Executive Assistant

5 months ago

Maidenhead, United Kingdom Adobe Full time

Our Company

Changing the world through digital experiences is what Adobe’s all about. We give everyone—from emerging artists to global brands—everything they need to design and deliver exceptional digital experiences We’re passionate about empowering people to create beautiful and powerful images, videos, and apps, and transform how companies interact with customers across every screen.

We’re on a mission to hire the very best and are committed to creating exceptional employee experiences where everyone is respected and has access to equal opportunity. We realize that new ideas can come from everywhere in the organization, and we know the next big idea could be yours

**The Opportunity**:
From the moment you wake up in the morning until you go to bed at night consider the media you consume, the adverts you see, the apps you use, the websites you browse and almost all of the shopping you do online throughout the day. Chances are that every single one of those interactions, every single one of those experiences, was touched by an Adobe product.
We’re seeking an experienced Executive Assistant to take on a varied and dynamic role supporting Senior Directors. We’re looking for somebody who can excel at an operational level whilst also taking a more strategic view and contributing to broader projects and initiatives as needed.

**What you’ll do**:
Arrange corporate travel and meetings by developing itineraries and agendas, booking transportation and arranging hotels and meeting rooms.
Coordinate meetings and events as the need arises of the executive and EX team
Handle visits by executives from other regions ensuring travel and itineraries are organised and efficient
Attend key meetings, taking notes and circulating follow up to attendees
Support other Adobe leaders on an ad hoc basis
Submit expenses and ensure these are taken care of systematically, each month.
Produce information and documents as needed in formats such as PowerPoint
Maintain executive's calendar by planning and scheduling meetings, teleconferences, and travel. Make decisions on diary prioritisation aligned to the executives priorities
Frequent collaboration with other EAs and teams across International and US.
Welcome guests and customers by greeting them, in person or on the telephone, answering or directing inquiries.
Maintain complete confidence and ensure all information is kept confidential.
Places orders for supplies including IT equipment, verifying receipt of supplies.
Be responsible for the Marketing team new hire on-boarding experience
Handling POs as needed

**What is needed to succeed**:
Evidence of cross regional collaboration and partner relationships.
Excellent communication skills, both written and verbal.
Exceptional scheduling abilities and strong familiarity with Microsoft Office tools.
Time management skills with excellent planning and organisational capabilities and a keen eye for the details.
A naturally collaborative teammate that is proactive and solution minded.
A complete confidential approach to work and treatment of information received as part of the role.

Adobe is proud to be an Equal Employment Opportunity and affirmative action employer. We do not discriminate based on gender, race or color, ethnicity or national origin, age, disability, religion, sexual orientation, gender identity or expression, veteran status, or any other applicable characteristics protected by law. Learn more.

Adobe values a free and open marketplace for all employees and has policies in place to ensure that we do not enter into illegal agreements with other companies to not recruit or hire each other’s employees.

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