Business Administrator Specialist

5 months ago

Lewes, United Kingdom Ministry of Justice Full time

Salary 1
- £30,471

Number of jobs available 1
- 1

Detail of reserve list 1
- 12 Months

Region 1
- South East

City/Town 1
- Lewes

Building/Site 1
- HMYOI LEWES LEWES, BN7 1EA

Grade 1
- EO

Organisation Grade for HMPPS 1
- Band 4

Post Type 1
- Permanent

Working Pattern 1
- Full Time

Role Type 1
- Administration / Corporate Support

Job description 1

**Overview of the job**

This is an Administrative job in an establishment.

This role is particularly designed for Local Establishments with a high churn.

**Summary**

This role acts as a Senior Case Administrator reporting direct to the Band 5 Hub Manager. The role involves the checking and compilation of various mandated processes within the OMU department’s Case Administration team.

The job holder will act as deputy to the Band 5 Hub Manager in regard to Custody work and will hold responsibility for checking and ensuring compliance with Sentence Calculation PSIs.

In addition to the standard case administrator role, the role involves the management of an allocated caseload.

This is a non-operational job with no line management responsibilities. This role is rotational.

**Responsibilities, Activities and Duties**

The job holder will be required to carry out the following responsibilities, activities and duties:

- Organise, produce and maintain accurate records for the area of work e.g. checklists etc.
- Undertake the transactional activity associated with the Offender Management function. This includes processing the following paperwork ready for checking and onward transmission by the Hub Manager:

- Discharge Report / Pre-Discharge Report- Release on Temporary License (ROTL)
- Home Detention Curfew (HDC)
- Offender Assessment and Sentence Management (OaSys)
- Multi-Agency Public Protection Arrangements (MAPPA)
- Re-categorisation
- Sentence calculations, including conduct initial checks
- Appeals- Multi-Agency Risk Assessment Planning (MARAP)
- Adjudications
- Indeterminate Sentence Prisoners- Legal Correspondence
- License Applications
- Resettlement overnight Release
- Prisoner Fines
- Foreign Nationals/Deportation/Immigration
- Risk to Children/Safeguarding Children
- Harassment/Restraining Orders
- Category A administration
- Recall paperwork
- Public Protection- Ensure completion of mandatory daily tasks list and tasks have been allocated fairly within the team.
- Ensure all release and transfer paperwork has been completed by the team.
- Will hold responsibility for checking and ensuring compliance with Sentence Calculation PSIs
- Act as a SPOC for all communications to the team, prioritise and distribute to the appropriate person or relevant department in the establishment e.g. managing custody inbox/OMU inbox.
- Correspond with relevant stakeholders and agencies to ensure that they are aware of information and that it is adequately shared e.g. liaison with PPCS case managers for specific parole cases.
- Maintain and check establishment databases, manual filing systems and logs of information with responses within timescales, producing reports as required e.g. Data quality, Caseload databases, HDC Logs etc.
- Arrange any meetings including the preparation of paperwork, minutes and action points e.g. Monthly OMU Meetings, IRMT.
- Act as specialist administrator and continue to develop skills and understanding of all processes. Lead on the accommodation and assimilation of new processes or policy within the function.
- Develop training guides and aid memoirs to use in developing and training junior colleagues.
- Act as a mentor/induction co-ordinator for all new starters within the function, working to develop their initial skill set and work to increase knowledge and capability. Identify any areas of concern/deficit and advise the hub manager at the earliest opportunity.
- In conjunction with the Hub Manager to review new and existing process and provide specialist advice and consultation to Head of Department for and during discussions about new process and planning decisions.
- Investigate and report upon administrative errors within the department adopting an objective problem solving approach to issue resolution.

Undertake other management/administrative tasks including:

- Complete monitoring returns for the area of work e.g. liaison with Hub Manager.
- Prepare paperwork for checking by their manager, conducting 20% of all initial checks as required and reporting trends and developing solutions for presentation to the Hub Manager. Completing 2 day checks.
- When required, attend meetings on behalf of their unit.
- As senior administrator, work to deliver innovation and change.
- Working alongside and informing/advising the Hub Manager during annual staff appraisals.
- Ad hoc roles and responsibilities as required.

The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The job holder is expected to accept reasonable alterations and additional tasks of a similar level

  • Senior Case Administrator

    4 weeks ago

    Lewes, East Sussex, United Kingdom Ministry of Justice Full time

    Job Title: Business Administrator Specialist - Senior Case AdministratorJob Summary:This is an exciting opportunity to join the Ministry of Justice as a Senior Case Administrator - Business Administrator Specialist. As a key member of the team, you will be responsible for providing administrative support to the Case Administration team, ensuring the smooth...

  • Business Administrator

    5 months ago

    Lewes, United Kingdom HM Prison & Probation Service Full time

    **Details**: **Reference number**: - 312794**Salary**: - £25,752 - £27,116- A Civil Service Pension with an average employer contribution of 27%**Job grade**: - Administrative Officer- HMPPS Band 3**Contract type**: - Permanent**Type of role**: - Administration / Corporate Support**Working pattern**: - Full-time**Number of jobs available**: -...

  • Sales and Business Development Specialist

    3 weeks ago

    Lewes, East Sussex, United Kingdom ACS Business Performance Ltd Full time

    Job Title: Sales and Business Development SpecialistAbout the Role:We are seeking a highly motivated and experienced Sales and Business Development Specialist to join our team at ACS Business Performance Ltd. As a Sales and Business Development Specialist, you will be responsible for promoting and selling our products to distributors and end-users across the...

