Secretary Administrator

4 weeks ago


Hammersmith, United Kingdom Reed Human Resources Full time

We are looking for a **financially-experienced Secretary Administrator with bookkeeping experience **to join a nationwide society, targeting members 50+ years old, with the aim to help develop friendships, socialise, and have fun.
**Please see below for more details**

With over 300,000 members and over 100 branches nationwide, become a part of the society’s 200-year history and make a significant impact within the London region.

Through the services and benefits they provide, they help members with a range of queries and problems around social, care, and financial areas. **Your work in this branch of the society will be extremely valuable, enriching, and rewarding.**
- **Location**:Hybrid (1-2 days WFH), Office in Hammersmith
- **Hours**:9-5 (35 hours per week excluding lunchtime)
- **Duration**:Permanent, with 3-month probation period
- **Salary**:£26-33k DOE
- **Benefits**:Compensated training (and travel/accommodation fees associated with it), free society membership (and benefits associated with it), discounted events, dental and optical discounts, 28-day annual leave + bank holidays and Christmas-NewYear break, annual conference with complementary travel and accommodation
- **Start date**:ASAP

**About the role**

The Secretary Administrator role requires:

- Supporting the team with day-to-day administrative tasks as necessary
- Overseeing the management of the building and liaising with the property managers
- Working with the Membership Administrator to help with managing memberships and renewals, subsequently keeping members updated on branch matters and events
- Attend and take an active part in Committee of Management meetings and social committees as required
- Any other reasonable duties as required, including attending training. There will be an initial 3-4 days training in Manchester, followed by occasional additional training e.g. weekend and day seminars.

**Key tasks and responsibilities**

In the role of Secretary Administrator, you will:

- Be responsible for the secretarial administration of the branch
- Maintain the financial records of the branch using **Microsoft Dynamics 365,**including processing receipts and payments in line with company policy
- Maintain PAYE records for branch employees, calculating payments for an external payroll company
- Prepare any financial statements for the committee meetings, taking place monthly, and also completing all year-end documentation in preparation for the Annual General Meetings
- Act as a professional administrator and secretary, taking care of members by working closely with the Social Events Manager and Membership Administrator
- Assist with events and socials for members

**About you**

To be successful for the role of Secretary Administrator, you will have/be:

- Excellent interpersonal skills
- Excellent communication skills
- Have established bookkeeping experience, ideally with **Microsoft Dynamics 365, Sage, or Xero**, to manage the financial administration of the branch
- Enjoy meeting new people
- Able to deal with money
- A proven ability to work to deadlines without supervision
- Strong organisational skills
- Some customer care knowledge
- Resourceful and able to overcome challenges
- Willing to work with a range of people with different backgrounds and social circumstances.
- Able to work independently, as there may be times you are in the office alone



  • Hammersmith, United Kingdom Imperial College London Full time

    The role of Executive Assistant and Departmental Administrator provides daily vital support to the Chair in Women’s Health and Director of the Tommy’s Centre, and to provide core administrative and business support and ensure the smooth running of the Women’s Health Research Centre. Principal among these responsibilities is providing a pro-active...

  • Team Administrator

    1 week ago


    Hammersmith, United Kingdom Imperial College London Full time

    The Section of Adult Infectious Disease undertakes world-leading innovative research with a strong translational component and has a strong profile in the area of clinical and non-clinical education in infection. The role of Team Administrator is central to the functioning of the Section and will primarily support the Head of Section and Section...


  • Hammersmith, United Kingdom Reed Human Resources Full time

    We are looking for a **Membership Administrator**to join a nationwide society, targeting members 50+ years old, with the aim to help develop friendships, socialise, and have fun. **Please see below for more details!** With over 300,000 members and over 100 branches nationwide, become a part of the society’s 200-year history and make a significant impact...


  • Hammersmith, United Kingdom Reed Human Resources Full time

    We are looking for a **Membership Administrator**to join a nationwide society, targeting members 50+ years old, with the aim to help develop friendships, socialise, and have fun. **Please see below for more details!** With over 300,000 members and over 100 branches nationwide, become a part of the society’s 200-year history and make a significant impact...


  • Hammersmith, United Kingdom Reed Human Resources Full time

    We are looking for a **Membership Administrator**to join a nationwide society, targeting members 50+ years old, with the aim to help develop friendships, socialise, and have fun. **Please see below for more details!** With over 300,000 members and over 100 branches nationwide, become a part of the society’s 200-year history and make a significant impact...


