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Administration Assistant

4 months ago

Prestwich, United Kingdom NJR Recruitment Full time

**Administration Assistant - TERM TIME**

**Prestwich**

**Salary - Career graded - £21,575 - £21,968 per annum pro rata.**

**Actual Salary: £17,084 - £17,425.**

**Working Pattern - 32.5 hours per week term time only, plus 10 days during periods of school closure, worked in accordance with service requirements.**

We have partnered with a rapidly expanding education trust who due to ongoing development now have an excellent opportunity for an efficient and highly organised Administration Assistant to join one of their schools in Prestwich.

**Core Purpose**:

- To undertake reception and clerical duties within the school office in order to assist in the general administration and organisation of the school.
- To support the principles of Every Child Matters and the Children and Young Peoples Plan within the whole centre.

**Main Duties**

The particular duties/responsibilities listed below may be reviewed from time to time at the request of the Headteacher or post holder as circumstances make necessary.

The following outline is not intended as a list of tasks, but gives an overall range of duties and responsibilities which reflects the position.
- Undertake reception duties, answering general telephone and face to face enquiries and signing in visitors.
- Responsibility for pupils signing in and out of school due to lateness, illness, or appointments - update electronic register “red flag”.
- Check school e mails. Forward/reply accordingly.
- Admin support - including word processing of reports, letters, minutes etc as necessary for school staff (Deputy Headteachers, Heads of Year, Heads of department and teachers).
- Input all details for new Year 6 pupils (SIMS) as follows: Form 1 details, KS2 information, UPN information, CTFs for new pupils, prepare new files and cards, prepare registration and medical information for new intake
- Maintain student records, including student files and computerised system (SIMS)
- Assisting outside agencies (ie Music Service, Connexions, School Nurse) ensuring smooth running of appointments with pupils and “flagging” the pupils attendance at meetings on the school system.
- Attend school meetings and produce minutes as required by Headteacher.
- Sort and distribute incoming and outgoing mail, including the upkeep of school post book
- Open, read and forward e mails to appropriate staff
- be a confident communicator (written and oral);
- have excellent organisational skills;
- have a pleasant and personable manner;
- have strong ICT skills;
- be able to deliver effectively on a range of varied concurrent objectives within a fast-paced environment;
- work with well under pressure, with accuracy and attention to detail, and meet deadlines;
- be able to work flexibly as part of a central administrative team with shared responsibilities to ensure the Trusts needs are met.

**Salary**: £17,084.00-£17,425.00 per year

Work Location: In person

Reference ID: NJR14007