Admin Assistant
2 weeks ago
Dovetail Group have an excellent opportunity for an **Admin Assistant,** to join a team of 4 co-ordinators and a manager, for a well-established Facilities Management and Environmental company based in Solihull. The hours required are shifts patterns **Monday - Friday**, between the hours of **7am - 7pm**, totalling **40 hours per week**.
**A typical working week would look like**:
4 x shifts 7am - 3:30pm (half an hour break)
1 x shift 10:30am - 7pm (half an hour break)
- The late shift will alternative days week by week._
**The Company**:
Dovetail Group was formed in 2011 specialising in Facilities Management. Thanks to our continual growth, we have added a host of services and expanded the sectors in which we provide facilities support, becoming a comprehensive and respected member of the FM community. Our additional services include Vegetation Management, Grounds Maintenance, Tree Services, Construction, Cleaning and Training.
**Sole Accountabilities**:
- Responding to all incoming phone calls and visitors regarding your contracts.
- First port of call for all field-based staff with any queries.
- Ensuring work completion documents are issued within two days of works completion and sending to the respective client.
- Generate and manage reports and daily communications.
- Monitor all assigned works and ensure all quotes and orders are dealt with efficiently.
- Manage sub contactors and the process of the job from start to finish.
- Managing the schedules and organising holiday/sickness cover.
- General administration duties such as filing, scanning.
- Previous experience in a facilities background would be desirable._
- Previous experience in on systems like Big Change would also be desirable._
**Job Types**: Full-time, Permanent
**Salary**: £21,000.00-£24,000.00 per year
**Benefits**:
- Company pension
- On-site parking
- Wellness programme
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Work Location: One location
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