HR Coordinator

6 months ago


London, United Kingdom Omnicom Health Group Full time

Overview:
**Title**: Human Resources Coordinator

**Company/Location**: Omnicom Health Group

**Hybrid working**: 3 days in the Omnicom office at SE1 London, and 2 days remote working

**Overview**:
The Human Resources Coordinator will provide HR coordination for employees & contractors for the UK-based Omnicom Health Group (OHG) companies. This role will partner with all functions of the broader HR team (TA and HRBPs) to timely complete all assigned tasks.

***

**Responsibilities**:
**HRIS Data entry**
- Pull, analyze, and provide various reports from HRIS system
- Provide data analysis metrics to the HR Business partners
- Action merit/salary increase or other compensation changes (e.g bonus)

**Payroll**
- Responsible for monthly payroll cycle
- Collate variable monthly payroll data
- Submit Agency payroll on payroll platform ensuring no data errors
- Liaise with Agency Finance teams on payroll data
- Download pre and post payroll reports
- Manage ad-hoc payroll audits

**Freelancers/Contractors**
- Draft initial freelance agreements and extensions in line with IR35 compliance needs
- Manage onboarding & offboarding process for freelancers
- Monitor mandatory training compliance for freelancers/contractors

**Benefits**
- Support the Benefits Coordinator with Benefits administration as required
- Keep staff benefit membership lists updated ensuring data is accurate

**Immigration**
- Do right to work checks as required
- Keep Agency migrant trackers up to date
- Liaise with OMC Immigration external counsel for visa sponsorship activity under the guidance of the HR Business partners.

**Health & Safety (H&S)**
- Manage employee risk assessment process
- Keep employee risk assessment forms up to date
- Assist in the completion of mandatory H&S training for new hires

**Ad
- hoc HR Coordination**
- Update internal recruitment trackers
- Update Agency employee various data trackers
- Employee data reporting & data analysis as assigned
- Assist the HR Business partners with projects as assigned

**Qualifications and Experience**:

- At least 2 years of experience in a HR coordination role in a fast-paced, collaborative working environment with a focus on operations.
- Prior experience in payroll is required.
- Ability to multi-task and handle various requests with accuracy and proficiency within tight deadlines.
- Experience of data handling with strong attention to detail.
- Ability to project manage and deliver task output within required deadlines.
- High degree of confidentiality.
- Strong verbal, written and customer service communication skills.
- Fluent in English language - verbal and written
- Collaborative approach with a ‘can do’ attitude.
- Proficiency in Microsoft Office Suite, at minimum intermediate or advance word/excel user
- Experience of various HR tools and systems - i.e. SuccessFactors and Culture Amp is preferred, but not required.
- Interest in learning company policy and employment law.
- Bachelor’s degree or equivalent experience.

**Our commitment**:
Omnicom Health Group is committed to hiring and developing exceptional talent. We agree that talent is equally distributed, and we’re focused on developing diverse teams that can bring the best solutions to everything we do. We strongly believe that celebrating what makes us different makes us better together. Join us—we look forward to getting to know you


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