Finance Admin Support

6 months ago

Elland, United Kingdom Overgate Hospice Full time

Overgate Hospice

Finance Admin Support

**Salary Scale**: £20,929 - £21,330 (Depending on Experience)

**Grade: HS6**

**Hours**: 26 Hours per week

**Accountable to**:Head of Finance / Director of Finance

**Responsible to**: Finance Officer
- Overgate Hospice is an independent charity with a mission to ensure that patients and those close to them live with the best possible quality of life. This is enabled by provision of the highest standard of compassionate and evidence-based specialist palliative and end of life care for adults in Calderdale who have active, progressive life limiting illness._

**Job Summary**

To assist with the various systems, processes, and procedures within the Finance department and to complete administration tasks as required

To comply with and ensure financial procedures and processes are followed and adhered to, and deadlines are met. (daily/weekly/monthly/annually)

Key responsibilities will include petty cash, credit card expenditure, cash counting, supporting volunteers, shop bank posting, Hospice till sales analysis and VAT Data Input

**Minimum qualifications**

GCSE Mathematics and English

Experience of working in a busy Finance office

Experience of using Sage Line 50 or equivalent accounting package

Experience of using spreadsheets

**Key Working Relationships**

Head of Finance

Finance Team

Fundraising Team

Retail Team

**KEY RESPONSIBILITIES AND TASKS**

**Income**

Regular handling of cash, cheques and preparation of banking ready for collection

Assist and manage the volunteers within the Finance Team to process all cash and cheques received at the Hospice in a timely and efficient manner

**Expenditure**

Ensure all expenditure processed has an appropriately authorised Purchase Order (PO) attached, in accordance with the current Finance Scheme of Delegation

Petty Cash and Float Management for Overgate Hospice (OH) and Overgate Hospice Support Ltd (OHS)

Reconciliation and processing of all Hospice credit card expenditure

**Other**

Ensure all filing is complete and up to date. (Volunteer assisted)

Ensure VAT Data for the Hospice is input in a timely manner.

Archive all relevant documentation in accordance with Accounting Practice

Ensure that the safes are used and accessed in accordance with Hospice policy

Maintain a good working relationship with the Fundraising Team, and understand the day to day interaction with the Finance Team

Maintain accurate information in accordance with the reporting needs of the Charity Commission and Companies House

Take responsibility in conjunction with other Finance staff for the security of the Finance Office, and specifically the cash held here

Assist with both internal and external audits as required

Maintain confidentiality in all matters and at all times

Take responsibility for own and others Health and Safety (H&S), co-operating with the Senior Leadership Team (SLT) and Operational Leadership Team (OLT) on all H&S issues

Attend all mandatory training required in line with organisational policy

To take responsibility for your own personal development and education

To carry out any other duties required by the Line Manager

**General Duties & Responsibilities**

Overgate Hospice is a no smoking organisation

The employee must maintain a safe working environment in accordance with Overgate Hospices Health and Safety policies & abide by the Health and Safety at Work Act (1974)

The employee must attend annual mandatory training sessions

The employee must ensure that they comply with all Hospice policies and procedures at all times & participate in the development and implementation of Hospice policies

The employee must be actively involved in Hospice Governance and support the audit cycle

Employees must demonstrate commitment to their own personal development and are required to make a positive contribution to fundraising and raising the profile of the Hospice locally and nationally

Employees must adhere to the Hospice’s Standards of Behaviour Framework in all aspects of their work

Work closely with the Volunteer Services Coordinator as appropriate to ensure that any volunteers are supported in their roles, addressing any issues as they arise

Use all Hospice resources economically and cost effectively

**Safeguarding children and adults at risk**

All Hospice staff are required to act in such a way that at all times safeguards the health and well-being of children and adults at risk. Familiarisation with and adherence to the hospice safeguarding policies is an essential requirement of all employees as is participation in related mandatory/statutory training.

**Valuing Diversity and Equality**

All employees should carry out their duties in accordance with the values and principles of valuing diversity and equity of provision. It is the responsibility of all employees to support the Hospice vision of promoting a positive attitude to diversity and equality of opportunity, to eliminate discrimination a

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