  • Sales and Business Development Specialist

    5 days ago

    Lewes, East Sussex, United Kingdom ACS Business Performance Ltd Full time

    About the RoleThe successful Inside Sales Specialist will be responsible for the promotion and revenue growth of the full range of company products in distributor territories across the world.Develop and maintain effective customer relations with distributors and end-users within assigned territory to promote new products, close deals, and grow sales, as...

  • Senior Business Administrator

    1 month ago

    Lewes, East Sussex, United Kingdom East Sussex County Council Full time

    Job SummaryWe are seeking a highly organized and detail-oriented individual to join our Looked After Children administration team as a Senior Business Administrator.Key ResponsibilitiesProvide administrative support to social workers and professionals in the looked after children's service, ensuring accurate and timely completion of tasks.Manage and maintain...

  • Senior Business Administrator

    1 month ago

    Lewes, East Sussex, United Kingdom East Sussex County Council Full time

    Job SummaryWe are seeking a highly organized and detail-oriented individual to join our Looked After Children administration team as a Senior Business Administrator.Key ResponsibilitiesProvide administrative support to social workers and professionals in the looked after children's service, ensuring accurate and timely completion of tasks.Manage and maintain...

  • Senior Business Administrator

    1 month ago

    Lewes, East Sussex, United Kingdom East Sussex County Council Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Support Officer to join our team at East Sussex County Council. As an Administrative Support Officer, you will provide administrative support to our social workers and professionals, ensuring the smooth operation of our looked after children's service.Key ResponsibilitiesProvide...

  • Senior Business Administrator

    1 month ago

    Lewes, East Sussex, United Kingdom East Sussex County Council Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Support Officer to join our team at East Sussex County Council. As an Administrative Support Officer, you will provide administrative support to our social workers and professionals, ensuring the smooth operation of our looked after children's service.Key ResponsibilitiesProvide...

  • Administrator

    4 weeks ago

    Lewes, United Kingdom CV-Library Full time

    We are looking for an experienced Administrator with all round office admin experience to work within a busy department providing administration support as part of the Business Administration team who work with education departments. Excellent Administrative skills and great communication and time management skills are essential for this temporary role...

  • Senior Business Administrator

    2 months ago

    Lewes, East Sussex, United Kingdom East Sussex County Council Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Support Officer to join our Looked After Children administration team. As a key member of our team, you will provide administrative support to social workers and professionals, ensuring the smooth operation of our highly respected looked after children's service.Key...

  • Senior Business Administrator

    2 months ago

    Lewes, East Sussex, United Kingdom East Sussex County Council Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Support Officer to join our Looked After Children administration team. As a key member of our team, you will provide administrative support to social workers and professionals, ensuring the smooth operation of our highly respected looked after children's service.Key...

  • Senior Business Administrator

    5 months ago

    Lewes, United Kingdom East Sussex County Council Full time

    Job Introduction We are looking to appoint a highly organised, articulate and friendly individual, with good verbal and written communication skills, an excellent telephone manner and the ability to stay calm under pressure. In return, we can offer you a working environment with friendly colleagues and a lot of variety! You will be the first point of...

  • Senior Business Administrator

    2 months ago

    Lewes, East Sussex, United Kingdom East Sussex County Council Full time

    Administrative Excellence in a Dynamic TeamWe are seeking a highly organized and detail-oriented individual to join our Looked After Children administration team at East Sussex County Council. As a key member of our team, you will provide administrative support to social workers and professionals, ensuring the smooth operation of our highly respected looked...

  • Senior Business Administrator

    2 months ago

    Lewes, East Sussex, United Kingdom East Sussex County Council Full time

    Administrative Excellence in a Dynamic TeamWe are seeking a highly organized and detail-oriented individual to join our Looked After Children administration team at East Sussex County Council. As a key member of our team, you will provide administrative support to social workers and professionals, ensuring the smooth operation of our highly respected looked...

  • Senior Business Administrator

    1 month ago

    Lewes, East Sussex, United Kingdom East Sussex County Council Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Support Officer to join our Looked After Children administration team.The successful candidate will work closely with social workers and professionals to support our highly respected looked after children's service. Key responsibilities include:Providing administrative support to...

  • Senior Business Administrator

    1 month ago

    Lewes, East Sussex, United Kingdom East Sussex County Council Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Support Officer to join our Looked After Children administration team.The successful candidate will work closely with social workers and professionals to support our highly respected looked after children's service. Key responsibilities include:Providing administrative support to...

  • Senior Business Administrator

    7 months ago

    Lewes, United Kingdom East Sussex County Council Full time

    Job Introduction Are you looking to make a difference? If you are seeking a varied and interesting administrative role within Adult Social Care, with a focus on excellent customer service, then this could be for you! We have a fixed term administrator vacancy within the Adult Social Care Partnership team. We are looking to appoint a dynamic administrator...

  • Senior Business Administrator

    4 weeks ago

    Lewes, East Sussex, United Kingdom East Sussex County Council Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Support Officer to join our team at East Sussex County Council. As an Administrative Support Officer, you will provide administrative support to our social workers and professionals, ensuring the smooth operation of our looked after children's service.Key ResponsibilitiesProvide...

  • Senior Business Administrator

    4 weeks ago

    Lewes, East Sussex, United Kingdom East Sussex County Council Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Support Officer to join our team at East Sussex County Council. As an Administrative Support Officer, you will provide administrative support to our social workers and professionals, ensuring the smooth operation of our looked after children's service.Key ResponsibilitiesProvide...

  • Business Administrator

    5 months ago

    Lewes, United Kingdom Ministry of Justice Full time

    **Business Administrator - 78996** **£25,752 - £27,116** **Lewes**: **Organisation Level**: **Delivery - **The jobs at this level will be task focused delivering defined activity or services. **Overview**: Job holders within this Group Profile provide administrative support to managers and frontline staff by undertaking transactional work in a particular...