Network Coordinator

4 months ago

Sheffield, United Kingdom Sheffield Children's NHS Foundation Trust Full time

An exciting opportunity has arisen to join the Y&H Surgery in Children and Paediatric Critical Care ODNs in a joint role providing administrative support to both ODNs.

The post holder will manage the communications and administrative duties of the Yorkshire & Humber (Y&H), Paediatric Critical Care (PCC) and Surgery in Children (SIC) Operational Delivery Networks (ODNs) to ensure the provision of a high quality, efficient and effective service. The post holder will work as part of dynamic ODN teams ensuring each ODN aligns and works with established and evolving NHS organisations in the delivery of work programmes, to improve joint working and to achieve better outcomes and service access.

The Network has many functions with one of its major roles being to support provider units to meet the requirements of their provider service specifications. This requires the post holder to work effectively across a wide geographical area, exhibiting a professional approach and taking responsibility for the co-ordination of a full annual agenda comprising of regular business meetings and large-scale educational events and conferences.

The ability and willingness to travel and service such events is therefore essential.

The post holder will provide a comprehensive and confidential secretarial and administrative service to the ODN teams including the typing of letters, reports, minutes and other relevant documentation, copy typing or direct dictation ensuring that work is completed to meet the deadlines specified, the production of spreadsheets and ongoing maintenance of an up-to-date comprehensive electronic filing system.

As our host trust, Sheffield Children’s is one of three independent, specialist paediatric hospitals in the country, providing dedicated healthcare for children and young people across community, mental health and acute specialist settings.

We have three overarching aims that set the direction for the Trust in our vision “to create a healthier future for children and young people.”

Outstanding patient care

Brilliant place to work

Leader in children’s health

Our commitment to rewarding colleagues is demonstrated through our brilliant reward and benefits offer including; generous annual leave entitlement and pension scheme and access to salary sacrifice schemes such as cycle to work and lease cars.

We are committed to supporting colleagues from different heritages and lifestyles while at work. This is supported through the offer we have in place for flexible working and the three equality network groups we have in place. Colleagues are encouraged to join these groups and request flexible working.

Provide a comprehensive and confidential secretarial and administrative service to the ODN teams including the typing of letters, reports, minutes and other relevant documentation, copy typing or direct dictation ensuring that work is completed to meet the deadlines specified, the production of spreadsheets and ongoing maintenance of an up-to-date comprehensive electronic filing system.

Organise meetings/conferences/stakeholder events, locally and nationally, including arrangement of venues and refreshments, ensuring equipment is available if required, organising travel arrangements, hotel accommodation, parking etc.

Attendance at the above meetings to ensure the smooth running of meetings and that any action points or minutes are accurately recorded and appropriately circulated post meeting.

Manage electronic diaries for ODN team members, liaising with national and local organisations to ensure accurate meeting requests are coordinated efficiently and timely to meet the needs of all parties.

Assist the ODN Managers with secretarial duties to ensure their time management is effective.

Service meetings both face to face and online by assisting in the timely production of agendas, papers and presentation materials for meetings and events i.e., seminars, workshops, and timeouts, including the dissemination of papers and the distribution of all agendas and supporting documentation.

Undertake clerical duties, photocopying, receiving, and sending of internal and external mail on a large scale.

Working with ODN colleagues collate and manage contact/circulation lists to ensure ODN communication is effective and up to date at all times.

Organise delivery of ODN study courses, training days, Clinical Forums and workshops and other special events on a local and regional level as directed by the course leaders. Including the production and circulation of certificates of attendance and evaluation and feedback forms.

Assisting with the Annual Conference including the production of an accurate registration log and conference materials.

Ensure that any expenses in connection with room hire, catering etc. are recorded and invoices forwarded to the Network Director and Network Co-ordinator for approval and further processing by Finance.

Ownership and maintenance of the ODN Admin and Education mail acc

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