Ices and Wheelchair Procurement Supervisor

7 months ago


Swindon, United Kingdom Great Western Hospitals NHS Foundation Trust Full time

The Swindon Community Equipment Service team at the Great Western Hospitals NHS Foundation Trust embodies a dynamic and collaborative atmosphere dedicated to providing essential support to the community.

Committed to enhancing the quality of life for individuals with varying needs, the team exudes a sense of compassion and professionalism. Their work ethic is characterised by a tireless commitment to ensuring that patients receive the right equipment tailored to their specific requirements. The team's collaborative spirit fosters an environment where expertise is shared seamlessly, creating a supportive workplace culture. In addition to making a positive impact on the lives of community members, the team at Swindon Community Equipment Service enjoys the benefits of continuous professional development, a sense of fulfilment, and the satisfaction that comes from contributing to the well-being of others in need. Their dedication to excellence reflects the values of the GWH NHS Foundation Trust, making them an integral part of the healthcare community.

The ICES and Wheelchair Procurement Supervisor will be responsible for supervising, organising, and monitoring the performance of the procurement team to maintain an efficient and safe procurement and distribution service.

Encouraging a high standard of work at all times

Organising and supervising the workload within the procurement team ensuring stocks are ordered, issued and sent accurately and efficiently, and ensuring the distribution systems lead to safe work practices

Supervise and complete the ordering process to ensure that we do not run out of any essential items, helping to place orders with contracted or most cost effective suppliers.

Keeping the to-follows list up to date, chasing up out of stock items and sorting out solutions to shortages such as ordering different brands.

Organising and supervising daily stock checks

Monitoring the quality of services, using agreed performance measures.

Our STAR values are at the heart of everything we do. You can expect to see them in the way we act and the way we treat each other. Our values make us who we are.

Service We will put our patients first
Teamwork We will work together
Ambition We will aspire to provide the best service
Respect We will act with integrity

Assist and supervise for the training of staff as appropriate.

Act as super user for the TCES catalogue, dealing with any errors and training staff in its use.

Ensuring that staff follow the department COSHH and Health and Safety guidelines

Keeping TCES/Procloud catalogue up to date, adding items once authorised to stock lists, and helping to review them with the clinical leads and service managers.

Supporting and actioning product recalls by identifying affected stocks and arranging for items to be sent back to suppliers in line with relevant governance procedures.

Undertaking routine stores duties as required.

To ensure that the appropriate credits are obtained for items that have been returned to suppliers, wrongly invoiced and where contractors fail to meet their contractual obligations.

To initiate and to maintain computerised records for stock items in accordance with Trust policies and procedures.

To maintain a system for the identification of expiry dates or items nearing their expiry date and the prompt exchange, disposal or return for credit.

Co-ordinate the accuracy and audit assessments for all staff involved in stock management duties.

To keep records of assessments and ensure that periodical reviews take place.

Assist in ensuring there are adequate and up to date written training manuals for all areas to assist staff in following the correct operating procedures and to have in place required information for
induction programme for all new staff to follow

Please see the attached job description for full information


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