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Admin Assistant

4 months ago

Lytham St Annes, United Kingdom Beaverbrooks Full time

Job Introduction
- **Property Services Admin Assistant**:

- ** Lytham St Anne's, Lancashire - Please note this role is fully office based.**:

- ** Permanent 37.5 hours per week Monday - Friday**:

- ** Salary: £11.44 per hour (22,384.79 per annum) + excellent benefits**:

- ** Close date: 21st June**:

- ** Phone interviews: W/C 24th June**:

- ** Interviews: 2nd July**

We now have a fantastic opportunity to join Beaverbrooks Property Services Department as a Property Services Admin Assistant.

The role of a Property Services Assistant is to support the Team in maintaining our high Visual Image Standards across our estate as we continue to grow and develop our successful Beaverbrooks Stores & Loupe Boutiques across the UK.

You will primarily support the Property and Estates Manager ensuring the delivery and implementation of reactive and planned maintenance together with all aspects of FM and Statutory compliance across the Beaverbrooks Store portfolio, Loupe Boutiques and Lytham St Anne's Office Buildings.

Working closely with other members of the Property, Store Design and Visual Image Team, Store Teams, Office Departments and our contractors and suppliers, you will ensure we deliver an exemplary service to our colleagues so we can continuously provide the best in-store experience for our customers.

This role calls for a highly organised person, with a real passion for supporting others and a strong ability to demonstrate exceptional teamwork at all times.

**The awards we’ve been given as an employer speak volumes about what it’s like to work here, some of which are**:

- UK's 3rd Best Large Company to Work For - Best Companies 2023 - based on employee feedback (We’ve been in the top 10 for the last 5 years)
- Retail's Best Company to Work For - Best Companies 2023
- 3 star accreditation from Best Companies for the 18th year running, which reflects 'world class' levels of workplace engagement.
- ‘The Happiest Place to Work’, in partnership with Retail Trust, at the Retail Week Awards 2023

**AMAZING BENEFITS FOR AMAZING PEOPLE**

They say you get out what you put in. And, at Beaverbrooks, our people put in so much.

In return, some of the benefits we offer include:

- Great office profit share bonus
- Outstanding colleague discounts which extend to your family & friends
- Free car parking
- Wellbeing scheme
- Contributory Pension & Life Assurance
- Regular social events - including, but not limited to: pay day drinks, football hospitality events, theatre and theme park trips.
- Free eye test every 2 years
- Flu Vaccinations paid for
- Enhanced maternity and paternity package
- Maternity return to work bonus
- Employee & family support & counselling - Retail Trust

**KEY RESPONSIBILITIES**
- Filing all information/ drawings/contract details digitally and within the necessary files and maintaining up to date records.
- Assisting and supporting the Property and Estates Manager with any project-related tasks and daily admin.
- Monitoring all existing contracts ensuring that contractual visits are completed and recorded as necessary.
- Ensuring all invoices are entered onto our internal database daily and processed via our finance team to ensure prompt payment.
- Organising planned and reactive visits from our contractors to Office and accompanying them as and when required to do so whilst they complete their work.
- Reporting in weekly to your manager, highlighting priorities and where current projects are up to and offers solutions to any challenges.
- Contributing and inputting ideas to further develop the store design team & processes and taking an active role in all department meetings.
- Provide feedback to colleagues and suppliers.

**ESSENTIAL SKILLS**
- Must be able to use most Microsoft programmes such as Word, Excel, Powerpoint, One Note and Outlook.
- Highly organised and efficient - able to multitask and prioritise effectively
- Strong attention to detail
- Excellent communicator
- Fantastic team player and supporter
- Driven, proactive and conscientious
- Ability and confident to give feedback and have good questioning skills.
- Can foster and build strong relationships through your interactions with our external partners and store and office teams.

**ABOUT BEAVERBROOKS**

We’re a family business. And you can tell that when you get here. It feels like family.
Established in 1919 we now have 85 locations across the UK, with 63 Beaverbrooks stores plus 22 dedicated brand boutiques including Tag Heuer, OMEGA, Breitling and Tudor. We also have our very successful ecommerce website, which was launched in 2001. We provide exceptional quality diamonds, jewellery and watches as well as top name brands such as TAG Heuer, Omega, Breitling, Tudor, Gucci and Vivienne Westwood.
Our purpose is to enrich lives, which simply means making a positive difference to the world we live in. We donate 20 per cent of retained profits to charity and since the year 2000, Beaverbrooks has donated £23.5