Administrator/scanning and Coding Letters
6 months ago
**Job Summary**:
**Key Responsibilities**:
**Document Scanning**:Operate scanning equipment to convert physical documents into digital format.
Ensure the quality and legibility of scanned documents.
Organise and maintain scanned files in a structured digital filing system.
**Document Indexing**:Accurately assign metadata and keywords to scanned documents for easy retrieval.
Develop and maintain a standardised indexing system for different document types.
Collaborate with colleagues to ensure consistency in document indexing.
Develop coding guidelines and maintain coding standards for documents.
Regularly update and refine the coding system to enhance document management efficiency.
**Quality Assurance**:Conduct regular quality checks on scanned and coded documents to identify and rectify errors.
Collaborate with team members to ensure the accuracy and completeness of digital records.
**Data Entry**:Assist in data entry tasks related to document management, as needed.
Maintain data accuracy and integrity while inputting information into databases.
**Document Retrieval**:Retrieve digital documents as requested by authorised personnel.
Ensure the security and confidentiality of sensitive documents.
**Training and Skill Development**:Proactively seek opportunities to learn and improve coding skills relevant to document management.
Participate in training programs and workshops to enhance job knowledge and efficiency.
**Communication**:Collaborate with team members, department heads, and IT professionals to optimise document management processes.
Communicate effectively to ensure document management goals are met.
**Qualifications**:
- GCSE or equivalent; additional education or training in document management or coding is a plus.
- Basic computer skills and the ability to learn and adapt to new software and tools.
- Attention to detail and a strong commitment to accuracy.
- Strong organisational skills and the ability to work independently and as part of a team.
- Excellent communication skills, both written and verbal.
- Eagerness to learn and develop coding skills.
- Prior experience in document scanning or coding is a plus but not required.
**Working Conditions**:
- This role primarily involves working in an office environment.
- May require extended periods of sitting and computer use.
This Administrative Assistant role offers an excellent opportunity to develop document management skills and gain coding expertise while contributing to the organisation's efficiency and effectiveness in handling documents. It is a dynamic position that combines administrative tasks with opportunities for skill enhancement and professional growth.
**Job Types**: Part-time, Permanent
Part-time hours: 13.5 per week
**Salary**: £17,745.83-£27,834.67 per year
**Benefits**:
- Company pension
- Employee discount
- Free flu jabs
- Sick pay
- Store discount
Schedule:
- Day shift
- Monday to Friday
Ability to commute/relocate:
- Amersham: reliably commute or plan to relocate before starting work (required)
**Education**:
- GCSE or equivalent (preferred)
**Experience**:
- Customer service: 1 year (preferred)
- Administrative experience: 1 year (preferred)
**Language**:
- English (preferred)
Licence/Certification:
- Driving Licence (preferred)
Work Location: In person
Reference ID: Office Administrator
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