Senior Postgraduate Research Administrator

3 weeks ago

City of London Greater London, United Kingdom University college London Full time
About us The Department of Mathematics at UCL is an internationally renowned department within one of the world's most prestigious universities. Since its beginning, mathematics at UCL has been enhanced by its many outstanding members of staff. Indeed, two of its students (and later staff) Professor Klaus Roth (1958) and Professor Alan Baker (1970) have gone on to win the Fields Medal. Another former member of staff Professor Tim Gowers won the Fields Medal in 1998 for work he did whilst at UCL. Since 2011 the department has grown considerably. There are approximately 81 academic members of whom 34 are full professors, and a number of Honorary members of staff, including Fellows of the Royal Society. The department also has approximately 31 Postdoctoral Research Fellows, around 102 PhD students and 38 MSc students. We also welcome a regular stream of distinguished visiting academics from home and abroad. The broad range of research interests is reflected in the large choice of courses available in the third and fourth years of the degree programmes, from spectral theory, groups and geometry to fluid mechanics and from mathematical ideas in biology to cosmology. Research funding in the department from EPSRC, ERC, Leverhulme Trust and the Wellcome Trust has grown significantly in recent years with an increase of 70% in total funding since 2011. About the role The post holder will need to be able to start before or on the 31st July 2024. Interviews are planned to be held, 3rd June 2024. The postholder will be responsible for the administration of the Department's doctoral programmes. They will manage the programmes, implementing new processes and procedures to ensure smooth running of all doctoral programmes. The postholder will provide administrative support to the Departmental Graduate Tutors and all research students (approx.120) including those in Completing Research Status (CRS). The postholder will have an overview of progress and monitoring for all students, harmonising processes, and being the main contact for all stakeholders.This includes student recruitment, processing of offers, College and departmental enrolment, organising induction activities, bespoke events, preparing handbooks, maintaining webpages and Moodle pages, assisting with student queries, and liaising with potential applicants. They will also arrange and service the Postgraduate Research Staff Student Consultative Committee (PGRSSCC), provide information to colleagues in the Faculty, School, and Centre as appropriate, assist with the production of student statistics, and prepare reports as necessary. The post holder will also be responsible for administering the department's compliance with Student Visa (Tier 4) legislation and student engagement monitoring policies for postgraduate research students, ensuring that activities undertaken in relation to UKVI processes and procedures for all student immigration categories are followed. About you The successful candidate shall be educated to a degree level or equivalent with relevant experience gained in a similar role. They will have significant experience in a similar role in higher education or a comparable environment, and they will also have knowledge and understanding of HE procedures, regulations, and codes of practice related to postgraduate research programmes or similar. Additionally, the candidate will have experience in financial and budgetary management and expertise in proactively defining and introducing new working practices in a customer-focused team. They will also have knowledge and understanding of HE procedures, regulations, and codes of practice related to postgraduate research programmes or similar. Additionally, the candidate will have experience in financial and budgetary management and expertise in proactively defining and introducing new working practices in a customer-focused team. The successful candidate will have excellent organizational skills, including prioritizing a varied workload, working accurately under pressure, delegating work, and meeting deadlines. They will be computer literate and familiar with the Microsoft software suite to an advanced level in Word, Excel, Outlook, Access, email and the Internet. They can acquire and assimilate information effectively to impart information and advice to various audiences. They will also have a proven ability to work with, gain confidence, and negotiate with colleagues. The candidate will also have excellent interpersonal and networking skills, the ability to work with a wide range of people to develop appropriate working relationships, and the ability to analyze problems and proactively identify solutions. They can work independently and as part of a team and commit to high-quality service provision. The successful candidate will also follow the following UCL ways of working. Inclusivity, diversity, and (inter) cultural awareness are core to actions and decision-making for the self and the team. We are promoting personal and professional development. Anticipating issues and adjusting approaches when necessary. For a full spectrum of duties and responsibilities and essential and desired criteria, please refer to the Job description document attached to this advert. We particularly welcome female applicants and those from an ethnic minority, as they are under-represented within UCL at this level. This role does not meet the eligibility requirements for a tier 2 certificate of sponsorship under UK Visa and Immigration legislation. We particularly welcome female applicants and those from an ethnic minority, as they are under-represented within UCL at this level. This role does not meet the eligibility requirements for a tier 2 certificate of sponsorship under UK Visa and Immigration legislation. We may close this advert if we have a lot of applications before the deadline. What we offer As well as the exciting opportunities this role presents, we also offer some great benefits some of which are below: 41 Days holiday (27 days annual leave 8 bank holiday and 6 closure days) Additional 5 days' annual leave purchase scheme Defined benefit career average revalued earnings pension scheme (CARE) Cycle to work scheme and season ticket loan Immigration loan Relocation scheme for certain posts On-Site nursery On-site gym Enhanced maternity, paternity and adoption pay Employee assistance programme: Staff Support Service Discounted medical insurance

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