Team Secretary

2 weeks ago


London, United Kingdom Lambert Smith Hampton Ltd Full time

**Job title**: Team Secretary

**Department**: Office Advisory

**Location**: London

**Key focus of job**:
This role is responsible for providing a professional and efficient administrative support service across the Service Line by carrying out key support tasks.

**Main Tasks**:

- Prioritising and managing work based on urgency and timescales. Asking surveyors when a task needs to be completed to prioritise workload.
- Format report and letters in line with appropriate specifications, developing template formats where required.
- Produce all correspondence, documents, reports, and presentations to a high standard within agrees deadlines.
- Establish and maintain effective systems for filing, information retrieval, and for the reproduction of documents when required.
- Maintain and update in-house database systems.
- Act as the first point of contact for all enquiries and liaise with surveyors to resolve where possible.
- Generate fee invoices and expenses as required. Keeping track of fees per month to ensure targets are hit.
- Proactively manage the processing of invoices and credit notes, ensuring that fee allocations are recorded, and all completed jobs are closed to enable accurate reporting.
- Diary management, coordinate diaries across the team where necessary, including travel and accommodation arrangements.
- Assist in organising events.
- Liaise with offices nationally collating information for the monthly sales call.

**Key qualities/qualifications/experience**:

- Knowledge of Anti-Money Laundering legislation and company policies would be helpful.
- Ability to build and maintain strong relationships both internally and externally, always communicating professionally.
- Work flexibly across the Service Line to ensure that work is covered, particularly during periods of holiday or absence.
- Work well as part of a team, liaising with colleagues to ensure everything runs efficiently and deadlines are met to a high standard.
- Have advances proficiency in Microsoft Word, Excel, and PowerPoint.
- InDesign knowledge desirable but not essential.
- Minute taking.
- Ability to identify and progress work priorities.


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