Personal Assistant
5 months ago
We are seeking a highly proficient Personal Assistant to provide support to the RTE Surgical & ACT Clinical Service Group Management Team.
The post holder will work independently to defined policies and procedures and provide a comprehensive, professional and confidential administrative and secretarial service to the Clinical service group manager and Service managers across the full range of their responsibilities, acting as the main point of contact for all communication.
The post holder will handle highly confidential, sometimes very contentious and sensitive information of a personal, financial and political nature, and will therefore be relied up to observe and comply with specific and implied confidentiality rules and policies.
The post holder will be expected to work flexibly to support the Clinical Service Group manager and Service managers and assist and support other colleagues as and when required.
- Receive and review all the Clinical service group managers and Service managers correspondence, using own judgement to determine action required eg. respond, forward to relevant Department, prioritise for Clinical Service Group Manager to review.
- Manage the named individuals diary effectively, analysing and prioritising appointments appropriately and making adjustments to diary commitments where necessary.
- Organise travel expenses authorisation process
- Raise orders on oracle and monitor orders made by Clinical Service Group
- Undertake all planning and support activities required in respect of meetings, including preparation and distribution of agendas, collation of reports and papers, publicity, venue organisation, minute taking and production of minutes, ensuring that meetings run smoothly and efficiently.
- Chase up delegates following meetings, to ensure that appropriate action is taken by identified individuals within timeframe.
- Establish and maintain working relationships and effective communication channels with other Departments within and external to Cwm Taf UHB.
- Organise and plan the workload for Clinical Service Group Manager ensuring that the arrangements for meetings and appointments are managed effectively; that any relevant papers are available as appropriate and that workflow is scheduled so that deadlines are met.
Cwm Taf Morgannwg University Health Board is part of the NHS Wales family. Our Health Board provides primary, secondary and community health and wellbeing services to around 450,000 people living in three County Boroughs: Bridgend Merthyr Tydfil, and Rhondda Cynon Taf.
**We live by our core values**:
- We listen, learn and improve
- We treat everyone with respect
- We all work together as one team
We are a proud local employer; around 80% of our 15000 workforce live within our region, making our staff not only our lifeblood of our organisation but of the diverse communities that we serve.
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