Grants Officer

3 months ago

London, United Kingdom Thomson Reuters Full time

**Grants Officer: Media in Exile, Thomson Reuters Foundation**

**Thomson Reuters Foundation** are seeking a highly organised and motivated **Grants Officer**.

This is an exciting time to join the Foundation, as the postholder will play an essential role in delivering TRF’s expanding programme of support to exiled media organisations which is expected to grow significantly over the next three years, following a successful pilot initiative.

Exiled / Hybrid media is an increasingly important feature of the global independent media landscape: as the spread of authoritarianism, restrictions on press freedoms and violence against journalists forces media organisations to leave their home countries to continue providing citizens with fair and accurate coverage of critical events. This phenomenon poses complex business, technological and journalistic challenges and TRF is committed to playing a leading role in supporting independent journalism to respond and thrive.

The programme is expected to include a significant grant-making component, with a mix of long-term grants; shorter-term project funds; and associated technical assistance available to eligible organisations. This role would sit within the core project team to coordinate the delivery and oversight of these grant awards, working closely with the Project Manager and Regional Programme Manager to ensure grants were managed to a high standard and contributed to TRFs overall strategic and learning objectives for the programme.

**Please note, this is a 2-year fixed-term contract with a minimum of 2 days per week in our London office. Occasional travel may be required.**

**About the Role**
In this opportunity as a **Grants Officer**, you will:

- Oversee the end-to-end management of giving and reporting partner grants, including proposal evaluation, due diligence, grant agreement development, monitoring, and reporting.
- Work closely with the Project Manager, Finance and Legal support successful grantees to ensure that all due diligence, contracting and financial set-up processes are followed and comply with TRFs requirements. You will conduct thorough due diligence assessing their eligibility, financial stability, alignment with our mission, and compliance with legal and regulatory requirements.
- Collaborate with internal stakeholders and external partners to develop comprehensive grant agreements, ensuring alignment with organizational objectives and compliance requirements.
- Manage key reporting and financial processes for TRFs exiled media grant portfolio: including ensuring the timely receipt of progress and financial reports; reviewing grant budgets and processing requests for additional disbursements; and supporting the wider Project Team to deliver a quality evaluation and learning framework for the programme.
- Work with the Project Manager and Finance Department colleagues to develop appropriate guidance and reporting guidelines (particularly related to Financial Reporting) for grantees, and providing training and support to grantees to enable them to meet these guidelines.
- Ensure all grant activities adhere to internal policies, procedures, and governance standards, as well as compliance with relevant laws, regulations, and accounting principles.
- Work closely with the Project Manager, coordinate the delivery of in-kind technical assistance / capacity building support where this has been identified as an additional element of TRFs grant award. This is likely to include: undertaking supplier due diligence; onboarding and contracting of TRF experts; ensuring timely receipt of reporting and payment of invoices for suppliers; and acting as the routine point of contact for suppliers working on TRF grants.
- Work closely with the Project Manager and Regional Programme Manager, ensure that any relevant risks, issues, and lessons associated with specific grant awards are identified and managed appropriately: including where appropriate through monitoring mitigating actions and/or escalating when required.
- Cultivate strong relationships with grant partners, providing guidance and support, addressing any queries or concerns, and fostering effective communication channels.
- Maintain accurate and up-to-date records of grant-related activities, including documentation of agreements, reports, correspondence, and any other relevant information.

**About You**

You're a fit for the role of a **Grants Officer** if your background includes:

- A strong track-record of providing outstanding management of sub-grants and awards: including building strong, collaborative partnerships with grantees while ensuring corporate and donor compliance requirements are met.
- Excellent organisational skills and the ability to work with changing priorities and time pressures.
- Excellent budget and financial management, including strong Excel skills and experience of using corporate financial systems (e.g. CORA).
- Knowledge of Anti-Money Laundering Regulations in the

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