Diary Secretary to The Chief Planner

7 months ago

Newcastle upon Tyne, United Kingdom Department for Levelling Up, Housing and Communities Full time

**Details**:
**Reference number**:

- 329388**Salary**:

- £26,464-
- A Civil Service Pension with an average employer contribution of 27%**Job grade**:

- Executive Officer**Contract type**:

- Permanent**Business area**:

- Regeneration**Type of role**:

- Operational Delivery**Working pattern**:

- Flexible working, Full-time, Job share, Part-time**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- Birmingham, Bristol, Darlington, London, Newcastle-upon-Tyne, WolverhamptonAbout the job

**Job summary**:
The Chief Planner is a Senior Civil Servant who advises Ministers and colleagues on policy and practice relating to town and country planning. Her remit stretches across different aspects of law, regulation, policy and best practice relating to urban and spatial planning, urban design, environmental protection and enhancement, climate change and adaptation, transport and community infrastructure. She leads teams delivering advice on some of England’s most high profile and complex planning cases, policy relating to design and placemaking of the built environment and programmes to support capacity and capability in the planning sector. As well as supporting government priorities, the Chief Planner also has an external facing role with the sector.

Effective and efficient private offices are integral in helping Directors to deliver their priorities and high profile, fast paced work. The private office is responsible for providing the support to enable them to optimise their time, maximise their effectiveness and provide the right leadership. This is an exciting opportunity to work with others in a small, high-profile team, in a fast-paced environment.

Excellent interpersonal skills are required, as coordination and close collaboration with others to progress work is key - you will be required to have the ability to work and communicate confidently with colleagues and stakeholders at all levels, using considerable tact, diplomacy, and influence in communications with others, ensuring stakeholders and customers encounter a professional office. At times you may have to deal with highly sensitive issues, always maintaining strict confidentiality.

Though the primary responsibility of the role holder will be to manage the Chief Planner’s diary, there will be additional opportunities to support other functions of the office, including supporting meetings with external partners, engaging with policy teams to ensure the Chief Planner maintains a strategic understanding of policy development across the Department and monitoring the Chief Planner’s inbox.

While working closely day-to-day with the Chief Planner, the diary manger will be line and performance managed by the Head of Office (Grade 7). The Chief Planner’s Office will also include an Assistant Private Secretary (SEO).

**Job description**:

- Supporting the Chief Planner to resolve conflicting demands in planning schedules.
- Efficient maintenance of the Chief Planner’s Diary ensuring that time management is optimised.
- Acting as the first point of contact for the Chief Planner and her office, using initiative to direct queries to the relevant parties.
- Providing a full range of secretarial and administrative support and assistance to the Chief Planner and her office, producing a range of materials from correspondence to complex confidential reports.
- Developing and maintaining comprehensive and up-to-date electronic and manual filing systems.
- Supporting the Chief Planner’s meetings, distributing papers, finalising agendas, booking meeting rooms and overseeing coordination.
- Taking minutes at senior management and external partner meetings and distributing to relevant parties.
- Liaising directly with internal and external colleagues and partners to deal with enquiries and to co-ordinate appointments and engagements.
- Keeping up to date with changes in key external stakeholders.
- Contributing towards the organisation and coordination of large-scale divisional events.
- Coordinating meetings for internal and external attendees, including booking rooms, arranging refreshments, preparing materials and greeting and escorting visitors.
- Dealing with extremely sensitive issues, acting with diplomacy, and always maintaining strict confidentiality.
- Arranging business travel and accommodation for the Chief Planner.
- Supporting the Chief Planners Head of Office and Assistant Private Secretary with research activities and additional activities in support of the Chief Planner’s responsibilities.

**Person specification**:
The role holder will be expected to be proficient within 3 months of taking up post and should have:

- Excellent organisational and planning skills, with the ability to prioritise and work quickly but effectively and accurately
- Good judgement and decision-making skills
- Strong attention to detail
- Excellent written and oral communication skills
- Excelle

  • Property Secretary with Diaries

    2 weeks ago

    Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom Law Support Ltd Full time

    Law Support Ltd in Newcastle is looking for an experienced Legal Secretary to join its Real Estate team.This challenging role requires a motivated individual to manage fee earners' diaries, type correspondence, liaise with clients, prepare property searches, and book meetings.We offer a rewarding career opportunity with a competitive estimated salary:...

