Band 4 Finance Officer

6 months ago

Newtownards, United Kingdom Platinum Recruitment NI Ltd Full time

**KEY DUTIES / RESPONSIBILITIES**
- Advise Band 3 and partake in Direct Payment set up of new clients/amendments, notified by Key Workers to include setup on EFinancials and Abacus.
- Use initiative and sound working knowledge to follow up and resolve outstanding matters with the relevant stakeholders in relation to Direct Payments.

**. **Verification of Direct Payments set up and input by Band 3 to ensure accuracy of payment.

**. **Complete monthly Direct Payment Run and associated checks via reporting function in Abacus and Vlookup function in Excel to ensure adequacy of information interfaced to EFinancials for payment.

**. **Assist Band 3 with post Direct Payment Run checks/reports and any necessary adjustment to EFinancials needed EG EFIN to ZERO linkload.
- Participate in calculation/verification of Direct Payment arrears for current recipients on an annual basis in line with Departmental guidance on inflationary uplift.
- Maintain uptodate detail in relation to Social Services Payments made on a four weekly/monthly basis to include: Fostering/Adoption/Residency/Professional/Intensive Support Payments. This will include in Manual files and on detailed spreadsheets held within Excel.

**.** Calculate payments due to: Fostering/Adoption/Residency/Professional/Intensive Support Carers on a four weekly/monthly basis.

**.** Liaise with Social Services staff/Sector Managers in relation to approval of above and set up of any new clients.

**.** Participate in calculation/verification of Social Services arrears for current recipients of: Fostering/Adoption/Residency payments on an annual basis in line with Departmental guidance on inflationary uplift.

**. **Initiate and complete Residency Reviews with Sector Managers on a 6 monthly basis as approval on continuation of current payments.

**.** Initiate and complete Annual Review Process for Residency Carers directly with the carer in order to ascertain no change in circumstances to ensure continuation of payment.

**.** Initiate and complete Annual Financial Review Process for Adoption Carers directly with carer to ascertain continuation of payment.

**.** Processing of South Eastern Trust Utility Invoices on a monthly basis and liaison with appropriate Estates Manager to enable approval of same.
- Complete Weekly/ Monthly processes for Retained Finance Department in accordance with BSO timetable including Direct Payment Run/Weekly Payment Runs/Monthly Direct Debit Run.
- Collate reports regarding clients/suppliers as and when requested. This will require good knowledge of Abacus reporting module/EFinancials and proficient skills in Excel.
- The postholder will be required to provide current Departmental Rates to various stakeholders on an annual basis to ensure adequate verification of payment by Social Work Staff for both Direct Payments and Social Services Payments.

**.** The postholder will be required to provide uptodate timetables to various stakeholders on an annual basis to ensure an efficient payment function on weekly/monthly basis for both Direct Payments and Social Services Payments.
- Knowledge of E-Financials will be required. As well as being able to interpret E-Financials for enquires the postholder will be required to set-up/amend supplier information/initiate payment request via link and load/process journals.
- Assist with dealing with internal and external audit queries regarding the Retained Finance Function, and providing information to Senior Management for necessary action.
- Assist in developing processes and procedures to be used in Retained Finance Department to facilitate best working practices and ensure delivery of quality service. Review and update these as necessary for continuous improvement.
- Assist with investigation of complaints received in relation to the Retained Finance Department.
- Maintain appropriate record keeping within Retained Finance Department to support processes and satisfy audit requirements.
- Undertake any other relevant duties as considered appropriate.

Criteria
- An HNC/D (finance related) or equivalent plus 1 year’s suitable relevant experience in a finance department._
- **OR**_
- NVQ level 3 plus 2 years suitable relevant experience in a finance department._
- **OR**_
- 3 years recent suitable relevant experience in a finance department at Band 3 or equivalent._

*_Relevant experience is defined as working in an office in a financial environment, e.g. making payments, receipting cash, assisting preparation of accounts or reconciling bank accounts_

Platinum Recruitment NI Ltd is an equal opportunities employer and a Corporate Member of the Recruitment and Employment Confederation (REC) and abide by the REC Code of Professional Practice. Platinum Recruitment NI Ltd adheres to all current employment legislation.

**Salary**: £12.25 per hour

Schedule:

- Monday to Friday

Work Location: In person

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