Ctl Programme Administrator

2 months ago

Oxford, United Kingdom University of Oxford TSS Full time

Web advert
- Vacancy ID: 13418- Do you have prior academic administration experience? Are you organised, time-efficient and a good team player? Would you enjoy providing a high-quality service to both students and academic personnel?You may be perfect for our new CTL Programme Administrator position, based in Oxford City Centre. Further details below:
This position offers an excellent opportunity to support the Centre for Teaching and Learning (CTL) by working as part of its administrative team. The Centre for Teaching and Learning supports the academic development of teaching and learning in line with institutional priorities for education and in partnership with students and colleagues in academic divisions and professional services.

CTL Administration comprises four members of staff including: the Departmental Administrator; two Programme Administrators; and the CTL Communications Officer. This role will report to the Departmental Administrator and will work closely with the Director and the Departmental Administrator on a daily basis. It will suit someone with a positive and proactive attitude who is looking to strengthen their skills as they build a career in administration.

**Programme**:

- Proactively manage the annual calendar of administrative work for teaching development programmes; liaising regularly with the Programme Director to anticipate upcoming work, seeking to make improvements in processes, and ensuring that all administrative processes are undertaken in a timely way.
- Act as the first point of contact relating to programmes for current, former and prospective participants and for programme tutors. Have detailed knowledge of rules and regulations in order to provide accurate advice, and be able to receive, record and communicate sensitive information (e.g. regarding personal circumstances) appropriately.
- Liaise with outside bodies (e.g. Department for Continuing Education, Advance HE) about the programmes and work closely with the Programme Director to ensure that all communication is clear and timely.
- Act as secretary to Examination Boards and other programme meetings (scheduling, providing papers, and taking minutes).
- Prepare data and text about the programmes for reporting to both internal and external audiences.
- Undertake day-to-day administrative duties connected with the programmes, e.g. maintaining and updating records; undertaking admissions procedures; processing submissions of work for assessment; scheduling and organising workshops etc.

**Financial administration**:

- Provide support to CTL Administration with all finance-related activities to ensure that the Department manages its resources effectively and to budget. Including procuring goods and services and raising purchase orders.

**General and team support**:

- Assist with the organisation of CTL events, for example researching venues, arranging catering, monitoring enrolment and sending out joining instructions.
- Maintain shared folders and files in SharePoint and update Mosaic webpages and Canvas courses.
- To undertake other tasks such as the Departmental Administrator might from time to time reasonably require.
- Person specification

**Essential selection criteria**
- Excellent organisational and administrative skills.
- Able to prioritise tasks and work to deadlines.
- Proven ability to work with a high degree of accuracy and good attention to detail.
- Good interpersonal skills, with an ability to communicate clearly with academic and administrative staff across the University.
- Ability to work well as part of a team, as well as work independently, with minimum supervision.
- Very good standard of numeracy and experience of working with data.
- Ability to exercise a high degree of responsibility and demonstrable experience of using initiative and judgement in solving problems and contribute to the improvement of processes.
- Competence in Microsoft Office and data management systems. Ability to learn new IT systems quickly.
- Educated to GCSE (A-C in Maths and English) or equivalent and previous experience in an administrative role.

**Desirable selection criteria**
- Experience of administration of award bearing programmes.
- Recent experience working with web-based systems (such as content management systems, Virtual Learning Environments).
- Experience of financial processing.
- A high level of experience in using Microsoft Excel.

**_TSS workers accrue holiday pay that is equivalent to 38 days per year, this means you accrue a whopping 17.1% in holiday pay for the hours that you work for us._**

**_ _**
- The Temporary Staffing Service supports University of Oxford departments and affiliated colleges with the recruitment of temporary admin and clerical staff. Personal information provided to the University of Oxford is held in accordance with the provisions of the GDPR and related UK data protection legislation._

  • Ctl Programme Administrator

    4 weeks ago

    Oxford, United Kingdom University of Oxford Full time

    THIS IS A RE-ADVERTISEMENT. PREVIOUS APPLICANTS NEED NOT APPLY. THIS POST MAY ALSO BE OFFERED AS A SECONDMENT OPPORTUNITY. This position offers an excellent opportunity to support the Centre for Teaching and Learning (CTL) by working as part of its administrative team. The Centre for Teaching and Learning supports the academic development of teaching and...

