Operations Administrator

3 weeks ago

Coventry, United Kingdom Unitemps Full time

**Role**

To provide operational administrative support to the Education Policy and Quality (EPQ) team in relation to projects, committees, and operational support.

You will be looking for a varied role in a busy office, you will work closely with members of the EPQ team and liaise with colleagues across the University.

This role requires somebody who is proactive, capable of working independently, with attention to detail and strong organisational skills.

**Duties and Responsibilities**
- To work with colleagues in the EPQ team to support the work of committees and review groups, e.g., collating and circulating papers, liaising with committee secretariats and maintaining appropriate records as necessary.
- To support the work of EPQ in delivering institution-wide and Faculty-led projects and initiatives, on a diverse range of topics including learning and teaching but also all areas of university strategy.
- To manage resources required by colleagues in the EPQ team, e.g., setting up meetings and booking associated rooms and catering, ordering stationery and support with booking places and making travel arrangements for attendance at national meetings.
- To answer queries raised by colleagues, students and academic departments and act as an initial point of contact for the EPQ team.
- To use Sitebuilder to add new and maintain existing webpages on the EPQ website and to work with other colleagues in EPQ to update information.
- To use the SAP financial software to raise and process purchase orders, invoices and credit notes, and to ensure that financial regulations are followed.
- To contribute to key events in the academic calendar such as Enrolment and Degree Congregation, as a member of a wider support team.
- To undertake such other duties as occasionally require by the Director of EPQ.

**Skills and Experience**

**Essential**
- Good general education to A-level or to at least A level standard
- Experience in an administrative role supporting service delivery or projects.
- Experience of working within a large organisation or institution
- Excellent oral and written communication skills, including the ability to adapt material for communication to different audiences.
- Strong organisational skills with the ability to prioritise and plan work independently and effectively working under pressure to meet strict deadlines
- Ability to work flexibly as part of a team and undertake work autonomously
- Capacity to master new areas of knowledge and skills rapidly.
- Ability to work with a high level of accuracy and attention to detail, using a structured methodological approach in working with documents, processes and events
- Ability to deal sensitively with confidential information
- Ability to liaise sensitively with senior staff

**Desirable**
- Experience working within Higher Education or a similar educational setting
- Familiarity with SAP or a similar accounting package
- Good numerical skills with experience of managing and reporting budgetary information

**Job Types**: Full-time, Temporary contract
Contract length: 3.5 months

**Salary**: £12.49 per hour

**Benefits**:

- Company pension
- On-site gym
- On-site parking
- Work from home

Schedule:

- Monday to Friday

Work Location: Hybrid remote in Coventry

Reference ID: 1059007

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