Workshop Fleet Administrator

3 weeks ago

Gloucester, United Kingdom The Culimore Group of Companies Full time

**Monday-Friday Hours: 8am - 5:30pm**

**Every other Saturday morning Hours
- 8am - 11am**

**Job Purpose**:
To support and co-ordinate the administration of the Workshop Department

**Main Responsibilities**:

- Answering the telephone and dealing with vehicle breakdowns, booking of vehicles and trailers into the workshop for rectification work, PMIs and MOTs
- Coordinating the maintenance of vehicles including raising job cards through the use of a garage software; liaising with external workshop repairers to ensure pre-organised work is completed and liaise and coordinated
- Stock control - including ordering of materials and parts as per Line Manager authorisation, ensuring best prices are obtained and records are maintained; receiving goods in and recording and maintaining stock controls; check 3rd party invoices to confirm pricings and stock usage; liaise with the HGV Technicians regarding stock reconciliation for impressed stock items
- Planning and organising the bookings for the MOT facility as well as scanning and electronic filing of vehicle compliance paperwork
- Monitoring of vehicle / trailer compliance dates on the garage software system and liaise with the Planning and Operations departments to ensure availability of own fleet assets and that they are presented on time
- General administration and KPI reporting including providing updates to the business on completion times of vehicle checks / rectifications.

**Essential Skills**:

- Proficient in the use of MS Excel, Word, Outlook

**Desirable Skills**:

- Previous experience in a workshop environment
- Previous experience on the use of a garage software package
- Demonstrable knowledge of LGV / trailer compliance

**Salary**: £26,000.00 per year

**Benefits**:

- Company events
- On-site parking

Schedule:

- 8 hour shift

Work Location: One location

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