  • Hammersmith, United Kingdom Reed Human Resources Full time

    We are looking for a **Membership Administrator**to join a nationwide society, targeting members 50+ years old, with the aim to help develop friendships, socialise, and have fun. **Please see below for more details!** With over 300,000 members and over 100 branches nationwide, become a part of the society’s 200-year history and make a significant impact...


  • Hammersmith, United Kingdom Reed Human Resources Full time

    We are looking for a **Membership Administrator**to join a nationwide society, targeting members 50+ years old, with the aim to help develop friendships, socialise, and have fun. **Please see below for more details!** With over 300,000 members and over 100 branches nationwide, become a part of the society’s 200-year history and make a significant impact...


  • Hammersmith, United Kingdom Reed Human Resources Full time

    We are looking for an **excellent Administrator to join a nationwide society**, targeting members 50+ years old, with the aim to help develop friendships, socialise, and have fun. With over 300,000 members and over 100 branches nationwide, become a part of the society’s 200-year history and make a significant impact within the London region. Through the...


  • Hammersmith, United Kingdom Ealing, Hammersmith and West London College Full time

    **Job Title**:Multiply Admin Assistant **Department**:Executive Support & Administration **Reports to**: Administration Manager **Grade**:Scale 4 **Salary**: £23,086 - £25,515 **Location**:Hammersmith Campus If you have a passion for helping others and you are looking to join a fantastic team working on our exciting contracts, we may have the job for...

  • Executive Assistant

    1 month ago


    Hammersmith, United Kingdom Reed Business Support Full time

    **Are you an efficient Executive Assistant with experience working in a fast-paced environment**? An exciting opportunity to work in a prestigious school based in Hammersmith as an **Executive Assistant** to the Executive Director on a permanent basis. They are looking for an experienced **Executive Assistant** with secretarial, administration and diary...


  • Hammersmith, United Kingdom Prospectus Full time

    Location: Hammersmith - Type: Temporary - Job #185378 - Salary: £15.38 p/h **_Are you an organised and proactive Business Support Assistant with wanting to work with a charity? _** - We are proud to be partnering with a great national charity that h_elps people in financial hardship to gain access to welfare benefits, charitable grants and support...


  • Hammersmith, United Kingdom Prospectus Full time

    Location: Hammersmith - Type: Temporary - Job #185378 - Salary: £15.38 p/h **_Are you an organised and proactive Business Support Assistant with wanting to work with a charity? _** - We are proud to be partnering with a great national charity that h_elps people in financial hardship to gain access to welfare benefits, charitable grants and support...


  • Hammersmith, United Kingdom ASQ Education Full time

    We are seeking to appoint a reliable and experienced Personal Assistant to support the Headmistress to work at a leading independent school in Hammersmith. **The role** Provide high quality administrative and secretarial support to the Headmistress and keep her informed of any relevant matters concerning pupils or staff; - Maintain the Headmistress’...


  • Hammersmith, United Kingdom ASQ Education Full time

    We are seeking to appoint a reliable and experienced Personal Assistant to support the Headmistress to work at a leading independent school in Hammersmith. **The role** Provide high quality administrative and secretarial support to the Headmistress and keep her informed of any relevant matters concerning pupils or staff; - Maintain the Headmistress’...


  • Hammersmith and Fulham, United Kingdom Page Personnel - UK Full time

    Long Term Temp contract until April 2024! - Hammersmith based - Right near the tube station **About Our Client**: The client is a G15 housing association. **Key Team Coordinator duties-** - Organise internal and external meetings and events as required, including drafting agendas, booking rooms, dealing with invitations and responses, collecting visitors...

  • Personal Assistant

    1 week ago


    Hammersmith, United Kingdom O2 Full time

    It matters to us that Team O2 is as diverse as the communities we serve. We welcome and encourage people from all backgrounds to apply. Whoever you are, O2 has a place for you. Come join us. **Location(s): Hammersmith** **Closing Date: TBC** **About the role** To provide comprehensive secretarial and administrative support to a member/s of the Senior...


  • Hammersmith, United Kingdom O2 Full time

    **Location: London Hammersmith 5 days a week, flexibility to travel when required** **Grade: MPG4 / VM L4** **Closing Date: 2nd February 2023** It matters to us that Team O2 is as diverse as the communities we serve. We welcome and encourage people from all backgrounds to apply. Whoever you are, O2 has a place for you. Come join us. We have a new...