Finance Procurement Assistant

7 months ago

Kidlington, United Kingdom Nustaff Full time

The overall purpose of the role is to: Responsible for the administration of the Receipts, Procure and Payments (RP&P) Shared Service functions. Create and maintain supplier and customer records, ensuring supply, payment and debtor matters match business and/or operational requirements, ensure all Orders and Payments are accurate and processed in accordance with our customers Terms & Conditions. Provide correct and consistent advice and guidance whilst contributing to a professional RP&P Department.

KEY ACCOUNTABILITY AREAS:
1. Initial point of contact for all our customers and suppliers. Deal with enquiries as appropriate and in a professional manner. Give advice and guidance on all matters relating to Accounts Payable (AP), Accounts Receivable (AR) and Purchasing. Ensure best value is maintained when sourcing supplies and services. Minimise low value orders by consolidating where possible.

2. Issuing Requisitions and processing Purchase Orders through to fulfilment, approving force-wide orders within authorised limits. Ensure the most appropriate and cost effective approach is taken when sourcing products required by the Force by using expertise and discretion. Ensuring compliance with Financial and Procurement Rules & Regulations and Contract/Purchasing Policies at all times.

3. Input or scan all invoices/credit notes received on behalf of the force onto the Accounts Payable & Accounts Receivable systems. Responsible for the electronic filing of all such documents ensuring compliance with data retention regulations. Ensure VAT is recorded and evidenced correctly and in accordance with Custom & Excise rules & regulations.

4. Responsible for reducing the number/value of outstanding debts owing to TVP by administering the Aged Debt collection process. Produce monthly aged debtor reports, issuing of statements and reminder/dunning letters. Maintain dialogue with our aged debtors and collate evidence in preparation to submit legal action notices to the Legal Services Team.

5. Overall responsibility for the day-to-day administration and maintenance of vendors and debtors held within the Financial Management and Procurement systems. Responsible for the integrity of the data held on the relevant financial systems and deal with any queries relating to data cleansing.

8. Provide Technical support for the following bank Accounts which are managed and reconciled within the RP&P remit. HQ Imprest Account, TVP Purchase Card Account and the TVP Direct Debit Account. Collate all appropriate payments and receipts in readiness to reconcile and top-up the respective bank account.

9. Responsible for the allocation and weekly banking of income payments received on behalf of the Force to ensure Police funds are credited in a timely manner. Assist with the counting of seized/spoilt cash by ensuring the necessary procedures are followed and the money is correctly accounted for and banked in accordance with current Policing policies and procedures.

10. Ability to authorise Requisitions/Purchase Orders up to an agreed limit as listed within Chief Constables Financial Regulations. Provide support to RP&P Advisors and cover colleagues in times of absence in order to ensure the Section meets its strict deadlines and obligations to support policing and operational needs and requirements.

Note: This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.

**Job Types**: Full-time, Temporary contract

**Salary**: £14.84 per hour

Schedule:

- Day shift
- Monday to Friday
- No weekends

Ability to commute/relocate:

- Kidlington: reliably commute or plan to relocate before starting work (required)

Work Location: In person

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