Army - Personal Assistant to Commander 77 Brigade

3 months ago


Hermitage, United Kingdom Ministry of Defence Full time

**Details**:
**Reference number**:

- 329618**Salary**:

- £24,040- A Civil Service Pension with an average employer contribution of 27%**Job grade**:

- Administrative Officer- AO**Contract type**:

- Permanent**Business area**:

- MOD - Army - 77 Brigade**Type of role**:

- Administration / Corporate Support**Working pattern**:

- Flexible working, Full-time, Job share, Part-time**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- HermitageAbout the job

**Job summary**:
77th Brigade is a specialist military unit dedicated to understanding, shaping and changing the behaviour of different audiences.

In 77th Brigade we operate in constant competition. We have the courage to challenge the orthodox, enjoying the freedom and creativity to innovate and experiment. We are possessed of the boldness to think freely, fail early and learn quickly, driven by a determination to be and do better than yesterday. We welcome the open mindedness to embrace and celebrate the diverse and the different whilst maintaining the integrity to behave in line with the values and standards we seek to protect. Underpinning all of this is the constant pursuit of excellence and the knowledge that together, we are a whole greater than the sum of our parts.

This position is advertised at 37 hours per week

**Job description**:

- The Personal Assistant (PA) provides secretarial and administrative support to the Commander of 77 Bde. The post holder is required to run the Commander’s diary, coordinate travel and accommodation and ensure data protection and document handling compliance. Discretion and tact are key attributes required in establishing relationships with a range of stakeholders, military and civilian, across all ranks/grades.**Person specification**:

- Work within the Command Outer Office as primary point of contact (POC) for prioritising and managing access to the Commander (Comd) in-line with his direction or service needs.
- Effective and efficient confidential management of the diary. Ensuring that it is well structured and up to date, including prioritising all meeting requests and invites and distributing diary invitations on behalf of the Commander.
- Co-ordination of all Command team travel by planning and booking all the requirements, ensuring all relevant policy is adhered to and all required supporting documentation is acquired.
- Provide administrative support by preparing and distributing letters, documents and forms using MS Word, MS Excel and MS Powerpoint in an accurate and timely fashion.
- Establish and sustain an effective network with Bde HQ staff and Units’ Chain of Command to develop agreed procedures and efficiencies to make best use of the Commander's time.
- Ensure the Brigade follows all gifting and hospitality regulations, ensuring all gifts received and offers of corporate or external hospitality received by the Commander are captured.
- Co-ordination of outer office services including stationery, office facilities, meeting bookings, arranging provision of refreshments and working lunches. Acting as the interface for all visitors.
- Co-ordination of Command Group meetings and minute taking
- Ensuring all personal documentation held within the outer office is fully aligned with the Data protections Act 2018 and ensure that classified documents are handled and filed away as required for their classification.
- Team working to ensure the office provides an effective and efficient service and when required support the wider Command team.

**Behaviours**:
We'll assess you against these behaviours during the selection process:

- Leadership
- Communicating and Influencing
- Working Together
- Making Effective Decisions

**Benefits**:

- Alongside your salary of £24,040, Ministry of Defence contributes £6,490 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.- Learning and development tailored to your role
- An environment with flexible working options
- A culture encouraging inclusion and diversity
- A Civil Service pension with an average employer contribution of 27%
- Personal and professional development of skills
- Free on-site parking
- Gym
- Access to the Employee Assistance Programme (EAP), a free service that assists you with achieving a productive, healthy environment that is conducive to a healthy lifestyle
- Enhanced maternity, paternity and adoption leave
- 6 days special leave per year which can be used for volunteering activities
- This job may be suitable for business admin apprenticeship. The post does not offer relocation expenses.

Please note: Expenses incurred for travel to interviews will not be reimbursed.

Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.

“MOD Recruitment Satisfaction Survey -



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