Office Assistant

4 days ago


Camberley, United Kingdom 360 Recruitment Full time

**Office Assistant**

Camberley

My client is an award winning, Legal 500 ranked, full service law firm which is growing fast. They are currently recruiting for a newly created role to oversee the day-to-day running of the office, provide basic administration support within the team andassist the reception team in providing a first-class client experience.

Duties and responsibilities will include:

- To provide all clients with a professional level of service by assisting receptionists with hosting visitors and providing refreshments
- Working on the reception desk to handle incoming phone calls quickly and efficiently
- Assisting with seminars and events in terms of meeting room layout changes, refreshment set up, receiving guests and post event clear up
- Oversee the stock control of all stationary items and ensure they are easily accessible to staff across the office space
- Ensure the office is kept tidy and presentable at all times. This includes emptying confidential waste bins, organising printer rooms, removing recycling waste and encouraging a clear desk policy across the office
- Assisting partners to open the post each morning and categorising the mail per department. This must then be distributed to the relevant teams
- Collecting post from each department each afternoon, franking the mail and scanning and recording any special deliveries
- Keeping the kitchen and break-out areas clean and tidy throughout the day and fully stocked with all supplies
- Ordering/shopping for all office consumables e.g. tea, coffee, first aid supplies etc to replenish and ensure adequate stocks
- Providing administrative support to the Operations Team as required including re-calling deeds and files from off-site archive storage provider
- Organising and setting-up of end of month drinks and other employee office events, to include ordering/shopping for supplies and assisting with general preparations

This role is a great opportunity for someone with an interest in office operations who is looking for a change in career direction or is looking to return to work after a period of absence and has the willingness to learn. My client is open to discussingflexible working hours so this role can work around other commitments such as childcare.


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