Legal Secretary

6 months ago

Newcastle upon Tyne, United Kingdom Hobbs Legal Recruitment Full time

Our client who are one of Newcastle’s leading commercial law firms are keen to add a Secretary to join their commercial and public sector department. The team in question, are specialists in public sector work and the successful applicant will report into both the Project Administrator and Partner.

**Duties**:

- Ability to prioritise a busy and varied workload.
- Maintain fee earners' diaries, arrange internal and external meetings, be aware of day-to-day commitments and resolve diary conflicts.
- Arranging travel and accommodation.
- Liaising with clients as required and as directed by Fee Earners/Project Administrator.
- Assist Project Administrator with monthly and ad hoc billing to include monitoring of matter estimates, sourcing purchase order numbers and monitoring purchase order value 'vs' spend.
- Use precedents as directed and delegated by fee earners/Project Administrator to prepare and draft documents as directed and supervised by Fee Earners/Project Administrator.
- Assist with document production and collation as directed by Fee Earners/Project Administrator.
- File opening and management in accordance with firm protocols and ensuring compliance with money laundering regulations, any department specific electronic filing protocols (e.g. Commercial) and firm quality systems at all times.

**About You**:

- The firm are looking for someone with previous PA / Secretarial experience but not necessarily from a legal environment.
- Excellent team working skills.
- Accuracy and strong IT skills essential, highly proficient in Microsoft Office/Outlook and other IT packages.
- Excellent document preparation skills including re-formatting documents, table of contents, formulas, track changes, document comparison packages.
- Excellent communication and interpersonal skills with the ability to deal competently with clients and internal stakeholders of all levels across the firm.
- Strong organisational skills with the ability to prioritise work to meet conflicting demands and tight deadlines.
- Reliable, discreet, self-motivated, able to work on own initiative and have a good eye for detail.

**Other**:

- Hybrid Working (3 days office and 2 days from home)
- Other Benefits include 25 days annual leave, private medical insurance to name a few.

**Job Types**: Permanent, Full-time

**Salary**: £24,000.00-£26,000.00 per year

Schedule:

- Monday to Friday

**Experience**:

- Legal Secretary: 2 years (preferred)

Work Location: In person

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