Programmable Logic Controller

5 months ago

Gateshead, United Kingdom Scantime Automation & Training Full time

**The Role**

As a Part-Time Administrative Assistant, you will be a vital part of our team, handling diverse tasks that keep our training programs running smoothly. From answering telephones and managing student documentation to coordinating training room setups and providing basic IT support, you will play a crucial role in the daily operations of our organisation.

This part time role will be 20 hours per week, Monday - Friday (working hours to be agreed) with the potential for increased hours and will take place at our training centre at YBN, 7&8 Delta Bank Road, Gateshead, Tyne & Wear, NE11 9DJ.

**Responsibilities & Duties**
- Answering telephones and managing general enquiries
- Receipt and invoice collation and basic financial record-keeping
- Student documentation management, ensuring accuracy and confidentiality
- Printing and postage duties
- Training room setup and coordination
- Scheduling appointments and managing calendars
- Coordinating travel arrangements as needed
- Maintaining an organised filing system for training materials and documents
- Basic IT skills for troubleshooting minor technical issues

**Qualifications & Skills**

**Essential**
- **Organisational Skills**: Ability to manage multiple tasks, prioritise effectively, and maintain a well-organised workspace.
- **Communication Skills**: Clear and concise communication, both written and verbal, with colleagues, students, and external contacts.
- **Attention to Detail**: Thoroughness and precision in handling documentation, financial records, and other administrative tasks.
- **Time Management**: Efficient use of time to meet deadlines and manage daily responsibilities within the part-time schedule.
- **Basic IT Skills**: Proficiency in using standard office software and the ability to troubleshoot minor technical issues.
- **Adaptability**: Flexibility to adapt to changing priorities and handle unforeseen challenges.
- **Teamwork**: Ability to collaborate with colleagues and contribute positively to a team-oriented work environment.
- **Confidentiality**: Ability to handle sensitive information with discretion and maintain confidentiality.

**Desirable**
- **Previous Administrative Experience**: Experience in a similar administrative role, preferably in an educational or training setting.
- **IT Troubleshooting**: Advanced skills in troubleshooting minor technical issues, such as printer or computer problems.
- **Event Coordination**: Experience in coordinating events, including training room setup and logistics.
- **Travel Coordination**: Familiarity with making travel arrangements, including booking flights and accommodations.
- **Record Keeping**: Experience in maintaining accurate and organised records, including student documentation.
- **Initiative**: Proactive approach to identifying areas for improvement and implementing efficient solutions.

**Salary**: £40,000.00 per year

**Benefits**:

- Canteen
- Company events
- Company pension
- On-site gym
- On-site parking
- Transport links

Schedule:

- Monday to Friday
- Overtime

**Education**:

- GCSE or equivalent (preferred)

**Experience**:

- Administrative experience: 1 year (preferred)

**Language**:

- English (preferred)

Licence/Certification:

- Driving Licence (preferred)

Ability to Commute:

- Gateshead (required)

Work Location: In person

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