Personal Assistant

1 week ago


Northwood, United Kingdom Spinwell Full time

Role: Personal Assistant
Contract Length: 3 months with potential to extend.
Location: Northwood
IR35: Inside
Pay Rate to Intermediary: £23.50 per hour

Spinwell is recruiting for a Personal Assistant for an excellent opportunity within the public sector.

**RESPONSIBILITIES OF THE PERSONAL ASSISTANT**
- To provide a high quality, comprehensive effective and pro-active personal assistant service to the Managing Director and Divisional Directors in all matters highly confidential and sensitive.
- Diary management, proficient diary arrangements minimising disruption to pre-planned bookings and activities.
- Arranging travel and accommodation using electronic system where appropriate for Senior Managers of the procurement service.
- To maintain and enhance relationships with partner organisations and other external stakeholders.
- Prepare documents for signatory approval via DocuSign and ensuring that the process is fully delivered in a timely manner.
- Manage the on boarding process of new supplier requests for signatory approval via DocuSign.
- To provide administrative support to the monthly divisional governance meeting and other respective duties associated with the new patient safety guidelines.
- Undertake specific designated duties or tasks on behalf of the Managing Director and Divisional Directors. This will require an understanding of a range of work procedures and practices.
- Ensure the onboarding of new starters recruitment to the procurement service is coordinated and seamless.
- Ability to prioritise tasks ensuring the needs/requirements of Managing Director is priority.
- Deal appropriately with fairly complex problems, many of which may require urgent assessment.
- Work in a flexible way to provide cover across the Divisions and Board, as directed by the Managing Director to ensure an optimum level of service within available resources.
- Maintain trackers on governance issues, single tender waivers and others not covered under Early Warning system.

**SKILLS/EXPERIENCE OF THE PERSONAL ASSISTANT**
- Minimum 3 years’ experience at similar level.
- Demonstrable PA experience working across a variety of disciplines and levels of seniority.
- Booking travel arrangements
- Ability to prioritise conflicting demands.
- Ability to manage a busy office and take initiative

**Job Types**: Full-time, Temporary contract

Work Location: In person



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