Clerk to Governing Body

4 weeks ago

Leeds, United Kingdom Leeds City Council Full time

As a clerk to governors, you’ll thrive on supporting schools and governing boards to make a difference to the education of children in Leeds.

Leeds City Council is one of the largest employers in the region with over 14,000 employees. We seek to recruit and develop talented individuals who embody our **council values** and **ambitions**.

**About you**

As a clerk to governors, you will bring to the role:

- A keen interest in education
- Accurate minuting skills
- The ability to organise yourself and others
- An eye for detail and being a great listener
- Strong commitment and motivation

**About the role**

As a clerk to governors, following training, you’ll become a governance professional who provides accurate, comprehensive minutes that evidence effective governance.

You’ll also offer support and signpost development opportunities to governing boards - the strategic leaders of our schools. In return you’ll be highly valued, meet some of the most interesting people from all walks of life, gain a deep understanding of our education system and know you play an important part in the education of children.

You’ll have responsibility for up to ten schools and clerk approximately 50 meetings per year. You’ll need to be flexible and well organised because you’ll be attending meetings on different days and times each week. You’ll be based at home, with secure IT equipment provided, but will attend meetings in schools across the city. Most of the 530 hours per year occur in term time freeing clerks up for the school holidays.

The role is integral to the Governor Support Service - a successful team that really makes a positive impact on the lives of children.

**What we offer you**

We take pride in offering the best employee experience, with benefits including:

- a competitive salary and annual leave entitlement plus statutory holidays
- membership of the West Yorkshire Pension Fund with generous employer contributions
- a clear career pathway and continuing professional development opportunities
- a range of **staff benefits** to help you boost your wellbeing and make your money go further

**How to apply**

This is a rolling advert and interviews will take place regularly determined by number of applicants.

**We promote diversity and want a workforce that reflects the population of Leeds and the communities we serve. Leeds City Council is an Inclusive employer, ranked 70 on the Stonewall top 100 employers 2023 list. We are also an Age friendly employer, a Mindful employer and a Disability Confident leader.**

**This role is based in the UK. Employment is conditional on confirmation of the right to work in the UK - either as a UK or Irish citizen, under the EU Settlement scheme or having secured any other relevant work visa. If you do not have the right to work in the UK and the role does not meet eligibility for sponsorship, please consider carefully whether you meet the eligibility to apply.**

**Job purpose**:
To ensure that a professional clerking service is provided to a number of school governing boards, including the provision of professional and timely advice on procedural, legal and constitutional matters and duties and powers, working within the current legislative framework and that excellent customer service is provided and confidentiality requirements are observed.

**Responsibilities**
- To work from home using IT equipment provided by the local authority, liaising with IT support as necessary (own internet access is required)
- Adhering to strict administrative protocols in order to meet the service’s and data protection requirements.
- Produce and distribute the agenda and papers for meetings of the governing body in an efficient and timely manner to meet the stringent requirements of legislation and the service level agreement.
- Advise the governing body on governance legislation and procedural matters where necessary before, during and after meetings.
- Attend and take detailed notes of governing body meetings and prepare minutes that record all decisions accurately and objectively with timescales for actions together with evidence of governors fulfilling their strategic role.
- Maintain an up to date database of governing body memberships and terms of office
- Pre-empt vacancies and support governors with recruitment
- Ensure that the governing body complies with regulations regarding appointments and resignations to the governing body.
- Ensure that the governing body is aware of statutory policies and statutory responsibilities and give appropriate advice and guidance to enable the governing body to meet them.
- Support governor learning and development at meetings/sessions.
- Ensure the senior officer is aware of good practice or any issues that may affect the performance of the governing body
- Deputise for other clerks to governing bodies as required.
- Assimilate complex information
- Provide appropriate advice and information for a wide audience
- Use databases

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