People Assistant
7 months ago
**_Incipio curates beautiful spaces with vibrant atmospheres for great times._**
**_ Vibrancy: the state of being full of energy and life_**
We're looking for a People Assistant to support us in creating a joyous and vibrant culture as we continue to grow as a business. The primary function of this role will be to provide efficient and accurate administrative support to the People Team which consists of a People Director, Learning and Development Manager, Trainer and a Talent and Engagement Manager.
As part of the People Team you will share our passion for people and ensuring that Incipio is the best hospitality employer in London. We expect you to be curious, have an excellent set of organisational skills, thrive in fast paced working environments and be comfortable with flexibility in your role.
**Requirements**:
At least 1 year experience in an administrative role
CIPD Level 5 qualification would be a bonus but not a requirement
Proficient in Microsoft, Outlook, Excel and experience managing Harri would be preferred
What you’ll be getting up to
**IT**
Supporting with onboarding new team members
Ensuring laptops are tagged and logged, keeping track of who is using what equipment
Managing company technology
Liaising with our IT provider, supporting with all IT queries and needs
Ensuring all records are kept up to date
Understanding all system integrations, system owners and account managers
**Office**
Ordering the weekly online shop for the office and managing that budget
Tracking warranty across the estate
Keeping the plants watered, fridge clean and office tidy
Order the stationary and keep track of that budget
Supporting with administration of HQ socials and group trips
Managing the offices Health and Safety policies and ensuring we are compliant
Managing AV in the office, meeting rooms and across Incipio Venues
Ensuring keys and office security are up to date
**People Administration**
Updating and sending out contracts
Managing Sharepoint access, groups and documents and implementing a better process
Ensuring our internal communication channels are working correctly
Ensuring HR docs are up to date and compliant with current employment law
Supporting the Talent and Engagement Manager with recruitment screenings, booking interviews +
general admin
Support with the maintenance of our People Platform (Harri)
Support + execute projects set out by the People Director
Supporting the wider People team with administrative duties, reporting and analysis
**Diary Management**
Support our CEO with diary management and general administrative tasks such as printing,
organising decks and communicating with stakeholders
**Benefits Package**
- Vitality Health Care Package (Dental, optical + Health insurance)
- Self Space Mental Health Package
- 28 days holiday per annum (+ Bank Holidays)
- 10 days paid sick leave Per Year
- 50% discount across Incipio Group on Food and Drink
- Compassionate Leave
- Enhanced Maternity, Paternity and Adoption Pay
- Career development programmes + courses with set Career Pathways
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