  • Ctl Associate

    1 month ago

    Oxford, United Kingdom University of Oxford Full time

    The University of Oxford is a stimulating work environment, which enjoys an international reputation as a world-class centre of excellence. Our research plays a key role in tackling many global challenges, from reducing our carbon emissions to developing vaccines during a pandemic. The Centre for Teaching and Learning supports the academic development of...

  • Programme Administrator

    1 week ago

    Oxford, United Kingdom University of Oxford Full time

    The Ineos Oxford Institute for Antimicrobial Research (IOI) is an exciting initiative creating major new opportunities for science and advances in human health, now aims to recruit an experienced Programme Administrator to undertake a full range of programme administrative duties and support to the programme A and C Science Leads, Programme Managers and...

  • Programme Administrator

    19 hours ago

    Oxford, United Kingdom Robert Half Full time

    Exciting opportunity for a Programme Administrator to join a world renowned organisation based in Oxford on a 12 month fixed term contract, offering up to £35,000 depending on experience plus excellent benefits (including hybrid working) The RoleThe Programme Administrator will be responsible for supporting a fascinating program of work, working closely...

  • Programme Administrator

    1 week ago

    Oxford, United Kingdom Robert Half Full time

    Exciting opportunity for a Programme Administrator to join a world renowned organisation based in Oxford on a 12 month fixed term contract, offering up to £35,000 depending on experience plus excellent benefits (including hybrid working) The RoleThe Programme Administrator will be responsible for supporting a fascinating program of work, working closely...

  • Programme Administrator

    1 week ago

    Oxford, Oxfordshire, United Kingdom University of Oxford Full time

    Are you looking for a new program Administrator position? If so, we have an excellent opportunity role for a highly motivated Programme Administrator to join the IOI team at Biology department.Reporting to the IOI PMO Lead, you will assist the Science Leads and the Programme Managers to ensure that the general day-to-day programme administration of the IOI...

  • Programme Administrator

    19 hours ago

    Oxford, Oxfordshire, United Kingdom University of Oxford Full time

    Are you looking for a new program Administrator position? If so, we have an excellent opportunity role for a highly motivated Programme Administrator to join the IOI team at Biology department.Reporting to the IOI PMO Lead, you will assist the Science Leads and the Programme Managers to ensure that the general day-to-day programme administration of the IOI...

  • Programme Administrator

    2 days ago

    Oxford, United Kingdom University of Oxford TSS Full time

    Location: - Oxford City Centre- Category: - Administration- Vacancy Type: - Full-time (temporary)- Pay rate: - £17.02 + holiday pay- Web advert- Vacancy ID: 14773 - Do you have financial management experience ? A University of Oxford department is seeking a new Programme Administrator to work full-time starting in early September until Christmas break.-...

  • Programme Administrator

    1 week ago

    Oxford, Oxfordshire, United Kingdom University of Oxford Full time

    Location:Sir William Dunn School of Pathology, South Parks Road, Oxford, OX1 3RE Rodney Porter Building Sibthorp Rd, off South Parks Road Oxford,OX1 3QUAre you looking for a new program Administrator position? If so, we have an excellent opportunity role for a highly motivated Programme Administrator to join the IOI team at Biology department.Reporting to...

  • Programme Administrator

    5 days ago

    Oxford, United Kingdom University of Oxford Full time

    **About the Blavatnik School of Government** Our vision is of a world better led, a world better served and a world better governed. We are a global school committed to improving the quality of government and public policymaking worldwide, through three routes: **teaching** **current and future leaders**; **generating** **research with impact**; and ...

