Site Administrator

2 weeks ago


Hounslow, United Kingdom Damicor Limited Full time

Damicor are currently recruiting for a Site Administrator to work at Heathrow (with occasional travel to The Shard in Central London)
- To support Operations Manager and Site Operations Manager, undertaking tasks as required within role competencies

Main duties
- General duties to include the support and ownership towards:
- Answering the telephone and address enquiries to the site team, logging customer calls on Maximo.
- Raise reactive call outs on Maximo along with quotations/cost estimates to the client.
- Closing jobs down in Maximo and attach documents where necessary
- Raise Project Numbers and Purchase Orders as required.
- Co-ordinate subcontractor reactive calls ensuring that calls are promptly responded to and closed off where necessary.
- Liaise with Subcontractors regarding Reactive and Quoted Works where necessary
- Assist in the end of year supplier renewal quotes and the raising of PO's as necessary.
- Assist with Month End responsibilities as directed - journals, invoicing, accruals, WIP & MI reporting.
- To understand and complete all work related documentation accurately and on time for the Client and Site Management Team
- Maintain good communications with the client and internal teams at all times.
- To undertake additional duties in line with capabilities as required.
- Ensure that all training is attended and completed in line with company and individual requirements.
- Ensure that a good understanding of the contract is achieved and that time is made available to get familiar with documentation and manuals required to fulfil the role.
- To ensure that all documentation relating to the administration are uploaded and attached to all Work Orders in Maximo/central files; to provide record keeping and visibility to the Client, Operations Teams and Management Teams.

Desirable (not essential)
- Previous experience in Building Services/Facilities Management or technical environments.
- Previous experience of working with Maximo and Oracle is beneficial.
- Previous experience of working within a Helpdesk/Service Desk type role is beneficial.

Person Specification
- Previous experience in Building Services/Facilities Management or technical environments
- You will have strong organisational and time management skills and be able to multi-task effectively.

If you are interested in this role, please contact Martina for more information.

**Job Type**: Permanent

**Salary**: £24,000.00-£25,000.00 per hour

Work Location: One location


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