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Archive Assistant

3 months ago

Richmond, United Kingdom ProPharma Group Full time

You will be based onsite at our office located at Olliver, Aske, Richmond North Yorkshire, DL10 5HX.

**Essential Functions**:
General Responsibilities:

- Regular filing and archiving of any paperwork generated by the Company that is required to be retained.
- Ensuring the Secure Archive Stores (SAS) are maintained in an organized and tidy manner at all times.
- At contract set downs collating all Client paperwork for sending back to the Company.
- Locating and collecting documents from the archives (using the Archive Tracker process) as required by Management e.g., for Client audits, Quality Reviews etc.
- Ensuring all Company standard paperwork drawers at the Head Office are stocked at all times e.g., with check sheets and logging sheets.
- Regular posting of Company Standard paperwork and other items required e.g., stationery, to the Remote Workers.
- Collation of all Medical Information Specialists’ source data and archiving by Client into the SAS on a monthly basis.
- Opening and distributing the daily mail received into the Company, including distributing items returned from remote workers to the relevant departments.
- Franking the mail on a daily basis
- Preparing new starter packs and training folders for new employees e.g. printing off information sheets, preparing stationary packs and creating training manuals.
- Performing general administrative duties such as typing, photocopying, and scanning as delegated by the Manager.

General
- Working in a professional manner at all times.
- Having a good working knowledge of, and to comply with, the Standard Operating Procedures SOPs) of ProPharma Group.
- Complying with the Company’s health and safety policies.
- Ensuring that the Confidentiality Statement within the Contract of Employment is adhered to at all times in respect of the data and property of the Company and its clients.
- Ensuring that any confidential information or personal data related to ProPharma Group and its clients is managed in accordance with Data Privacy regulations as described in ProPharma Group SOPs.

Quality Assurance
- Maintaining quality in all areas of the job, particularly when sorting, filing and archiving client data.
- Complying with the procedures documented in Company SOPs, WIs and other instruction documents.
- Ensuring that tasks are completed within the deadlines documented in the ProPharma Group SOPs and Working Practices.

**Necessary Skills and Abilities**:

- At least 3 GCSEs or equivalent including English.
- Able to work within a team in a professional manner.
- Sound written and oral communication skills.
- Good accuracy and attention to detail skills.
- Able to understand and follow processes.
- Computer literacy (MS Office).

**Job Types**: Full-time, Part-time, Temporary contract, Fixed term contract, Temp to perm
Contract length: 6 months
Part-time hours: 37.5 per week

Pay: From £20,000.00 per year

**Benefits**:

- Company pension
- Employee discount
- Referral programme

Schedule:

- Day shift
- Monday to Friday
- No weekends

Ability to commute/relocate:

- Richmond: reliably commute or plan to relocate before starting work (required)

Work Location: In person

Reference ID: JR 1254