Project Finance and Operations Assistant
2 weeks ago
**Operations and Project Finance Assistant**
Thomas Robinson Architects is a busy Architectural Practice working throughout Scotland. We are recruiting for an Operations and Project Finance Assistant to join our team. In this role you will be liaising closely with Directors, Associates, and the Office Manager.
- Managing the Project Fee setup in liaison with directors
- Managing and scheduling project fees at overall level and RIBA Workstage level
- Managing and scheduling project time at overall level and RIBA Workstage level
- Managing and scheduling project resources at overall level and RIBA Workstage level.
- Monitoring project time relative to project fees and project progress at overall level and RIBA Workstage level.
- Reporting project time and project progress on a weekly and monthly basis to assist with operational management of the practice.
- Managing, maintaining, and updating all project finance, project time and project resource related software
- Liaising with and updating clients on fee related matters when required
- Liaising with architects on Time Sheet management
- Creating Monthly Workload Reports and assisting with managing workload meetings
- Monthly invoice preparation
- Producing invoices - if required
- Assisting with proposals - if required
Skills, experience, qualifications, and attributes required.
- A background in operating in a project environment is essential.
- Knowledge and understanding of how to plan and budget project finance, plan project time and plan project resources throughout the lifecycle of a project is essential. Processes and software are in place and full training in the RIBA (Royal Institute of British Architects) project process and fee structure will be given.
- A proven track record of dealing with project finances is essential.
- Office 365 proficient (especially excel)
- Ability to work seamlessly between different software types.
- Clean Driving Licence.
- A flexible and proactive attitude
- Excellent attention to detail
- Process orientated.
- Good communicator and team player
Hours
- 20-26 hours per week anticipated.
- Days to be agreed but minimum 4 mornings in the office.
- Holidays - Standard Pro Rata
Salary
Competitive relating to experience.
Start Date
As soon as possible.
Other
As part of the selection process, we will ask you to undertake a Management Styles Quiz
**Job Type**: Part-time
Part-time hours: 20-26 per week
**Benefits**:
- Company pension
- On-site parking
Schedule:
- Monday to Friday
Ability to commute/relocate:
- Glasgow, G63 0EU: reliably commute or plan to relocate before starting work (preferred)
**Education**:
- Certificate of Higher Education (preferred)
**Experience**:
- Operations and Project Finance: 8 years (preferred)
Work Location: One location
Reference ID: Operations and Project Finance Assistant
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