Sales Administrator

2 weeks ago


Motherwell, United Kingdom Adecco UK Full time

Our client a well established manufacturing company based in Newhouse is seeking a Permanent Administrator to join the team.

The package details are as follows:

- Salary: 23k per annum.
- Working Hours: 37.5 hours per week.
- Shifts to be 8.30am to 4.30pm Monday to Friday.
- Holiday: 25 days annual leave plus bank holidays.
- Pension: auto-enrolment at 4%, matched by the Company up to 5%.
- Life cover at three times basic salary, whilst actively contributing to the pension scheme
- Electric Car Scheme

**Mission**

Follow established procedures and guidelines to provide timely and effective administrative support to an office, business unit, department or other organisation group

**Relations**

Depot Manager, Operations Manager, Operational staff, Office based staff, Finance, Human Resources

Visitors, Agencies & Suppliers

**Accountabilities**

**Support the administration of people management activity across an assigned area of responsibility**
- Liaise with appropriate stakeholders to alter attendance management system with verified information related to absence details, overtime and employee information changes
- Provide and secure the appropriate paperwork for line managers to facilitate people management processes and procedures e.g. return to works, disciplinaries, grievances etc.
- Supply Human Resources with all relevant information relating to people management activity e.g. completed performance management documents, bonus data, fit notes etc.
- Compare recruitment agency invoices and supply appropriate information to ensure the business is charged accordingly for its service e.g. agency worker absence, Bradford factor, agreed bonus payments etc.
- Maintain appropriate compliance records e.g. health & safety training
- Run and send time sheet reports to the appropriate stakeholders

**Ensure the timely ordering of all goods and services to meet business requirements**
- Raise purchase requisitions
- Goods receipt in full or part depending on the content of the delivery
- Review query log to identify outstanding queries
- Liaise with business users to understand discrepancies
- Contact suppliers to query invoice discrepancies
- Adjust purchase requisitions to accommodate acceptable changes
- Maintain up to date information relating to each query within the query log
- Liaise with finance department to ensure that purchase orders are posted against correct General Ledger codes when new goods or services are being ordered
- Chase credit notes from suppliers for invoice queries when appropriate
- Maintain records of projected orders and inform Finance of expected accruals

**Ensure the continuous process of general administrative activities**
- Distribute incoming mail
- Facilitate the delivery of outgoing mail
- Maintain up to date information displayed across an assigned area
- Monitor and order stationery to maintain availability for an assigned area
- Provide note taking support when required
- Liaise with the landlord to arrange general site maintenance e.g. grass cutting, pest control
- Coordinate the cleaning and repair of PPE, reporting issues identified by wears
- Produce fobs for issue and ensure they are cancelled when no longer employed

**Coordinate the facilitation of visitors onto site**
- Arrange catering facilities when appropriate
- Supply and collect Personal Protective Equipment (PPE) for visits to operational areas
- Liaise with security to arrange access onto site
- Arrange inductions with the appropriate stakeholders

**Technical Competencies**

Excel, Word, Powerpoint, T&A, Success Factors, SAP, ARMA

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

To speak to a recruitment expert please contact Kelly Ford


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