Property Admin Assistant/receptionist for Managed

3 weeks ago


Rossendale, United Kingdom B&E Boys Full time

20th Jan 2023

Position

Property Admin Assistant/Receptionist

Hours

Part time - fully flexible

Salary

TBC

Job Ref

BOYS/PAAR23

We are looking for a part-time position Property Admin Assistant/Receptionist to start immediately, based at our Kingfisher Business Centre in Rawtenstall. We require a suitably flexible person with property letting knowledge/background.

**About the Role**

We are looking for a highly motivated and enthusiastic individual to be responsible for assisting in the day-to-day running of our small, but busy, Property Department and managed, multi-occupancy, office facility as well as providing a professional front of house service. This post offers a variety and challenges throughout a range of Companies, mainly property development and rental related work, construction and self-store.

You will assist in the provision of an efficient and effective clerical and administrative support service in accordance with B&E Boys’ policies and procedures to develop skills, knowledge and experience in all aspects of property administration.

**_ Key Responsibilities, Accountabilities and Duties_**
- Dealing with all aspects of property rental enquiries and appropriate administration in Property Department.
- Carry out general property administrative tasks as designated by the Line Manager, including typing tenancy and licence agreements, correspondence, reports and minutes.
- Carry out general front of house duties, including meeting and greeting clients and visitors, distributing incoming and franking outgoing post, maintaining levels of stationary, conducting office viewings, taking bookings and setting up meetings, tenant billing and petty cash reconciliation, building inspections and fire alarm testing.
- Answer/deal with queries both face to face and via the telephone, being the first port of call for incoming property calls, including repair and maintenance queries as well as calls for tenants. Take messages and pass them to the relevant member of staff in an appropriate and timely manner.
- Answer / deal with repair and maintenance queries and log appropriately.
- Maintain the general filing system in line with the Company policies and procedures; using both manual and computerised systems, to include inputting data, keeping records, statistics, confidential and general filing systems as directed, and maintaining archive records.
- Maintain a range of marketing materials relating to property availability including websites, social media, blogs, newsletters and newspaper and magazine advertisements.
- Assisting with the collation of information for and distribution of the Operation & Maintenance Manuals.
- Attend and take part in team meetings and regular reviews with line manager.

**_ Essential Knowledge, Skills, Experience and Qualifications:_**
- 5 GCSE’s at grade C or above, which must include English Language and Mathematics
- Well organised with the ability to work to tight deadlines and demonstrate attention to detail
- Excellent WORKING knowledge of Word/Excel/Access/Outlook/ /Internet
- Good communication and interpersonal skills
- Ability to be flexible, as required
- Someone keen to learn and inquisitive

**_ Desirable Knowledge, Skills, Experience and Qualifications:_**
- Knowledge of housing and commercial property legislation.

**About Us**
B&E Boys is a highly successful second-generation building company based in the beautiful Rossendale Valley. We have expertise across the full spectrum of building works from refurbishment to property building and development, successfully delivering a diverse range of projects with contract values ranging from £100,000 to £6 million in both the Public and Private sectors.

Quality is a family tradition at B&E Boys, recognised through high levels of customer satisfaction and a number of external Quality Awards including ISO9001, ISO14001, CHAS Accreditation and Investors in People.

B&E Boys’ Core Values of Quality, Professional, Dependable, Determined, Helpful and Community, unify our company as one team striving towards a shared goal. We take great pride in our organisation’s excellent reputation and appreciate that each and every member of our team has a vital role to play in delivering a high-quality service to our satisfied customers.

B&E Boys employs Chartered Surveyors and those aspiring to that qualification.

B&E Boys Ltd is an Equal Opportunities Employer.

**How to Apply


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