Pals and Complaints Officer
6 months ago
Are you an excellent communicator with good listening and people skills? Can you work on your own initiative and be tenacious yet tactful in solving problems? Are you comfortable talking to people who are emotionally distressed or angry?
We are seeking to recruit and PALS and Complaints officer to join our PALS and Complaints team. The successful applicant will be the first point of contact for patients, their families and carers raising concerns about their health care.
You will possess excellent listening and interpersonal skills including the ability to effectively manage relationships, demonstrate empathy and understanding, impartiality and tact. The successful applicant must also be able to recognise the sensitive needs of patients and their carers and be able to communicate complex and sensitive or contentious information with tact, diplomacy and understanding.
The role also requires the person to work closely with colleagues within the Trust and external agencies, have good organisational and time management skills and the ability to manage competing priorities against tight deadlines.
You will also be the first point of contact for patients, carers and staff to advise on the Trust’s complaints process. The team is often the first point of contact for patients who want to make a complaint or raise a concern and work closely with the complaints team aiming to provide a highly visible service for patients.
To support the administration and response to concerns and complaints for a defined division across all Trust sites.
To support patients and the public in resolving their concerns and formal complaints and achieve resolution as early as possible and to promote the learning of lessons from complaints.
To administer and utilise a system of feedback on the concern and complaints process for patients and the public, and to work on continuous improvement for the PALS and Complaints team.
To ensure high standards of record keeping in association with concerns and formal complaints
To provide administrative support to the division on the management of concerns and complaints, to include drafting and proof reading acknowledgement letters and the administration of the complaints process on the electronic system
To support the PALS and Complaints Manager in the collection of data relating to concerns and complaints
Chelsea and Westminster Hospital NHS Foundation Trust provide services from two main hospitals, Chelsea and Westminster Hospital and West Middlesex University Hospital, and a number of clinics across London and the South-East.
We have nearly 7,000 members of staff that are PROUD to Care for nearly one million people. Both hospitals provide full clinical services, including full maternity, emergency and children’s, in addition to a range of community-based services across London, such as award-winning sexual health and HIV clinics.
We’re one of the safest and best performing Trusts in the country. We’re also one of the top trusts to work for - our staff say they’re engaged, motivated, and would recommend us as a place to work and receive treatment.
Our Trust has been rated by the Care Quality Commission as ‘Good’ in all five of the main domains of safe, effective, caring, responsive and well-led, giving an us overall rating of ‘Good’. We’ve also been awarded an ‘Outstanding’ rating for ‘use of resources’ by an NHS Improvement inspection..
Our facilities are some of the best in the country. We have been investing around £10 million a year in our estate. We have recently completed a £30m expansion of our adult and neonatal critical care facilities at Chelsea and Westminster and are planning an ambitious £60m development of an Ambulatory Diagnostics Centre at West Middlesex.
- To be the first point of contact for patients and their representatives seeking information about the concern and complaint resolution process.
- To contact every complainant on receipt of a concern or complaint, preferably by telephone, to discuss the outcomes they are seeking from making a complaint and to ensure all issues are captured.
- To support patients and their representatives to negotiate immediate solutions or resolution of issues as speedily as possible. To assess the risk of the concern and ensure the immediate safety of the patient.
- Face to face discussion with patients/carers about their experience of care and service and if concerns are raised work with the team to resolve these where possible at source.
- Support the divisional team in responding to concerns and formal complaints for an identified division within the Trust’s agreed time frame and to a high standard.
- To be responsible for the pathway of individual concerns and complaints from receipt to response letter sign off, completing data entry on Datix as required.
- To signpost enquirers to appropriate alternative sources of information and advice, such as leaflets, support groups, websites, clinicians or
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