Funding and Compliance Officer

2 weeks ago

Llandudno, United Kingdom Grŵp Llandrillo Menai Full time

**Job description: Funding and Compliance Officer**

**Main site**

Rhos-on-Sea

**Salary**

£27,231 to £32,557 per annum

**Contract type**

Fixed term (until 31/12/2024)

**Contract terms**

Full time

**Job purpose**

**In relation to a certain designated grant funded large project / or alternatively for several smaller projects**:

- To understand and correctly implement externally funded grant scheme funding rules, relating to both eligible expenditures and as to supporting evidence requirements.
- Ensuring ineligible and/or unsupported elements are not claimed.
- To maintain, operate, and review such EFU Unit systems.
- To ensure EFU systems and processes are compliant with GLLM financial and procurement regulations
- To ensure that all claims evidence (both non-financial and financial) is robust.
- To ensure that accurate grant claims are prepared and submitted in a timely manner, in accordance with relevant grant scheme rules.
- Assist in the liaison with the regular compliance audits, from all relevant grant funders (5xL.A.’s; W.Gov.; UK.Gov.; NWGD; KTP; Agri-Food; and Commercial Income; etc; as required directed).

**Main duties and responsibilities**

**In relation to a certain designated grant funded large project / or alternatively for several smaller projects**:

- Correctly interpret and implement the externally funded grant scheme’s evidence and claim Rules.
- Provide advice on scheme evidence compliance requirements to Operational Project Manager(s)
- Ensure the accurate and efficient operation of all relevant EFU systems and processes.
- Assist in the formation of GLLM externally funded project grant budgets.
- Assist in maximising eligibility for grant claims and receipts.
- Operationally advise on courses of action which will maximise flexibility in “within Grant” eligible heads.
- Actively ensure the systems and processes in operation provide the GLLM “Accounting Officer” with suitable confidence of full compliance with grant Scheme rules.
- Responsible for gathering, input, presenting and coordination of all non-financial beneficiary data, and its accuracy in support of related claims.
- Responsible for actively verifying, reconciling and monitoring all non-financial evidence necessary to support Grant claims.
- Responsible for actively verifying, reconciling and monitoring all financial evidence required to support grant claims.
- Ensure claims evidence (both financial and non-financial) is prepared to support timely submission of claims and supporting evidence, in accordance with the rules of the grant scheme
- Assist and support the many regular external and internal compliance audits.
- Actively monitor cash flow and keep Operational Project Managers updated.
- Assist and advise on methods to legitimately expend and claim the eligible grant funds available, as and when required.
- To action and model the phasing or re-phasing of project grant budgets, as and when required.
- To monitor non-financial grant evidence compliance and financial progress, as required by the EFU Manager / Deputy.
- With the Manager or Deputy, attend formal internal Project Management and Monitoring Meetings, providing detailed compliance, assurance, and financial progress information when required.
- To maintain the EFU Unit’s close internal relationships with the Finance Directorate and the MIS and Exams Directorate.
- To undertake technical / professional development as necessary to maintain the required skills
- Any other work commensurate with the grade, skills and capabilities of the post and post holder;

**Person specification**

**Qualifications**

Educated to Level 3 or above

Prince 2 Project Management Qualified at **Foundation** Level

**Knowledge and experience**

A good understanding and track record of operating Project Grant systems and processes and claims.

Experience of preparation of budgets and cash flows in a Grant funded environment.

**Skills and attributes**

Ability to work under pressure and to meet deadlines.

Good communication, flexibility and interpersonal skills.

Good working knowledge of MS.Office packages

**Additional requirements**

Able to travel as required to fulfil the requirements of the role

**Welsh language skills**

**Welsh Understanding**

Foundation

**Welsh Speaking**

Foundation

**Welsh Literacy**

Entry

**Please note**: consideration will be given to applicants who indicate that they are within 1 level of meeting the required Welsh skills requirement for the post on the proviso that any offer of employment would include a contractual agreement to develop their Welsh Skills.

**Job Types**: Full-time, Fixed term contract

**Salary**: £27,231.00-£32,557.00 per year

**Benefits**:

- Additional leave
- Canteen
- Company pension
- Cycle to work scheme
- Free flu jabs
- Free parking
- Gym membership
- Health & wellbeing programme
- Language training provided
- On-site gym
- On-site parking
- Sick pay
- Store discount

Schedule:

- Monday to

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