  • Doctoral Programme Administrator

    2 months ago

    Oxford, Oxfordshire, United Kingdom University of Oxford Full time

    About the roleWe are seeking a full-time Doctoral Programme Administrator to fulfil the administrative duties associated with running a Centre for Doctoral Training in Engineering Biology. The Programme Administrator will be situated at the Institute of Biomedical Engineering in Headington. The post is fixed-term until September 2029 in the first instance....

  • Senior Programme Administrator

    2 weeks ago

    Oxford, United Kingdom Oxford University Hospitals Full time

    Job overview The purpose of this role is to provide comprehensive and confidential administration support to the Thames Valley AAA Screening Programme, ensuring administration activities are executed to the highest standards and the office provides a first class clinic and appointment service. To ensure efficient service delivery with the purpose of...

  • Temporary Programme Administrator

    1 month ago

    Oxford, United Kingdom Allen Associates Full time

    Are you an experienced administrator who has a passion for Higher Education? Our client is seeking a proactive and calm individual to provide expert level examination administration, as well as excellent managerial support within the Student Administration Team. This is a busy and demanding role with plenty of variety for someonewho enjoys juggling changing...

  • Msc Programmes Administrator

    1 month ago

    Oxford, United Kingdom University of Oxford TSS Full time

    Web advert **Vacancy ID**: 14586 We are currently recruiting for a temporary MSc Programmes Administrator for a central based Oxford University Department, starting asap on a full-time basis for 12 weeks. **Duties**: - Act as the primary point of contact regarding standalone MSc programmes, seeking assistance from the Course Director/s, Head of Student...

  • Programme Administrator

    2 weeks ago

    Oxford, United Kingdom CAE Full time

    Join our team at our Flight Training School in Kidlington, Oxfordshire. With currently seven multi-engine aircraft on site and busy Flight Training operations across other European locations, you will be working in a varied and fast-paced position as **Programme Administrator.** **The role we are offering you** In this position you will be working across...

  • Programme Support Administrator

    1 month ago

    Oxford, United Kingdom University of Oxford Full time

    Grade 5: £28,759 - £33,966 per annum Permanent, full time We are seeking a highly organised and proactive Programme Support Administrator to join our MBA Programme Team. In this pivotal role, you will be responsible for coordinating and facilitating the experiential learning components of our MBA, EMBA, and 1+1 MBA programmes. Reporting to one of our...

  • Senior Programme Administrator

    2 weeks ago

    Oxford, United Kingdom Oxford University Hospitals NHS Foundation Trust Full time

    Job summary The purpose of this role is to provide comprehensive and confidential administration support to the Thames Valley AAA Screening Programme, ensuring administration activities are executed to the highest standards and the office provides a first class clinic and appointment service. To ensure efficient service delivery with the purpose of...

  • ZERO Programme Administrator

    3 weeks ago

    Oxford, Oxfordshire, United Kingdom University of Oxford Full time

    Location: Holywell House, Osney Mead, OX2 0ES The ZERO Institute has been recently created to establish Oxford as a centre for thought leadership on the zero-carbon energy transition and accelerate research to real world impact. The goal of ZERO is to accelerate the transition to a just, zero-carbon energy system. It involves academics across the university...

  • ZERO Programme Administrator

    20 hours ago

    Oxford, Oxfordshire, United Kingdom University of Oxford Full time

    Location: Holywell House, Osney Mead, OX2 0ES The ZERO Institute has been recently created to establish Oxford as a centre for thought leadership on the zero-carbon energy transition and accelerate research to real world impact. The goal of ZERO is to accelerate the transition to a just, zero-carbon energy system. It involves academics across the university...

  • ZERO Programme Administrator

    3 weeks ago

    Oxford, United Kingdom University of Oxford Full time

    Location: Holywell House, Osney Mead, OX2 0ES The ZERO Institute has been recently created to establish Oxford as a centre for thought leadership on the zero-carbon energy transition and accelerate research to real world impact. The goal of ZERO is to accelerate the transition to a just, zero-carbon energy system.  It involves academics across the...