Technical Services Administrator

4 months ago


Fareham, United Kingdom Peta Ltd Full time

**About The Role**:
Are you great at attention to detail, reliable and willing to learn? Do you have an interest in the mechanical & electrical engineering industry and see yourself progressing in an administrative environment? Look no further than the Technical Services Administrator Apprentice position at J&B Hopkins.

PETA Ltd are proud to be working with J&B Hopkins, a leading Mechanical & Electrical Engineering Contractor, to recruit a Technical Services Administrator. The Technical Services Administrator will be at the heart of our business and working between two established departments: Special projects team and the design team. From here you will learn everything there is to know about how a successful contractor company is run. You will also be exposed to other divisions and areas of our business throughout your apprenticeship to help with your all-round development.

**Training to be provided**:
Level 3 Business Administrator Apprenticeship Standard. You will complete a 15-month apprenticeship which includes 12 days at the PETA training centre in Cosham. You will be supported every 6 weeks with visits from your PETA Learning & Development Coach.

**About the role**:
The Technical Services Administrator will be responsible for the following duties:
Technical Services Team:

- Engineers work record sheets, ensuring they have been submitted and processed.
- Invoicing - processing the invoice requests to the Accounts Department, dealing with client purchase orders when required.
- PPM (maintenance) scheduling for sites to include:

- Liaising with the Management team to make them aware of up and coming PPM work.
- Liaising with clients to book in PPM work.
- Keeping the PPM (maintenance) schedules up to date.
- Assist in maintaining the help desk function.
- Assisting with the Engineers diary.
- Assisting with small quotes.
- Assisting with quotation management and file keeping.
- General record keeping for the department.
- Raising job numbers and PO's and placing orders.
- Liaise with clients and develop positive productive relationships.
- Manage procurement in support of engineers.
- Planning and reporting support to management.
- Health and safety recording keeping.

Design Team:

- Assist document control team with drawings issues
- Downloading / uploading of documents onto online portals
- Creating / updating design tracker forms as required
- Maintaining up to date design team information in project folders
- General admin support for design team

**What are the career prospects at J&B Hopkins?**

**Essential Skills**:
It is essential that the Technical Services Administrator has the following skills and personal qualities:

- Strong communication skills, both verbal and written
- Accurate numeracy skills
- Solution orientated and good problem-solving skills
- Friendly and personable with a positive approach to learning and work
- Drive and passion to succeed
- Highly organised with a strong attention to detail
- Good sense of responsibility and strong work ethic

GCSEs in maths and English with at least a grade C / 4 are required.

**About Us**:
**About us**:
J&B Hopkins is a highly successful Mechanical & Electrical Engineering Contractor, established over 45 years ago. Headquartered in Segensworth North we operate from bright, modern offices, with free parking and an on-site gym. We aim to have a friendly and stimulating working environment.

**Company Benefits**
- 25 days holiday + bank holidays
- EOT bonus structure (tax free)
- Private medical insurance
- B&Q trade card
- Cycle to work scheme
- Contribution towards eye tests
- Sick pay
- Life insurance



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