Personal Assistant

2 weeks ago

Nottingham, United Kingdom Nottingham University Hospitals NHS Trust Full time

Band 4

**Main area**
- Corporate Nursing
- **Grade**
- Band 4
- **Contract**
- Fixed term: 12 months (Secondment also considered)
- **Hours**
- Full time - 37.5 hours per week
- **Job ref**
- 164-5180921**Site**
- City Campus
- **Town**
- Nottingham
- **Salary**
- £23,949 - £26,282 per annum
- **Salary period**
- Yearly
- **Closing**
- Today at 23:59Job overview

Retaining, supporting and developing staff is central to caring for our patients. That’s why working for Nursing and Midwifery will provide the support and development you need to excel in your role. We promote a culture of working together and creating an honest, compassionate and caring environment.

If you are looking for an opportunity to develop your career to become an executive assistant or senior administrator this role is for you. Working in a multi-faceted team who deliver outstanding education and training to our nurses, midwives and AHP’s.

The role will provide a high standard of administrative and secretarial support to the Chief nurses office, ensuring a professional, efficient and confidential service at all times.

The post holder will need to work autonomously and will be responsible for implementing administrative processes to support the effective running of the Chief nurse office and Institute of Care Excellence.

Main duties of the job

To be responsible for managing and organising multi diaries. This will involve prioritising appointments, taking the initiative where appropriate to arrange meetings to ensure the best use of time and raising instances where priorities conflict. The post holder will ensure the purpose of meetings and other appointments are always clearly stated. Take notes and minutes at meetings as required picking out key points from the discussions.

To work effectively with other Admin staff to ensure cross cover for holidays and other absences and ensure work is delivered on time.

To demonstrate confidence and professionalism in interacting with people at all levels and to have appropriate knowledge and understanding of Trust policies and procedures.

To support the Chief Nurses office in all elements of administrative procedures, which will require flexibility in the work routine and working to targets and deadlines.

Working for our organisation

NUH is a world renown teaching hospital which employs over 17,000 members of staff across its 3 sites - QMC, Ropewalk and City campus.

The Institute of Care Excellence is based at the City Campus; we are responsible for facilitating high quality training and development opportunities, not only to our internal staff, but also to staff nationally from other trusts, international nurses, student nurses and apprentices. We play a vital role in the education and development of nurses, midwives, Allied Health Professional’s and Health Care Assistant’s.

The Institute team is supportive, innovative and proactive in ensuring we offer a high quality service. We are keen to encourage developments in line with Trust policy and working in new ways.

Detailed job description and main responsibilities

In addition to the summary you need to familiarize yourself with full Job Description and Person Specification documents attached to this advert.

Person specification

Experience

Essential criteria
- Experience working as a PA or senior secretarial
- Substantial administration experience

Desirable criteria
- Use of electronic diary systems
- Experience of working in an NHS organisation

Training and Qualifications

Essential criteria
- 2 GCSE's or equivalent including English
- Typing or word processing qualification

Desirable criteria
- Educated to degree level
- Shorthand

Communication and Relationship Skills

Essential criteria
- Experience of communicating with people at all levels
- Ability to respond to/convey confidential complex and confidential information

Planning and Organisational Skills

Essential criteria
- Excellent organisation skills
- Ability to use initiative and work without regular supervision

Physical Skills

Essential criteria
- Word processing skills (copy typing, audio)
- Use of Microsoft Excel spreadsheets
- Use of presentation software packages
- _________________________________________

Bring your whole self to work for us at NUH. We love diversity and we value your difference, your unique skills, knowledge and experience. Becoming one of our people may realise your potential, helping us to raise our performance in delivering world class healthcare to the diverse patient populations we serve.

**Salary**: The quoted salary will be on a pro rata basis for part time workers.

Disability Confidence: All applicants who have declared a disability and who meet the essential criteria for the post will be shortlisted.

At Risk of redundancy: NHS employees within the East Midlands who are ‘at risk’ of redundancy will be given a preferential interview where they meet the essential criteria of the person specification.

ID and Right to

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