front office duties with professionalism. Proficiency in Microsoft Office, particularly Excel, due to the financial nature of the tasks. Experience in small-scale event coordination or a willingness to take this on. Strong problem-solving skills, with the ability to anticipate needs and keep administrative tasks running smoothly.

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