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Office Coordinator

4 months ago

Wolverhampton, United Kingdom Positive Participation Ltd Full time

Office Co-Ordinator Job Description and Person Specification

**Employed by**: **Positive Participation LTD**

**Title**:Office Co-Ordinator

**Hours of Work**:Part time share or full time (37 hours)

**Salary**:£15.00

**Overtime**:Taken as time off in lieu (TOIL)

**Probationary period**:3 months

**Length of contract**: 12 months

Positive Participation is an award-winning provider of mental health and wellbeing services for all age service users in Wolverhampton. We have been established since 2003. We offer conventional and culturally adapted mental health and wellbeing services for children, adults & older adults Dementia Services. We also deliver services for family and children’s holiday activities. Our objectives are to improve and prevent mental ill health, maintain wellbeing, provide social activities and a safe space for service users. Our activities are available both face to face and over the phone, across the week including some evenings and weekends.

**Responsible to the **Practitioner Manager

**PRINCIPAL DUTIES AND RESPONSIBILITIES**:

- Co-ordinate actions & plan diaries
- Organise & facilitate meetings whether face-to-face or virtual (must be proficient in the use of MS teams as well as Zoom)
- Liaise with internal & external partners as well as other organisations to co-ordinate projects
- Update databases to monitor & report progress to manager
- Manage day to day finances
- Car driver desirable as will need to work from multiple sites occasionally.
- Assist with administration linked to projects including final production of reports, proposals and presentations including invoicing or copying and filing of records manually and digitally.
- As you will be handling sensitive information it is extremely important you are aware and follow our strict confidential Policy & Procedures in line with current GDPR.
- The above is not an exhaustive list of duties and you will be expected to perform different tasks as necessitated by your changing role within the organisation and the overall business objectives of the organisation.

**Office Co-Ordinator - Person Specification**

**Knowledge**

Understand and adhere to confidentiality - Essential

Understanding of Mental Health issues - Desirable

**Experience**

Experience of working in the health and social care sector - Desirable

Experience of working for a not-for-profit organisation - Desirable

**Qualifications**

Qualifications in health and social care or equivalent/Psychology graduate. - Desirable

**Skills**

IT Literate on MS Office suite, specifically MS Excel, Word, Publisher, Outlook & OneDrive. - Essential

Ability to keep calm and work professionally when under pressure - Essential

Works effectively, & independently to meet deadlines. - Essential

Keep up-to-date records accurately and in an appropriate form. - Essential

Highly organised and able to prioritise effectively. - Desirable

Excellent written communication skills and professional telephone manner. - Essential

**Attitude**

Willingness to undertake any necessary training - Essential

Ability to be flexible with working hours - Essential

**Other**

Car owner and driver. - Desirable

Enhanced DBS Check. - Essential (post offer)

**Job Types**: Full-time, Part-time
Part-time hours: 37 per week

**Salary**: £15.00 per hour

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Street: reliably commute or plan to relocate before starting work (preferred)

Work Location: One location