Postgraduate Research Coordinator

1 month ago


University of Warwick, United Kingdom University of Warwick Full time

The role is offered on a permanent basis, 36.5 hours per week with hybrid working allowing for the role to be undertaken both onsite and remotely.

Warwick Medical School is seeking an enthusiastic, self-motivated individual to fill the post of Postgraduate Research Coordinator. This role will be responsible for providing high quality support for the management, administration, and delivery of the department’s postgraduate research degrees.

You will be in the pivotal role of providing excellent customer service as the first point of contact for all applicants, students, and academic staff. In organising, coordinating, and administering our research degree programmes you will be instrumental in ensuring that our students, receive an excellent student experience whilst studying with us.

Interview and selection event: w/c 3 April 2023.

**JOB PURPOSE**

To provide administrative support and excellent customer service to the Research Degree programmes within Warwick Medical School.

**DUTIES & RESPONSIBILITIES**

**Operational**:
1. Provide excellent customer service as the first point of contact for all applicants, students, and academic staff for PGR programmes.

2. Provide advice on admission procedures and requirements for access to PGR programmes for both Home/EU and Overseas applicants.

3. Advise students on: course structure, assessed work, scholarships, upgrades, resubmissions, extensions, withdrawal, deferral and University regulations and policies.

4. Provide administrative support to the Research Degrees Officer in managing the annual review and upgrading process from MPhil/PhD or MSc/PhD.

5. Provide administrative support the Research Degrees Officer in managing the viva voce examinations.

6. Secretariat duties including the preparation of agenda, papers and minute taking.

7. Use the SITS Student Records System and other databases to maintain student records, to include inputting financial details for students.

8. Liaise with academic and administrative colleagues to support PhD students based in relevant Doctoral Training Centres and Doctoral Training Programmes.

9. Support and attend marketing initiatives in line with School and University marketing protocols, UHCW’s The Summit, recruitment fairs and open days.

10. Support the organisation of the annual WMS PGR Symposium.

**Finance**:
11. Raising invoices, paperwork for the payment of external contributors and processing purchase orders.

**General**:
12. Provision of data/statistics as required.

13. Attendance at meetings as required, for example, PGR team meetings, student staff liaison committees.

14. Other duties may be required in consultation with the Operations Manager, Research Degrees Officer, and Director of Graduate Research Studies



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