Executive Assistant

3 days ago

Fleet, United Kingdom CHL Mortgages Full time

**Description**:
We are looking for an experienced Executive Assistant on an apporoximate 12 month maternity cover, to provide tactical and strategic administrative support to the CEO, MDs, and wider Executive team as directed, understanding key priorities to help the business meet its goals and objectives. Co-ordination of internal and external meetings, minute taking at Exco/Committee meetings, full diary management and booking of domestic and international travel arrangements. Manage communication between executives and employees. Provide project support to executives as required and administrative support to the Board.

**Key Responsibilities**:

- Co-ordinate scheduling and extensive diary management on behalf of CEO and MDs including booking meetings with internal and external attendees, arranging conference calls, across multiple locations/mediums and time zones.
- Filter CEO and MDs telephone calls and effectively deal with all queries, redirecting and escalating where necessary.
- Manage Executive Committee and Sub-Committee meetings (such as Resource Committee, Pricing Committee, MOSA Committee and Lending Committee); Schedule and publish agendas (through online board portal), managing the content and timely submission of papers and supporting materials. Take minutes and record and circulate key actions. Track and help drive completion of these actions and ensure approval of minutes.
- Manage, co-ordinate and arrange domestic and international travel and associated activities, including hotels, transportation and itineraries on behalf of CEO, MDs and Board.
- Prepare PowerPoint presentations for internal and external exposure and assist CEO and MDs with the production of Board reports.
- Manage own monthly expense reports and budgets, and expense reports for CEO and MDs, ensuring correct approval processes are followed.
- Provide administrative support to the Company Secretary and Board in the preparation of packs and guest services.
- Organise and book ExCo and Board events i.e. conferences, lunches and corporate functions.
- Arrange Exco Strategy Away Days within budget.
- Provide administrative support to ExCo regarding ongoing correspondence, record keeping and letter writing.
- Provide key liaison between CEO/MD and rest of business, exercising confidentiality and discretion.
- Facilitate company-wide live events on teams, coordinating content and presenters.
- Compile meetings packs for other ad-hoc meetings or project support.
- Greet visitors on behalf of CEO and MDs and pre-arrange guest services where required.
- Manage own adhoc projects, ensuring key deliverables are on time and within budget.
- Co-ordinate monthly shareholder MI decks, working closely with report owners to ensure correct content and deadlines are adhered to.
- Work in collaboration with other Executive Assistant(s) to provide cohesive support to wider Exco group, providing sickness and holiday cover.

**Skills Knowledge and Expertise**:

- Professional, approachable, efficient and a team player
- Able to maintain highest level of professionalism and confidentiality, acting with discretion at all times.
- Able to demonstrate strong business judgement, use own initiative, and work autonomously within tight deadlines
- Able to communicate confidently, both written and verbally, at all levels across the business.
- Excellent organisational skills
- Excellent numeracy & literacy skills
- Possess advanced prioritization skills, able to multitask and manage high volume of complex tasks and conflicting workloads
- Proficient in Microsoft Office including; Word, Excel, Adobe and PowerPoint.
- Stakeholder Management

**Benefits**:

- 25 days holiday per annum
- Up to 15% annual discretionary bonus based on performance
- Company pension scheme - up to 9% company contribution
- 1 x Paid charity days
- Long service awards and extra holiday
- Healthcare cash plan
- Life assurance cover x 4
- Online discounts and gym memberships
- Enhanced paternity and maternity pay
- Access to Smart Hive by Bravo Benefits giving you full access to all your benefits + additional discounts

**About CHL Mortgages**:
CHL Group provides bespoke third-party loan servicing solutions for a variety of asset classes across the UK. The CHL Group consists of 3 companies, CHL Mortgages, CHL Mortgages for Intermediaries and Landmark Mortgages. We have vast experience in the UK mortgage market encompassing a range of services. We currently service c.30,000 of mortgage assets on behalf of third-party clients and manage several standby contracts for mortgage and bridging finance clients.

Founded in 1990 CHL Group has grown to over 180 colleagues with offices in Fleet, Hampshire and Skipton, Yorkshire. We have grown to become one of the market leaders in specialist mortgages and the Buy-to-Let markets.

We are always on the lookout for talented, dedicated and motivated colleagues to drive the business forward and provide the best outcomes for our clients, investor

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