Contract Officer/admin

5 months ago

London, United Kingdom Triumph Consultants Ltd Full time

**What's involved with this role**:
**Temporary Contract Officer/Admin - Property Services**

**Job Ref: Brent 5241438**

**Pay Rate: £18.76 per hour PAYE**

**Hours per week: 36 Monday - Friday, normal working hours**

**Role Length: This opening assignment is for 5-6 months**

**City: Wembley, London**

The purpose of the role is to ensure that a comprehensive and high-quality administrative function is provided to support the Property Services Team, which is effectively and efficiently provided with flexibility to ensure continuity of service delivery.

**Key Responsibilities**:

- Support the maintenance of asset management data and customer/stakeholder engagement for the effective delivery of the investment, repairs, servicing and cyclical programmes. Ensure that comprehensive records are maintained and retained to support the monitoring of performance and expenditure.
- Manage all documentation and preparations required to take legal actions to enforce tenancy and leasehold agreements for all Property Services issues including gas forced entries and planned works. Manage the entire forced entry process in line with housing and leasehold legislation.
- Support and co-ordinate the Property Services teams, ensuring that all aspects of the service are delivered within target and compliance with the statutory and regulatory obligations of the Council.
- Provide high levels of technical administrative support, ensuring robust systems are developed and maintained to deliver all aspects of work with information readily available to relevant staff.
- Support and maintain accurate and up to date records of proposed and completed planned works suitable for asset management and finance purposes.
- Ensure that completed works records at a property and component level are recorded accurately, that appropriate certificates are recorded, and that any contractual undertakings in relation to defect liabilities and warranties are identified and monitored.
- Working in conjunction with the Property Services Teams, support the preparation and issue of tender documentation, consultant briefs, programmes of testing, inspections and servicing that will ensure that the teams’ obligations are delivered.
- Manage the administration of programmes such as arranging project meetings, taking accurate minutes and ensuring agendas and relevant items for agendas are prepared in advance and ensure that follow-up action is taken, as required.
- Create and maintain up to date project and programme files and provide monthly statistical and qualitative information to managers and other stakeholders in respect of performance indicators, progress against targets and budgets, project risks, issues, project milestones and other project essentials.
- Manage and monitor the performance and quality of processes and the outputs and outcomes of the Property Services Team and its contractors and consultants, providing regular reports upon the findings.
- Administration of and drafting responses together with supporting data for Freedom of Information requests.

**To help speed up the process of uploading your CV to the client we would suggest that you send us your CV in Word format (or equivalent) if possible, rather than as a PDF**

**If you are successful in securing this role, please note that for the entire duration of this contract, regardless of extension you will be working this role at the PAYE rate that has been advertised. For absolute clarity, we only work on a PAYE basis, rather than entertaining umbrella pay terms, we do not offer Ltd/umbrella or outside IR35 rates. If you wish to understand PAYE vs Umbrella more, please let us know and we can send you some additional information for clarity.**

**Other “Essential Requirements” - Please check to ensure that your CV addresses the following items**:
**Qualifications**:

- Educated to GCSE level or demonstrable ability to operate at this level.

**Experience**:

- Minimum of 12 months recent experience in a similar role, or context and ideally within a public sector organisation.
- Relevant experience in a customer service office environment.
- Experience of performance monitoring, resolving service failures.
- Experience in database management, word processing and spread sheet packages (Microsoft Office), preparing and presenting reports.
- Experience of working in partnership with a range of different stakeholders, contractors, and internal service teams to deliver successful outcomes.
- Experience working largely autonomously to manage own workload and prioritise tasks both on-site and in the office.

**Knowledge**:

- Knowledge of project administration.
- Knowledge of Landlords gas safety obligations and other areas of compliance.
- Knowledge of fire safety.
- Knowledge of Landlord property access requirements and enforcement procedures.

**Skills & Abilities**:

- Ability to assess information from a range of sources and draw logical conclusions.
- Able to manage tasks to achi

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