  • Legal Secretary

    3 weeks ago

    Newcastle Upon Tyne, United Kingdom The Law Support Group Full time

    A highly regarded and well respected law firm based in Newcastle are currently looking to recruit a Legal Secretary to join the firms Real Estate department. As a Legal Secretary you will be provide efficient administrative support within tight deadlines while working collaboratively in a team environment. The firm offer hybrid working with 2 days in the...

  • Legal Secretary

    3 weeks ago

    Newcastle upon Tyne, United Kingdom The Law Support Group Full time

    A highly regarded and well respected law firm based in Newcastle are currently looking to recruit a Legal Secretary to join the firms Real Estate department. As a Legal Secretary you will be provide efficient administrative support within tight deadlines while working collaboratively in a team environment. The firm offer hybrid working with 2 days in the...

  • Chief Financial Planner

    2 weeks ago

    Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom Austin Fraser Full time

    Job SummaryAustin Fraser is seeking a highly motivated Chief Financial Planner to lead our financial planning and budgeting efforts. As a key member of our senior leadership team, you will have a significant impact on the company's financial performance.Key Accountabilities:Develop and manage comprehensive financial plans and budgets that align with our...

  • Secretary

    13 hours ago

    Newcastle Upon Tyne, United Kingdom Hays Specialist Recruitment Limited Full time

    Permanent - Secretary - Newcastle City Centre - Weekday working - office based **Your new company** Are you looking for a new role within a well established and successful organisation who has a great company culture? Hays Recruitment is delighted to be supporting an organisation in recruiting a Secretary to join their team and to support a Director. **Your...

  • Legal Secretary

    3 weeks ago

    Newcastle Upon Tyne, UK, Tyne & Wear, United Kingdom The Law Support Group Full time

    A highly regarded and well respected law firm based in Newcastle are currently looking to recruit a Legal Secretary to join the firms Real Estate department. As a Legal Secretary you will be provide efficient administrative support within tight deadlines while working collaboratively in a team environment. The firm offer hybrid working with 2 days in the...

  • Legal Secretary

    2 months ago

    Newcastle Upon Tyne, United Kingdom CLD Recruitment Full time

    Legal SecretaryNewcastle£25,000 + DOEMy Client a Well Established Law Firm in Newcastle are looking to recruit an experienced Legal Secretary to join their Real Estate team.Main Duties:Maintain fee earner diary / be aware of fee earner's day to day commitments.Preparation of inward and outward post.Alert and agree with fee earner any changes in circumstance...

  • Legal Secretary

    4 weeks ago

    Newcastle upon Tyne, United Kingdom Law Support Ltd Full time

    An excellent opportunity has arisen for an experienced Legal Secretary to join an award winning and highly regarded law firm based in Newcastle. You will be working as part of the firms Real Estate team providing secretarial support on a wide range of legal services. The firm have an excellent reputation, offering a friendly and supportive working...

  • Legal Secretary

    3 months ago

    Newcastle upon Tyne, United Kingdom CV-Library Full time

    An excellent opportunity has arisen for an experienced Legal Secretary to join an award winning and highly regarded law firm based in Newcastle. You will be working as part of the firms Real Estate team providing secretarial support on a wide range of legal services. The firm have an excellent reputation, offering a friendly and supportive working...

  • Legal Secretary

    3 months ago

    Newcastle upon Tyne, United Kingdom CLD Recruitment Full time

    Legal SecretaryNewcastle£25,000 + DOEMy Client a Well Established Law Firm in Newcastle are looking to recruit an experienced Legal Secretary to join their Real Estate team.Main Duties: Maintain fee earner diary / be aware of fee earner's day to day commitments. Preparation of inward and outward post. Alert and agree with fee earner any changes in...

  • Legal Secretary

    4 weeks ago

    Newcastle upon Tyne, United Kingdom CLD Recruitment Full time

    Legal SecretaryNewcastle£25,000 + DOEMy Client a Well Established Law Firm in Newcastle are looking to recruit an experienced Legal Secretary to join their Real Estate team.Main Duties: Maintain fee earner diary / be aware of fee earner's day to day commitments. Preparation of inward and outward post. Alert and agree with fee earner any changes in...

