Secretary & Receptionist

2 months ago


Glasgow, United Kingdom Barnett Waddingham Full time

Overview:
**Do you have previous office administration, secretarial/reception or customer service experience?**

With over 1500 across 9 UK offices, we are proud to be a leading independent UK consultancy at the forefront of risk, pensions, investment and insurance. Each individual delivers on our shared values and our commitment to ensuring the highest levels of trust, integrity and quality. We aim to continue our growth by recruiting talented and committed individuals with the desire to learn and develop. We strive to employ colleagues who share our values and can bring special skills - enhancing the service that we provide to our clients.

**We are recruiting for a temporary Secretary and Receptionist (initially 3 month FTC/temp) for the Glasgow office to support with both back office and front office activities. This is an office-based role with some flexibility. The role may be extended or could lead to permanent opportunities.**

The role of our business area (Secretarial and Operations) is to provide central administration support services to all business areas, employees, and Partners at Barnett Waddingham. In order to provide these services our network of teams include various roles, with all positions united in delivery of professional support services, aligning with the growth and success of firmwide business objectives. The purpose of this role is to provide key and fundamental Secretarial central services in our local office team. In addition this role will help support other secretarial services roles or projects, where required, assisting the wider business area objective of delivering high quality services to the business.

This role reports to the Secretarial Team Supervisor and Regional Office Manager or to the Regional Office Manager and Secretarial Services Manager according to the office Secretarial team structure.

**Responsibilities**:

- Processing Incoming/Outgoing post, scanning of documents and distribution to relevant people or teams. Ensuring safe practice of mail handling is followed.
- Claiming and processing Secretarial service requests from our Secretarial TickIT system (request log). This will include processing requests including but not limited to;
- Arranging couriers
- Making travel and accommodation bookings for employees
- Creating purchase orders
- Document processing, including printing, sorting, formatting and binding
- Billing requests
- Monthly Expenses Reconciliation for Secretarial Management Team and other colleagues as required.
- Stationery stock control and ordering for the Local office.
- Secretarial Team Meeting arrangements; booking/calendar invites, agenda preparation with local team, taking minutes and sending out in timely manner.
- Secretarial support to Secretarial Team/Additional Project Work.
- Any other reasonable task as advised from time-to-time.
- Support, Implement and Maintain Information Security procedures and activities in accordance to Barnett Waddingham’s Information Security Policy.

The above is intended to describe the general nature and responsibilities of the role and is not intended to be an exhaustive list of all duties or responsibilities of employees in this role

Qualifications:

- Experience of previous secretarial or administration roles, or ability to demonstrate a clear understanding of processes required
- Experience of using database systems
- Maths and English GCSE standard or equivalent
- Experience of working in professional services environment, or ability to demonstrate a clear understanding of culture, behaviour and conduct required
- Flexible and tailored approach in providing assistance support to a larger Secretarial Team
- Previous experience in Billing, Expenses Reconciliation preferred, but not necessary
- Ability to maintain professionalism in all matters, as well as being flexible in their working pattern
- Discretion and confidentiality are essential attributes required in service delivery
- Experience using customer service ticket requests systems an advantage
- Experience using soft phone systems and internal messaging systems desirable

What's in it for you?:
**Core & Flexible Benefits**:

- Competitive discretionary annual bonus
- Core benefits paid for by BW including life assurance, group income protection, private medical cover and 25 days holiday per year with holiday trading
- A generous pension scheme where we contribute 8% of your salary from day one of your employment
- Employee Assistance Programme to support you and your family through any concerns or challenges you may experience
- A comprehensive range of voluntary benefits to suit your life stage and lifestyle including a tech scheme, cycle to work scheme, dental cover, healthcare cash plan, health assessments, critical illness cover, extension of private medical cover or life assurance to family members, gym membership, travel insurance and a broad range of discounts at hundreds of retailers including supermarkets, fitness centres, trav


  • Legal Receptionist

    1 month ago


    Glasgow, United Kingdom DG Partnership Ltd Full time

    **Legal Receptionist / Secretary - Competitive Salary - Glasgow City Centre, Scotland** **The Role Do you have previous experience in or do you currently work with a regulated Immigration services provider? Are you computer literate and proficient with Microsoft Office 365 and Cloud based legal databases? If so, we are looking for you. Five Star...

  • Receptionist

    1 week ago


    Glasgow, United Kingdom Hooray Recruitment Full time

    **Do you love working in a customer facing role in a professional environment? Are you a motivated self-starter that is willing to get stuck into office activities? Are you looking for your foot in the door with a financial services company that invest in their staff?** **If you've answered YES - keep reading. This Glasgow based opportunity is perfect for...

  • Receptionist

    5 days ago


    Glasgow, United Kingdom Mearns View Care Home Full time

    Mearns View Care Home is looking to recruit a Receptionist. _(Contracted to 37.5 hours per week)_ Our brand-new, 67-bed care facility is based in the suburban town of Newton Mearns, offering high-quality Residential, Dementia, Nursing & Respite care. A key element of the role requires effective communication and interpersonal skills. The ability to develop...

  • Medical Secretary

    2 months ago


    Glasgow, United Kingdom NISI Staffing Full time

    We are looking for **Medical Secretary** who will work in **Glasgow.** ** This is a temporary contract for 4 weeks (sickness cover)** ** **Previous medical secretary experience critical*** ** Pay rate £14h** **Responsibilities**: - Greet and check-in patients, ensuring a positive and welcoming experience - Schedule patient appointments and manage the...

  • Receptionist

    4 days ago


    Glasgow, United Kingdom Hooray Recruitment Full time

    **Want to work in a fast-paced Professional Services environment where you can make an impact? Do you have excellent customer service and administration experience, looking for the next step in your career? Are you looking for a temporary opportunity that can provide you with a variety of experience that can help with your professional development?** **Yes?...

