Administrator

4 months ago

Stratford, United Kingdom Equans Full time

**Domaine**: Autre/Autre
- **Type de contrat**: Permanent
- **Temps de travail**: Full-Time
- **EQUANS is looking for an Administrator to join our team based in Stratford, London on a permanent basis. This is a full time role working 40 hours per week. On offer is a competitive salary and benefits package.**

The role of the Administrator is to assist in ensuring the smooth running and operation of the Pan Arriva Contract. Keeping up to date with all files, correspondence, invoicing, PPM and KPI duties etc. Your role will be to provide administrative support covering finance, purchasing, maintenance and general support to the Op’s teams as and when required.

This role is integral to the delivery of the contract, adhering to SLAs/KPIs.

Monday to Friday various start times to cover 8am - 5pm office hours, with a 1-hour lunch break.

**What will you deliver?**
- Raise Purchase Orders & Receipt Orders in Coupa (Reactive)
- Keep relationship with Suppliers and Sub-contractors
- Update and maintain SharePoint documentation and records
- Provide back-up support for Helpdesk as required to support business needs
- System and Process Training
- Auditing of CAFM system
- Raising purchase orders in COUPA and necessary reports, ensuring all supplier invoices are accurately and efficiently processed in accordance with company policies and procedures
- Prepare and generate documentation and reports for Management and/or the clients as requested
- Provide back-up support for Operations, Office and Senior Managers as required to support business needs
- Undertake any other ad hoc duties commensurate with grade
- All other duties which reasonable falls within the remit of your role.

**What can we offer you?**

On offer is a competitive salary and benefits package, which includes;
- 24 days annual leave (+ public holidays)
- Life Cover equivalent to 1 times annual salary
- Employee discount shopping schemes on major brands and retailers
- Gym membership discounts
- Cycle to work scheme
- Holiday purchase scheme
- 2 corporate social responsibility days per year
- Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalized support programmes
- Attractive Employee Referral Rewards Scheme
- Access to our growing employee networks including WiE (Women in EQUANS), RISE (BAME), LGBTQI+, Working Parents, YPN (Young Persons Network) and our Disability Network
- 24/7 Employee Assistance Program and access to mental wellbeing app.

**Who are we looking for?**
- Previous experience in a similar role is desired
- Proficient IT skills; with the ability to use various computer packages proficiently, including, Coupa, PlanOn Universe, Word and Excel
- A professional and courteous manner are always required, along with the ability to communicate effectively with key stakeholders including senior management, customers, staff teams and clients
- Excellent organisational skills; the ability to manage and organise heavy workloads, prioritising relevant business needs
- Excellent interpersonal skills, the ability to understand and liaise with others
- Ability to handle conflicting workloads and to work under pressure
- Ability to set and achieve targets via effective engagement with stakeholder groups
- Strong communications skills and plain English writing skills.

**Who are we?**

EQUANS is a world leader in energy services with nearly 100,000 employees working in more than 50 countries, with an annual turnover of over 17 billion euros.

In the UK & Ireland, EQUANS is a provider of technical, FM, regeneration and energy services - with specialist capabilities in smart buildings, green mobility, district & embedded energy and decentralised renewables.

EQUANS’ 13,500 UK & Ireland employees combine these activities to help businesses, public sector organisations and government to embrace the energy transition towards net zero, and also the digital & industrial transitions that are redesigning the way we move, work and live.

EQUANS is a Bouygues group company.

**What’s next?**
- At Equans we’re committed to delivering a culture where everyone’s voice is heard and supported. We know the value a diverse workforce creates, delivering better results for our people, customers, and stakeholders. Diversity and inclusion is at the core of what we do, should you join Equans you’ll find a welcoming and open workplace where you’re supported and encouraged to be your true self at work. You’ll also have access to our growing employee networks including WiE (Women in Equans), RISE (BAME), LGBTQI+, Working Parents, YPN (Young Professionals Network) and our Disability Network._
- For this role, you must have evidence of the right to work in the UK. Unfortunately, we are not able to offer a re-location package with this job role. Certain roles may require applicants to undergo a Disclosure check, as noted in the role requirements._

The EQUANS Resourcing Team supports this job ad

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