Elective Admissions Coordinator

The post-holder will be responsible for monitoring/auditing trust data received from Information Department and interrogating Wait list tables in PAS to ensure no patients breach the national Access, Booking and Choice targets of 100%, working in line with the Trust Patient Access policy. To ensure synchrony between outpatient waiting list and inpatient waiting list to enable tracking of patient pathway target times for national 18 week pathway. This will require extensive joint working with colleagues across the THH Trust.
- Lead responsibility for daily liaison with Consultant Surgeons, Consultant Anaesthetists and named Theatre Co-ordinators, across sites to ensure elective inpatient diaries are consistently booked with maximum utilisation and special/individual equipment for theatres is ordered in a timely fashion to ensure no patient cancellations are received due to lack of equipment on day and national targets are met.
- Liaises closely with: Deputy Head of Patient Access, Patient Access Team Leader
- Admissions, Bed Management Teams, Wards, PAS Team, Outpatient Appointment Centre, Trust operational leads, Consultants and medical administrative staff, Theatre Co-ordinators, Pre-Op Assessment nurses, NHS eReferral and RTT Validation teams.
- Lead responsibility for co-ordination of patient’s elective admission.
- Compile list and attend weekly bed meeting to highlight specific patient / bed requirements of booked patients
- The post-holder will be responsible for scheduling patients for surgery with agreed dates ensuring that activity and performance targets for the Trust are met in line with national HCC targets to ensure that no patient breaches national standards.
- The post-holder will be responsible for creating and maintaining the daily bed list, both paper-based and electronically.
- The post-holder will liaise daily with specific Ward Managers, Discharge Co-ordinators and Site Practitioners to ensure a smooth seamless pathway for elective inpatients.
- The post-holder will be responsible for providing inpatient booking data information in compliance to national initiatives and to act as the first point of contact for queries from clinicians / staff and patients.
- Regular monitoring of inpatient pre-operative clinics, review of clinic rules and profiles to make recommendations to enable regional targets can be met in a timely fashion.
- Provide regular performance monitoring reports on patient pathway progress to the Elective Inpatient Manager for dissemination to weekly Waiting List Meeting and GM’s.
- Ensure impact of the scheduling utilisation and case mix is understood and integrated into the capacity planning process

The Hillingdon Hospitals NHS Foundation Trust is the only acute Hospital in the London Borough of Hillingdon and offers a wide range of services including accident and emergency, inpatient care, day surgery, outpatient clinics and maternity services. The Trust’s services at Mount Vernon Hospital include routine day surgery, delivered at a modern treatment centre, a minor injuries unit and outpatient clinics.

The safety and well-being of our patients and of our staff is paramount and we are making urgent improvements to address this - particularly in infection prevention and control. We are making progress and going forward by working in partnership with local GPs, charities,
community services, academic partners, our local authority, neighbouring hospitals and the wider North West London Integrated care system, and ensuring that we listen and work in partnership with our local population. We are absolutely focused on ensuring that our hospitals
provide high quality, safe and compassionate care, while drive forward the building of the new Hillingdon Hospital.

We have over 3,500 members of staff that are proud to care for nearly half a million people, with a vision to be an outstanding provider of healthcare through leading health and academic partnerships, transforming services, to provide the best care where needed.

To view the main responsibility, please see the attached the Job Description and Person Specification