  • Receptionist

    3 weeks ago


    Glasgow, United Kingdom 1st Formations Limited Full time

    **Job description** **Who we are** - Leading e-commerce Corporate Services Group - Services include Company Secretarial and Corporate Governance, Company Formation, Serviced Offices, Business Telephony and Address Services - Customer base - 500,000 - Covent Garden, London HQ - 90 employees - Founder/owner CEO - Revenues circa £13M - Profitable and growing...

  • Receptionist

    1 week ago


    Glasgow, United Kingdom 1st Formations Limited Full time

    **Job description** **Who we are** - Leading e-commerce Corporate Services Group - Services include Company Secretarial and Corporate Governance, Company Formation, Serviced Offices, Business Telephony and Address Services - Customer base - 500,000 - Covent Garden, London HQ - 90 employees - Founder/owner CEO - Revenues circa £13M - Profitable and growing...


  • Glasgow, United Kingdom JK Cameron Full time

    Responsibilities: - Prepare and draft legal documents, such as initial writs, petitions, pleadings and motions - Organise and maintain legal files and documents - Schedule and coordinate appointments, meetings, and court hearings - Assist solicitors in preparing for proofs, hearings, and meetings - Communicate with clients, opposing solicitors and courts -...

  • Pa / Receptionist

    5 days ago


    Glasgow, United Kingdom Hays Specialist Recruitment Limited Full time

    Job Title: PA / Receptionist Location: Glasgow **Your new company**This fund management company have offices in Glasgow and London and help clients scale up across global markets, the portfolio companies generate revenues into the billions and employ thousands of people across the globe. The company have a current requirementfor a PA / Receptionist to join...


  • Glasgow, United Kingdom Sheridan at Law Full time

    Sheridan at Law has a vacancy for an experienced legal secretary at our office in Glasgow! The position is full time with a competitive salary and is an exciting opportunity to work in a growing, forward thinking law firm. If you would like to join us contact Robert Sheridan in confidence. Send your CV and covering letter to us now! **Job Types**:...


  • Glasgow, United Kingdom 1st Formations Limited Full time

    **Job description** **Who we are** - Leading e-commerce Corporate Services Group - Services include Company Secretarial and Corporate Governance, Company Formation, Serviced Offices, Business Telephony and Address Services - Customer base - 500,000 - Covent Garden, London HQ - 90 employees - Founder/owner CEO - Revenues circa £13M - Profitable and growing...

  • Receptionist

    3 weeks ago


    Glasgow, United Kingdom Gallagher Full time

    _We are looking for an enthusiastic and dedicated Receptionist to join our team based in the heart of Glasgow City Centre. This exciting opportunity will see you become a gatekeeper whilst liaising with senior management and potentially getting involved with projects._ - You will have daily interaction with internal and external clients and as such will need...

  • Receptionist

    2 weeks ago


    Glasgow, United Kingdom Shaw Healthcare Full time

    Receptionist** - £11.10 per hour** Shaw healthcare are delighted to announce that we are now a Real Living Wage Employer as well as the UK’s largest employee owned healthcare company. In our recognition of your contribution to the care that our service users need, we are committed to making sure your salary is significantly more than the Government...

  • Receptionist

    2 weeks ago


    Glasgow, United Kingdom Shaw Healthcare Full time

    Receptionist** - £11.10 per hour** Shaw healthcare are delighted to announce that we are now a Real Living Wage Employer as well as the UK’s largest employee owned healthcare company. In our recognition of your contribution to the care that our service users need, we are committed to making sure your salary is significantly more than the Government...


  • Glasgow, United Kingdom University of Glasgow Full time

    **Job Purpose** As one of two Administrator Receptionists in the Advanced Research Centre (ARC), you will be responsible for carrying out a range of administration and reception duties efficiently and effectively to support the operational running of the ARC. The ARC is a high profile building and critical to delivering the University’s Research Strategy,...

  • Site Administrator

    2 weeks ago


    Glasgow, United Kingdom Taziker Full time

    A Site Secretary/Administrator to be based on site and conduct the administration duties required by the experienced Project Management team and aid with the administrative burden. **Duties**: - Take ownership of the receptionist duties - Maintaining the doc control function - Uploading Documents and maintaining records - Carrying out inductions for...


  • Glasgow, United Kingdom NHS Scotland Full time

    The shift pattern for this post is Monday-Friday 8am-8pm. The postholder will complete training and induction at our Sandyford Central base. The post forms part of the business support team and provides administrative and secretarial service to the multi-disciplinary team as required. The postholder is expected to work across more than one site. Within...

  • Clerical Officer

    6 days ago


    Glasgow, United Kingdom NHS Scotland Full time

    NHS Greater Glasgow and Clyde is one of the largest healthcare systems in the UK employing around 40,000 staff in a wide range of clinical and non-clinical professions and job roles. We deliver acute hospital, primary, community and mental health care services to a population of over 1.15 million and a wider population of 2.2 million when our regional and...


  • Glasgow, United Kingdom NHS Scotland Full time

    Shift pattern for this position is Monday - Friday. Based in the Gorbals Health & Care Centre, this post forms part of the business support team and provides comprehensive secretarial and business administrative support to Specialist Children’s Services multi-disciplinary team in relation to the Specialist Community Paediatric Team. The post-holder will...


  • Glasgow, United Kingdom NHS Scotland Full time

    Please note the salary is Pro Rata) for part time hours. Based in the Gorbals Health & Care Centre, this post forms part of the business support team and provides comprehensive secretarial and business administrative support to Specialist Children’s Services multi-disciplinary team in relation to the Specialist Community Paediatric Team. The post-holder...