  • Legal Secretary

    7 months ago

    Newcastle upon Tyne, United Kingdom Clark Legal Full time

    **Salary**: up to £25,000 p.a. depending on experience **Benefits**: 25 days annual leave plus bank holidays, pension scheme, life assurance, dental insurance, travel insurance, season ticket loans, discounted car parking and more **Hours**: full time, permanent, hybrid offered A Top 100 Law Firm is seeking a full-time Legal Secretary join their Housing...

  • Family Legal Secretary

    6 months ago

    Newcastle upon Tyne, United Kingdom LJW Recruitment Solutions Full time

    I am currently working with a leading International Legal 500 law firm who are seeking an experienced Family Legal Secretary to join their team at their Newcastle office. This is a full time, office based vacancy. **Job Responsibilities -** - Providing full secretarial support to the partner and family solicitors, including arranging appointments, dealing...

  • Legal Secretary

    7 months ago

    Newcastle upon Tyne, United Kingdom Clark Legal Full time

    **Salary**: up to £25,000 p.a. depending on experience **Benefits**: 25 days annual leave plus bank holidays, pension scheme, life assurance, dental insurance, travel insurance, season ticket loans, discounted car parking and more **Hours**: full time, permanent, hybrid offered A Top 100 Law Firm is seeking a full-time Legal Secretary join their Housing...

  • Legal Secretary

    7 months ago

    Newcastle upon Tyne, United Kingdom Clark Legal Full time

    **Salary**: up to £25,000p.a. depending on experience **Benefits**: 25 days annual leave plus bank holidays, pension scheme, life assurance, dental insurance, travel insurance, season ticket loans, discounted car parking and more **Hours**: full time, permanent, hybrid offered A Top 100 Law Firm is seeking a full-time Legal Secretary join their expanding...

  • Legal Secretary

    7 months ago

    Newcastle upon Tyne, United Kingdom NRG Full time

    **Job Details**: - **Posted**: about 4 hours ago - **Location**: Newcastle upon Tyne, Tyne and Wear - **Job Type**: Permanent - **Salary**: £25,000 per year - **Discipline**: Administration & Support - **Function**: Legal Secretary - **Job Ref**: 38728 **About the role**: A national law firm who has an excellent reputation, are looking to add a Legal...

  • Legal Secretary

    7 months ago

    Newcastle upon Tyne, United Kingdom Hobbs Legal Recruitment Full time

    Our client who are one of Newcastle’s leading commercial law firms are keen to add a Secretary to join their commercial and public sector department. The team in question, are specialists in public sector work and the successful applicant will report into both the Project Administrator and Partner. **Duties**: - Ability to prioritise a busy and varied...

  • Legal Secretary

    13 hours ago

    Newcastle upon Tyne, United Kingdom Hobbs Legal Recruitment Full time

    A leading law firm in Newcastle with an excellent reputation require a Legal Secretary to their team to work closely with Partners across several areas of the firm including corporate, real estate, commercial. The role is perfect for an individual who would like to work in various areas of law rather then specific to one. The role comprises of a combination...

  • Employment Legal Secretary

    14 hours ago

    Newcastle upon Tyne, United Kingdom Douglas Scott Legal Recruitment Full time

    **Employment Legal Secretary** **Newcastle City Centre - *HYBRID** **Salary Negotiable - £22,000 - £25,000** I’m delighted to be working with a leading firm in Newcastle City Centre, who are currently going through a fantastic period of growth an expansion. As a result, they are keen to add a Legal Secretary to their Employment team in Newcastle City...

  • Legal Secretary/assistant

    7 months ago

    Newcastle upon Tyne, United Kingdom Major Family Law Full time

    _Experienced Legal Secretary/ Assistant_ A busy niche Family Law specialist firm based in Ponteland is seeking an experienced legal secretary/ assistant preferably with family law experience. Full time or part time considered, permanent role. The firm offers a competitive salary. This is an excellent opportunity to join a company which is a leader in its...