Executive Assistant

2 months ago

Buckinghamshire, United Kingdom Buckinghamshire Council Full time

**Salary**

£30,298 - £31,611

**Reference number**

BUC08409

**Contract type**

Fixed Term / Secondment

**Working hours**

Full Time

**Level of DBS check required**

No

**Date posted**

20 Mar 2023, 11 p.m.

**Application deadline**

2 Apr 2023

**Overview**:
We have a fantastic opportunity for an experienced Executive Assistant to join our well-established Corporate Business Support team to support our Corporate Management Team.

This role is a six-month Fixed Term Contract opportunity, with the potential to extend, depending on service requirements.

**About us**:
The Executive Assistants are a dynamic team who focus on making sure the needs of those that they support are met to a high standard. With a friendly and positive approach, they also work collaboratively together to support each other so that we can provide a robust and effective service to all our stakeholders.

**About the role**:
You will be responsible for providing high quality administrative support to the Corporate Management Team including organising meetings, managing mailboxes, minute taking, supporting with the production of formal documentation and reports, and ensuring papers are submitted within deadlines.

Any-Desk:
As an ‘any-desk’ worker, you’ll need to be connected to our network to access digital folders and resources, but this can either be from home or an office location when required. You will be required to work from the office a couple of times a week, depending on your role and team requirements*.

**About you**:
This is expected to be a demanding role and will be a good opportunity for someone who works well under pressure and can work to tight timeframes. You will also need to demonstrate attention to detail, be flexible and able to build rapport with key stakeholders.

Key skills and attributes include:

- Accuracy to detail
- Ability to work proactively
- Flexible, calm and solution focused
- Ability to build trust and confidence
- Ability to multi-task and prioritise tasks
- Professional discretion

**Please see the job description attached for more information.**

**Other information**:
Closing date: 2nd April 2023

Shortlisting date: 3rd April 2023

Interview date: 5th and 6th April

Please note this role is a secondment/Fixed Term Contract opportunity.

This post is exempt from the Rehabilitation of Offenders Act 1974 and therefore applicants are required to declare:
All unspent convictions and conditional cautions

All spent convictions and adult cautions that are not protected (i.e. that are not filtered out) as defined by the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (as amended in 2020).

For further information on filtering please refer to Nacro guidance and the guidance published by the Ministry of Justice (see, in particular, the section titled ‘Exceptions Order’).

**Our values and culture**:
We have a set of values, which our employees have chosen, that represent what we are - Proud, Ambitious, Collaborative and Trustworthy.

By joining Buckinghamshire Council, you can expect:

- a fair and inclusive culture
- the chance to really make a difference to those around you
- health and well-being initiatives including an Employee Assistance Programme, Mental Health First Aiders and mindfulness workshops
- a unified voice through our Employee Representative Group
- ongoing support, and the opportunity to develop and progress in your career with us
- opportunities to take part in fun activities such as fundraising and social events

At Buckinghamshire Council, we know that our biggest strength comes from the people that work for us, and that’s why we’re working hard to ensure we continue to be an accessible and inclusive organisation.

From dedicated staff networks overseen by our Equality, Diversity and Inclusion Steering Group, to proudly standing as a Disability Confident employer, it’s important to us that all our colleagues feel engaged, listened to, and valued. Our offer of flexible working empowers a productive and happy workforce and allows employees to combine work with other responsibilities and commitments.

We believe our workforce should reflect the diverse communities we service in Buckinghamshire, and are looking for like-minded individuals to join us in promoting equality, fairness, and inclusion for everyone.

**About the Business Unit**:
Resources cover a wide range of specialisms, including Human Resources, Finance, ICT and Business Operations. Our main focus is supporting the other directorates to provide the best possible service to our residents. To do that, we have to make sure we have the right people in the right roles across the organisation. From our finance teams, working strategically to ensure the best value from public money; to HR keeping our employees healthy and happy, each service is vital in making sure Buckinghamshire Council has what it needs to run effectively and efficiently.

As well as providing high quality services to other a

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